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UNIVERSITY OF MASSACHUSETTS
TRUSTEE COMMITTEE MINUTES 1973 & 1974
BUILDINGS & GROUNDS
July 16, 1973 UMASS Worcester
September 4, 1973 UMASS Amherst
October 17, 1973 1 Story St, Cambridge, MA
November 26, 1973 President's Office, Boston, MA
January 16, 1974 President's Office, Boston, MA
February 6, 1974 UMASS Amherst
April 17, 1974 President's Office, Boston, MA
May 22, 1974 President's Office, Boston, MA
August 28, 1974 President's Office, Boston, MA
November 26, 1974 President's Office, Boston, MA w/BUDGET
FACULTY & EDUCATIONAL POLICY
July 23, 1973 President's Office, Boston, MA
September 4, 1973 UMASS Amherst
October 15, 1973 President's Office, Boston, MA
November 20, 1973 President's Office, Boston, MA
December 5, 1973 UMASS Boston
January 15, 1974 President's Office, Boston, MA
February 21, 1974 President's Office, Boston, MA
March 6, 1974 UMASS Boston
April 24, 1974 President's Office, Boston, MA
May 1, 1974 UMASS Amherst
June 5, 1974 UMASS Boston
August 5, 1974 President's Office, Boston, MA
August 27, 1974 President's Office, Boston, MA
September 24, 1974 President's Office, Boston, MA
October 21, 1974 President's Office, Boston, MA
November 25, 1974 President's Office, Boston, MA
BUDGET & FINANCE
May 20, 1974 President's Office, Boston, MA
STUDENT AFFAIRS
October 18, 1973 UMASS Amherst
November 15, 1973 President's Office, Boston, MA
January 14, 1974 UMASS Amherst
March 20, 1974 President's Office, Boston, MA
August 20, 1974 UMASS Amherst
November 12, 1974 President's Office, Boston, MA
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EXECUTIVE COMMITTEE
August 1 , 1 973 Sheraton-Lincoln Inn, Worcester, MA
September 5, 1973 UMASS Amherst
September 19, 1973 President's Office, Boston, MA
October 15, 1973 President's Office, Boston, MA
December 19, 1973 President's Office, Boston, MA
February 6, 1974 President's Office, Boston, MA
February 20, 1974 President's Office, Boston, MA
March 20, 1974 President's Office, Boston, MA
April 3, 1974 UMASS Worcester
May 1, 1974 UMASS Amherst
May 14, 1974 President's Office, Boston, MA
August 7, 1974 UMASS Boston
September 4, 1974 UMASS Amherst
October 2, 1974 UMASS Boston
November 6, 1974 UMASS Worcester
LONG-RANGE PLANNING
September 17, 1973 President's Office, Boston, MA
October 24, 1973 President's Office, Boston, MA
November 19, 1973 President's Office, Boston, MA
January 21, 1974 President's Office, Boston, MA
February 25, 1974 President's Office, Boston, MA
April 22, 1974 President's Office, Boston, MA
May 20, 1974 President's Office, Boston, MA
June 5, 1974 UMASS Boston
September 16, 1974 President's Office, Boston, MA
October 21, 1974 President's Office, Boston, MA
November 25, 1974 President's Office, Boston, MA
BUDGET
September 26, 1973 President's Office, Boston, MA
October 1, 1973 President's Office, Boston, MA
February 20, 1974 President's Office, Boston, MA
March 20, 1974 President's Office, Boston, MA
April 17, 1974 President's Office, Boston, MA
June 19, 1974 President's Office, Boston, MA w/MULTICAMPUS BUDGET
August 19, 1974 President's Office, Boston, MA
September 24, 1974 President's Office, Boston, MA
October 29, 1974 President's Office, Boston, MA
November 26, 1974 President's Office, Boston, MA w/BUILDINGS AND GROUNDS
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FINANCE
October 3, 1973 UMASS Boston
October 31, 1973 President's Office, Boston, MA
November 7, 1 973 Sheraton-Lincoln Inn, Worcester, MA
December 5, 1973 UMASS Boston
March 21, 1974 President's Office, Boston, MA
June 5, 1974 UMASS Boston
August 20, 1974 President's Office, Boston, MA
October 22, 1974 President's Office, Boston, MA
November 20, 1974 President's Office, Boston, MA
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COMMITTEE
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UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
July 16, 1973; 10:30 a.m.; University of Massachusetts at Worcester
PRESENT: Trustees and Trustee Staff : Chairman Knowles, President
Wood; Trustees Croce, Crowley, Haigis, Pumphret, Sullivan;
Acting Commissioner Bloomberg; Treasurer Johnson; Secretary
Patterson
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Mr. Kadzis, Counselor O'Leary,
Vice President Robinson
Office of the Secretary : Assistant Secretary DeWolfe,
Ms. Eichel, Ms. McMannis
UM/ Amherst : Director of Planning Littlefield, Assistant
to the President for Liaison McCartney, Professor Progul-
ske
UM/Boston : Acting Chancellor Hamilton, Assistant Chan-
cellor Rawn
UM/Worcester : Mr. Roth, Architectural Consultant; Dean
Soutter, Associate Dean Stockwell
Campbell, Aldrich & Nulty : Messrs. Luebkeman and Mendell
The meeting was called to order at 10:15 a.m. by Chairman
Knowles, who stated that she had been given a brief tour of the
campus earlier in the morning, and that she was pleased both with
the progress being made and with the design of the buildings.
Chairman Knowles introduced the subject of Temporary Stu-
dent Housing (Doc. T74-001) at UM/Worcester, and asked what earlier
background discussion of this matter there had been. President Wood
and Trustee Pumphret explained that this matter had received discus-
sion at the May 23, 1973, meeting of the Finance Committee.
Chairman Knowles then asked Dean Soutter to present the
proposal for consideration by the Committee. Dean Soutter said that
the proposal resulted from the fact that space for temporary housing
for medical students is available on the top two floors of the new
building, and that a need for such housing exists. He said that
housing in the area is difficult to find, and that medical students
should be near their place of study and work. He asserted that the
temporary space would provide an interim solution for the housing
problem of students and would provide revenue for the State.
415:
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UM/Worcester —
Temporary Student
Housing
(Doc. T74-001)
L
4154
B & G Comm.
7-16-73
UM/Worcester —
Temporary Stu-
dent Housing
(Doc. T74-001)
COMMITTEE
UM/Worcester —
Artist Design
for Corridors
UNIVERSITY OF MASSACHUSETTS
Dean Soutter was questioned about the possibility of alter-
native solutions. He replied that student housing on Wigwam Hill was
lot funded, other University buildings were committed to other uses,
nodular housing was considered and rejected and other alternatives
were not apparent.
Dean Soutter asked Chairman Knowles if she had seen a
Letter written by Trustee Abrams favoring the proposal; she replied
affirmatively, reading his statement that he would like to support the
iocumentation for the need for the University to help in building
student living quarters, asking that the letter become a part of the
record of the meeting. Chairman Knowles further informed the Commit-
:ee that she had received four letters from students, also favoring
:he proposal.
Trustee Pumphret stated his belief that the Committee had
Insufficient information on which to judge the proposal, and ques-
:ioned the feasibility of converting an educational building into
lousing. He added that the housing question at UM/Worcester should
)e faced on a long-range basis. President Wood stated his sympathy
>oth with the need for student housing and with the idea of flexible
lse of the new building. He questioned, however, the advisability of
ising the building for student housing, since the Legislature in 1971
lad deleted housing from the appropriation, and the equity of the
oresent proposal, in that students on all campuses of the University
must have equal access to housing.
President Wood said that he believes a permanent housing
>olicy is necessary, and that he reluctantly asked Dean Soutter to
suspend activities for immediate housing of the incoming class. He
said that the issue was a matter of subsidies, which are the responsi-
bility of the Trustees and not that of the Worcester campus. It
was the consensus of the Committee that, instead of the present
proposal, a long-range plan should be developed for student housing
with a January 1974 deadline, including the possibility of a six-month
extension in planning.
At the Chairman's request, Dean Soutter next asked the
Committee for its reaction to the proposed artist's design for the
:orridors in the new building. He introduced Mark Mendell of the firrfi
of Campbell, Aldrich & Nulty, who explained to the Committee what the
architects were trying to achieve with the color design for the
corridors. The design suggested would be on walls opposite the corri-
dor windows and would be relatively inconspicuous during daylight
lours, but would give life to the building at night when the building
:Ls illuminated. Mr. Mendell 's comments were supplemented by those of
Mr. Harold Roth, who said that he felt the treatment of color and
ishading would be pleasing and would show the building off to advantage;
Mr. Mendell said that the design would not add to the cost of the
building.
P
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COMMITTEE
4155
UNIVERSITY OF MASSACHUSETTS
Dean Soutter stated that he is opposed to the design,
feeling that it may cause criticism that the Medical School is more
interested in aesthetic appeal than in functional use. After dis-
cussion, Chairman Knowles asked Dean Soutter if he would agree to the
Committee's taking the responsibility for approval of the design, and
he stated that this would be acceptable to him.
Chairman Knowles then asked for the Progress Report on the
UM/Boston Campus (Doc. T7 4-003), and Acting Chancellor Hamilton com-
mented on the written report distributed at the meeting. Dr. Hamil-
ton explained that the target dates in the report were obtained from
the project manager and the contractors, and that University personnefL
met frequently to reassess these dates. He said that service and
administrative facilities were ready for immediate occupancy. Diffi-
culties with the ventilation system, he indicated, have caused some
delay in occupying the buildings. Delivery and installation of
furniture and equipment for the library, the science building, and
the two colleges are expected by October 1.
President Wood commented that the latest expected date,
except for Coast Guard approval of the reconstruction of the MDC
culvert south of the UMass interchange, is December 1. He inquired
which activities will be taking place on the campus during the fall
semester and Dr. Hamilton replied that there would be approximately
100 staff representing the registrar, library, personnel, purchasing
and other business activities. He stated that as soon as the College
and Science buildings are ready for use, classroom activities would
be held there for the Upward Bound and the Action programs, including
some two to three hundred students. He said that some faculty mem-
bers have volunteered to hold periodic classes at Columbia Point,
while still teaching at the Park Square location.
Trustee Pumphret asked what security precautions would be
taken once furniture and equipment were installed in the buildings
and Acting Chancellor Hamilton replied that furniture and equipment
would not be delivered until buildings were ready for occupancy, at
which time the University security personnel would be supplemented
by contract security services as necessary.
Treasurer Johnson suggested that the Committee defer formal
acceptance of any building until that building is in use, at which
time it should be physically inspected by the Committee, probably in
the presence of the architects, the contractors and other concerned
parties.
B&G Comm.
7-16-73
UM/Worcester —
Artist Design
for Corridors
Trustee Croce asked about the transportation situation.
Acting Chancellor Hamilton said that resolution of this matter is
behind schedule. President Wood stated that the capacity of the
University to stagger classes in and out of the area will make the
transportation problem less acute than otherwise. He suggested,
however, that traffic flow might be endangered by slippage in the
installation of the signaling devices at the access roads to the
University.
UM/Boston —
Progress Report
(Doc. T74-003)
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4156
B&G Comm.
7-16-73
UM/Boston —
Progress Report
(Doc. T74-003)
COMMITTEE
UM/Worcester —
Architects
Elevations
Requested
UM/Worcester —
Progress Report
UNIVERSITY OF MASSACHUSETTS
President Wood informed the Committee that, through the
efforts of the Acting Chancellor, the University had secured an
interest subsidy grant from the Federal government in the amount of
$68,000 for Building 030.
Chairman Knowles read a letter from Mr. Willard Prince,
recently resigned from the Planning Office of the Boston campus,
^raising the Committee for its perception, judgment and devotion to
iuty .
Chairman Knowles then asked Dean Soutter to report on the
progress being made at the Worcester campus. Dean Soutter replied
that the power plant would be turned over to the University on
August 1, that the campus will have partial occupancy of the main
Duilding by that date, and that complete occupancy should be possible
Dy December. He asked for the Committee's wishes with regard to
icceptance efothe buildings, and it was the sense of the meeting that
acceptance should be delayed until any problems with the buildings
lave been resolved.
Dean Soutter noted problems with regard to the architec-
lral treatment of some of the rooms in the hospital. He would like
:o see interior elevations of the lobby and certain other rooms, but
las been unsuccessful in obtaining these from the architects. The
bureau of Building Construction has been requested to obtain such
elevations from the architects, and agrees to do so if the University
will pay the cost. Mr. Roth stated that there should be no additional
:harge for such elevations, and that the architects should provide
:hem upon request. Dean Soutter asked for a vote from the Committee
m this, and on motion made and seconded, it was
VOTED: That the architects be requested to prepare color
renderings and elevations of the areas within the
hospital about which Dean Soutter has expressed
concern for presentation to the Committee on
Buildings and Grounds at the earliest date convenient
for the Committee, and that it be understood that
there will be no extra charge for this work.
Dean Soutter reported that the construction of the hospital
s ahead of schedule, and that it is expected that one level will be
completed in July of 1974, with a moving date by December of that
year. He indicated his belief that, if progress continues at the
^resent rate, the Medical School should be able to begin operation of
the Gut-Patient Department by March of 1975. The In-Patient Depart-
nent should open in July of that year.
The Dean noted that funds for equipment have not yet been
appropriated, but that because of low bids on the construction of the
hospital, approximately $5 million could be available for equipment
and furnishing if the Legislature agreed. He estimated it would take
516 million to furnish the hospital, adding that it would take at
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COMMITTEE
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UNIVERSITY OF MASSACHUSETTS
least a year and a half to get X-Ray equipment, which would have to
be tested before it could be used.
The Parking Garage, he commented, would be needed by
March 1, 1975. President Wood asked Mr. Roth what provisions had
been made for parking, and Mr. Roth replied that surface parking
will be available in time for the opening of the new Medical School
building, and that the opening of the garage has been planned to
relate to the opening of the hospital.
Dean Soutter informed the Committee that the Department of
Public Health, City of Worcester, and the Regional Red Cross Blood
Program both would like space in the Shaw Building and would both
pay rent. He asked the Committee for permission to work with
Treasurer Johnson in drawing up a contract for the use of this build-
ing with the understanding that he would then present the proposed
contract to the Committee for approval. The Committee agreed to this
procedure.
Chairman Knowles next called on Director of Planning
Littlefield, UM/Amherst, to report on the Demonstration Grant from
the Department of Transportation (Doc. T74-005) . Mr. Littlefield
said that revenue from parking fees will provide funds to operate the
transportation system at Amherst. He explained that buses in the
system make a thirty-mile circuit which takes from 110-120 minutes.
The buses pass each point along the route every ten minutes during
rush hours; on campus during the same hours, the shuttle buses run
every five minutes. The system includes 14 buses. Evening service
;,is provided basically for the convenience of students and is funded
by the Student Senate.
In reply to a question from Trustee Pumphret, Mr. Little-
field said that there is no charge for riding the buses, and that
when an occasional nonstudent or nonemployee of the University rides,
he also is not charged, but that this happens so infrequently as not
to be a problem. Trustee Pumphret expressed his feeling that public
use of the buses at no charge gives validity to the complaint that
parking fees charged to owners of cars are subsidizing a general bus
system. He said that he also feels it difficult to justify the
frequency of service and the distance of outreach. President Wood
and Trustee Pumphret stated that there should be some means of
identifying bus riders; Trustee Croce suggested registration cards
could be used for identification purposes.
Trustee Pumphret asked if cost-per-passenger-per-mile could
be determined, against the time when the demonstration grant expires.
Mr. Littlefield stated he would develop cost and use data as the grant
progresses. Following additional discussion on service, President
Wood asked when the proposal would be fully implemented and Mr.
Littlefield replied that this would be determined by Phase 4 of the
Economic Stabilization Act.
B&G Comm.
7-16-73
UM/Worcester —
Progress Report
UM/Amherst —
Demonstration
Grant from
Department of
Transportation
(Doc. T74-005)
4158
B&G Comm.
7-16-73
UM/Amherst —
Proposed FAA
Construction of
Microwave
Repeater . „
r COMMITTEE
on
Mt . Toby
UM/Amherst —
Progress Report
UNIVERSITY OF MASSACHUSETTS
Chairman Knowles next called upon Professor Donald Pro-
^ulske, Head of Department of Forestry and Wildlife Management of the
JM/Amherst College of Food and Natural Resources, to report on the
3 roposed FAA Construction of a Microwave Repeater on Mt. Toby .
I
rofessor Progulske stated that in the process of updating their air
control traffic center, the FAA has asked to construct a microwave
repeater on Mt. Toby to relay signals from Cummington to Mt. Monadnock
in New Hampshire. The FAA will maintain the road to the tower.
Counsel Myers, UM/Amherst, and Treasurer Johnson said that they saw
10 problem in the proposed arrangement with FAA. The contract would
oe a license with an indefinite term. On motion made and seconded,
it was
VOTED: To recommend to the Board of Trustees that the
administration of the University of Massachusetts
at Amherst be authorized to enter a license agree-
ment with the Federal Aviation Administration to
enable the Federal Aviation Administration to
install a microwave repeater on Mt. Toby, Sunder-
land, Massachusetts, as part of a long-range radar
facility which the FAA is establishing to provide
additional radar coverage of aircraft movements in
the New England region; further, to authorize the
Treasurer of the University to execute all necessary
documents in behalf of the University to implement
the proposed license agreement.
Chairman Knowles then called on Planning Director Little-
field to give the Progress Report for the Amherst campus. He said
that the campus is currently working with the town of Amherst on the
sewage problem. The buildings concerned are the new library, the
fine arts building, and the infirmary. Trustee Sullivan reported
that the Town of Amherst is currently under a state sewer ban as a
result of the Federal Environmental Pollution Act. The town has a
primary sewage treatment plant, but all sewage does not go through it
The new sewage treatment plant will be completed in the fall of 1976,
and the town is asking that it not have to provide secondary treat-
ment until that time.
President Wood asked where the University stood on the Tobin
Hall fire loss; Mr. Littlefield replied that the University received
$77,000 from the Unforeseen Emergencies Fund, which will cover the
cost of repairs to the building, but will not cover the cost of the
equipment and supplies which were lost. This is being appealed.
The Committee adjourned to Executive Session at 12:45 p.m.
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Franklin Patterson
Secretary to the Board of Trustees
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COMMITTEE
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PRESENT:
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF COMMITTEE ON FACULTY AND EDUCATIONAL POLICY
July 23, 1973; 1:00 p.m.; Office of the President, Boston
1:00 p.m.
Trustees and Trustee Staff : Chairman Troy, President Wood;
Trustees Apostola, Boyden, Cagle, R.obertson, Shaler; Mr.
Callahan representing Commissioner Anrig, Education; Acting
Commissioner Bloomberg, Mental Health; Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Edelman, Associate
Vice President Keith, Counselor O'Leary, Vice President
Robinson; Father Walsh, Consultant to the President;
Director of Public Affairs White
Office of the Secretary : Assistant Secretary DeWolfe,
Ms. Eichel
UM/ Amherst : Director Beals, Office of Transfer Affairs;
Acting Provost Bischoff; Chancellor Bromery; Mr. Burke,
Office of the Provost; Professor Haase, School of Nursing;
Associate Provost Hoopes; Professor Laroesch; Counselor
Myers; Professor Peters, Acting Head, Department of Public
Health; Professor Shapiro, representing the Faculty Senate;
Mr. Spriggs, representing the Student Senate; Associate
Provost Woodbury
UM/Boston : Director Freeland, Office of Educational Plan-
ning; Chancellor Golino; Vice Chancellor Marshall
The meeting was called to order by Chairman Troy at
4159
UM/ Amherst —
Tenure Case of
The Tenure Case of Professor A. Wayne Corcoran was pre-
sented by the Chairman in executive session, with acceptance of find-
ings of the hearing on the case conducted by the Committee on June 21* Prof. Corcoran
1973, and a vote to recommend disposition to the Board of Trustees at
the August meeting.
At the request of Chairman Troy, Vice President Peter
Edelman presented the Commonwealth Transfer Compact (Doc. T74-011)
-an agreement, negotiated by the Transfer Review Council, whereby a
two-year Associate degree from one of the public community colleges
in the Commonwealth would be given full transfer credit at the public
four-year institutions. Mr. Edelman stated that the agreement does
not guarantee the admission of an Associate degree holder to a four-
year institution, but only that, once admitted through the normal
procedures, the student would be given credit for the full two years
completed.
UM/Amherst —
Commonwealth
Transfer Compact
(Doc. T74-011)
4160
F&EP Comm.
7-23-73
UM/Amherst —
Commonwealth
Transfer
Compact
(Doc. T74-011)
COMMITTEE
UM/Boston —
Proposal for
College IV
(Doc. T74-002)
UNIVERSITY OF MASSACHUSETTS
Upon inquiry from Trustee Shaler and Chairman Troy, the
need for further review by appropriate campus governing bodies was
noted, with the Chairman emphasizing the need for faculty endorsement
in view of the implications for academic standards. Through discus-
sion, there emerged the fact that an earlier UM/Amherst Faculty Senat^
endorsement of a transfer agreement covered the Associate in Arts
degree only and not the Associate in Science. General agreement was
expressed that there exists sufficient difference in course content
between the two Associate programs to require the full review process
Dy the Faculty Senate.
At the request of President Wood, Dr. Ernest Beals, Director
of the Office of Transfer Affairs, UM/Amherst, outlined the history
and objectives of the Transfer Review Council. He identified as
important goals: (1) equal treatment in the admissions process of
students with equal academic preparation; (2) the delineation of
credit transfer requirements; and (3) the attempt to co-ordinate the
admissions and transfer policies of the three segments of public
ligher education in the Commonwealth so that they may function more
nearly as a system. The opportunity for co-operation between public
and private institutions was also noted.
Professor Seymour Shapiro, representative to the Board from
the Faculty Senate, UM/Amherst, stated that he saw a need for more
discussion of the issue on the campus, with particular regard to the
tiistory of success and failure of such transfer students on the
Amherst campus.
Upon inquiry from President Wood, Chancellor Golino, UM/
Boston, stated that his faculty had not yet addressed the issue, but
that he would bring it to them as a high priority matter. Speaking
for himself, he strongly endorsed the concept of encouraging trans-
fers from two-year institutions. President Wood stressed his belief
in the value of such an agreement if properly implemented.
At the request of Chairman Troy, further Committee action
on the Compact was deferred until early fall, pending review by the
faculties at Amherst and Boston.
In presenting the Proposal for College IV (Doc. T74-002) to
the Committee, Vice Chancellor Dorothy Marshall, UM/Boston, recounted
the initial planning steps for the College, and stated that the need
now was to begin the search for and engage a dean and planning staff.
The orientation of this College towards professional studies was dis-
cussed, as was its relation to the existing Colleges.
Confirming remarks made by Vice Chancellor Marshall and
Chancellor Golino, Chairman Troy emphasized that in approving the
search for a dean, no commitment was being made to specific programs.
Accordingly, it was moved, seconded and
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UNIVERSITY OF MASSACHUSETTS
VOTED: To recommend to the Board of Trustees that they
authorize Chancellor Carlo L. Golino, UM/Boston,
to undertake a search for a dean and an appro-
priate planning staff for College IV.
The Tenure Recommendations for Professors Blattner,
Kaulenas and Seelig (Doc. T74-009, 008 and 006) were presented by
Associate Provost Robert Hoopes, UM/ Amherst. After explanation and
brief discussion, it was moved, seconded and
VOTED: To recommend to the Board that Dr. Robert J.
Blattner be appointed Head of the Department
of Mathematics and Statistics and Professor
with tenure at UM/Amherst.
It was then
VOTED: To recommend to the Board that Dr. M. S. Kaulenas
be appointed Associate Professor of Zoology with
tenure at UM/Amherst.
It was further
VOTED: To recommend to the Board that Dr. Harry Seelig
be appointed Assistant Professor of German with
tenure at UM/Amherst.
At the request of Chancellor Br ornery, UM/Amherst, the pro-
posed Merger of School of Nursing and Department of Public Health
into a School of Health Sciences (Doc. T74-012) was reviewed by
4161
Acting Provost David Bischoff, UM/Amherst, who traced the campus
review of the proposed merger and the endorsements it received at
various levels. Anticipated advantages noted were: (1) closer
academic and administrative collaboration; (2) increased probability
of accreditation for the public health component; (3) more nearly
equal male and female enrollments; and (4) a nursing faculty
strengthened through access to the graduate faculty of public health.
No increased costs were anticipated as a result of the merger at this
time.
Trustee Shaler questioned the merger in view of a possible
transfer of the School of Nursing to UM/Worcester, to which Dr.
Bischoff responded that there were short-term benefits which could be
realized without placing constraints on any long-range planning
efforts.
President Wood noted that reactions to the proposed merger
had been requested from Boston and Worcester, and that these had been
made available to Chancellor Bromery. He stated his view that the
merger was essentially an internal campus reorganization, with no
long-term implications for future pan-University policy, or the Univer
sity's health education posture. It was, therefore, moved, seconded
and
F&EP Comm.
7-23-73
UM/Boston —
Proposal for
College IV
(Doc. T74-002)
UM/Amherst —
Tenure Recom-
mendations for
Professors
Blattner, Kaule-
nas and Seelig
(Doc. T74-009,
008 and 006)
UM/Amherst —
Merger of School
of Nursing and
Department of
Public Health
into School of
Health Sciences
(Doc. T74-012)
4162
F&EP Comm.
7-23-73
COMMITTEE
UM/ Amherst —
Lease of Apart-
ment Facilities
in Washington,
D.C. , for Stu-
dent Interns
(Doc. T74-007)
UNIVERSITY OF MASSACHUSETTS
VOTED: To recommend to the Board the establishment of a
School of Health Sciences at UM/Amherst, initially
by merging the existing School of Nursing and
Department of Public Health.
Associate Provost Robert Woodbury outlined the rationale
for the Lease of Apartment Facilities in Washington, D.C, for
Student Interns (Doc. T74-007), citing both logistical and educationa
benefits. To an inquiry regarding the relation of this undertaking
o future possible internship activity at UM/Boston, Dr. Woodbury
eplied that the Washington experience had been planned according to
|the spirit and intent of the Saloma document on student internships,
and thus would be complemented by any such efforts originating from
the Boston campus. After further brief discussion, it was moved,
seconded and
VOTED: To recommend to the Board of Trustees that the
Administration at Amherst be authorized to
negotiate a lease of apartment facilities in
Washington, D.C, said lease term to commence
in the fall of 1973 and not to exceed August 31,
1975, for the purposes of housing approximately
forty interns per semester from the University
who will be administrative interns in Congres-
sional and Executive offices of the government.
Further, that the Treasurer of the University be
empowered and authorized to execute a lease
agreement for and in behalf of the University in
furtherance of said purpose upon successful
completion of said negotiations.
There being no further business, the meeting adjourned at
2:55 p.m.
^y Franklin Patterson
Secretary, Board of Trustees
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COMMITTEE
PRESENT:
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
August 1, 1973; 11:00 a.m.
Sheraton- Lincoln Inn, Worcester, Massachusetts
Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Apostola, Cagle, Croce, Crowley, Knowles,
Pumphret, Shaler, Shearer, Sullivan, Troy; Treasurer
Johnson, Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
UM/Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino
The meeting was called to order at 11:10 a.m. by Chairman
Healey.
In response to the request of the Chairman, President Wood
presented the University Operating Budget for Fiscal Year 1974 (Doc.
T74-013) . The President commented that, for the first time in his
administration, the operating budget was complete and in hand at the
beginning of the fiscal year with which it dealt. He said that he
regards the 1974 operating budget as basically good, providing a
higher level of support than in any previous year. President Wood
indicated that the budget leaves problems in certain areas such as
financial aid and library support, but that in general it provides a
satisfactory basis for operation.
President Wood informed the Committee that guidelines for
fiscal year 1975 budget-making have been distributed to appropriate
officials within the University and that the budget-making process
is underway. He said that the thrust of the process will be to hold
the operating budget for fiscal year 1975 below $100 million. The
President said that he does not expect the Board of Trustees to
receive and act on the Operating Budget projected for fiscal year
1975 until October; and indicated that the projected budget will be
in the hands of Trustees in sufficient time for them to consider it
carefully in advance of formal action.
In discussion of the operating budget for fiscal year 1974,
Trustee Troy asked whether the budget would be vulnerable to any
criticism with regard to its increase over earlier years. President
Wood replied that such criticisms might arise only if there is a lack
of understanding about the fact of the University's growth and
requirements. As an example of this growth, he mentioned that in the
current year the University is occupying some 2.1 million square feet
of newly constructed operating space.
4163
Operating
Budget for
FY74
(Doc. T74-013)
4164
Exec. Comm.
8-1-73
Operating Budget
for FY74
(Doc. T74-013)
COMMITTEE
Board of Trustees
Bylaws
(Doc. T73-031,
Draft #5)
UNIVERSITY OF MASSACHUSETTS
Trustee Pumphret asked whether reserve funds will be dis-
tributed through the process of transfer during the fiscal year, and
the President indicated that this would be the case. Trustee Croce
asked how income for services will be handled when the hospital at
JM/Worcester comes into operation; President Wood indicated that this
Ls viewed as a substantial problem, currently under study, and that
le will comment on supposed approaches at a later date. Trustee
umphret inquired whether the "utilities" item in the budget dealing
tfith UM/Boston covers costs for the whole year, or only for the first
six months; and Chancellor Golino indicated that the item does cover
the whole year but is only an estimate.
Trustee Knowles asked about budget coverage of transpor-
tation at the Amherst campus at the completion of the Department of
Transportation demonstration grant. Chancellor Bromery replied that
the grant will cover expenses during the fall, that buses will be
acquired by the University from the government, and that his under-
standing is that the Federal government will be willing to receive
requests for support beyond January 1974. He also said that it is
lis expectation that transportation system costs will be offset by
parking fees as the new fee system goes into effect this fall, but he
added that he expects UM/Amherst will need to ask for some additional
support for busing service. Trustee Apostola asked whether the Board
could expect to receive further funds from the legislature for suppor
Df bus operations, and President Wood commented that this could be
contingent on the University's showing it has a responsible parking
fee program related to the transportation system.
It was then moved, seconded, and
VOTED: That the Board of Trustees adopt the Operating
Budget for Fiscal Year 1974 as detailed in
Document T74-013, subject to revisions which
reflect the modifications necessary to accom-
modate the document to the appropriations enacted
in Chapter 466 of the General Laws.
Chairman Healey then indicated that, subsequent to the
adoption of the new Bylaws, two new Trustee committees would be
established - Budget and Long-Range Planning. He said that he would
ask the Nominating Committee under Trustee Crowley to consider assign
nents of Trustees to these committees, and other committee membership
natters, and report its recommendations to the Board of Trustees at
the September meeting. President Wood indicated his agreement with
this procedure, commenting that Secretary Patterson at his request
nad accomplished an analysis of Trustee Committee assignments, and
that this analysis would be made available to Trustee Crowley.
Chairman Healey then turned to the matter of the new state-
ment of the Board of Trustee Bylaws (Doc. T73-031, Draft 5), and said
that he proposed to place the new Bylaws before the Board of Trustees
for action. It was agreed that this should be done. The Chairman
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COMMITTEE
UNIVERSITY OF MASSACHUSETTS
commented further that, in conformance with a suggestion earlier
made by Trustee Rowland, it would be desirable to have in one note-
book for Trustee use the new Bylaws, laws basic to the operation of
the University, current governance documents, and fundamental policy
statements of the Board. It was agreed that the Office of the Secre-
tary would supply Trustees with such a notebook.
At the Chairman's request, President Wood then discussed
matters relative to senior executive compensation within the Univer-
sity. President Wood said that there had been recognized a need to
review where the University of Massachusetts stands in comparison to
other institutions with regard to senior executive compensation. He
said that he had asked Treasurer Johnson to assist him in this review
and that, while the review is not yet entirely complete, he expects
to be able to transmit observations and conclusions to the Trustees
at an early date. The President observed that the present status of
senior executive compensation is the result of ten years of effort to
make the University of Massachusetts competitive with other first-
line public institutions in the United States. In his judgment, the
present status reflects differential campus development as well as
general growth, containing certain imbalances and lack of clear lines
which will be remedied.
A general discussion followed the President's remarks,
during which Chairman Healey commented that for some years the
University had been "playing catch-up" on salaries, but that now it
was necessary to look at the whole structure in terms of careful,
rational planning. The Chairman spoke of his view that it is a
responsibility of the Executive Committee to review the final report
of findings concerning senior executive compensation prepared by the
President and prepare guidelines on this subject for consideration by
the Board of Trustees.
At the Chairman's request, Chancellor Bromery presented his
recommendation with regard to Classification of Position Titles
(Doc. T74-015) dealing with the position of Senior Head of Residence.
Chancellor Bromery indicated that, as residential patterns at the
Amherst campus have changed, the position of Head of Residence has
become more important, and submitted his view that this warranted
improving the classification of the position and its compensation.
Upon his recommendation and after discussion, it was then moved,
seconded, and
VOTED: To recommend to the Board that they approve the
position title Senior Head of Residence, as
detailed in Doc. T74-015.
The meeting was adjourned at 12 noon.
4165
Franklin K. Patterson
Secretary to the Board of Trustees
Exec. Comm.
8-1-73
Board of Trustees
Bylaws
(Doc. T73-031,
Draft #5)
Senior Executive
Compensation
Classification
of Position
Titles
(Doc. T74-015)
4166
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON FACULTY AND EDUCATIONAL POLICY
September 4, 1973; 3 p.m.
Campus Center, University of Massachusetts /Amherst
PRESENT: Trustees and Trustee Staff : Chairman Troy, President Wood;
Trustees Abrams, Apostola, Boyden, Cagle, Croce, Robertson;
Mr. Callahan, representing Commissioner Anrig; Secretary
Patterson
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Edelman
Office of the Secretary : Mr. DeWolfe
UM/Amherst : Vice Chancellor and Provost Gluckstern
UM/Worcester: Dean Soutter
3:10 p
The meeting was called to order by Chairman Troy at
.m.
UM/Boston —
Appointment with
Tenure of
Professor Weiss
(Doc. T74-018)
President Wood introduced the Appointment with Tenure of
Professor Robert S. Weiss, UM/Boston (Doc. T74-018) , noting that it
had been reviewed by Father Walsh and Chancellor Golino, both of whom
recommended that the appointment be made.
Secretary Patterson inquired why this recommendation had
come to the Board so late, and President Wood replied that in this
case the recruitment of the individual had just recently been con-
cluded, but that he, too, was anxious that in the future, tenure
recommendations not be brought in one by one.
Trustee Robertson inquired whether the Acting Chairman of
the Department has been considered, and President Wood replied that
he did not wish to be considered.
It was then moved, seconded and
VOTED: To appoint Robert S. Weiss as Professor of
Sociology with tenure, UM/Boston, and as
Chairman of the Department of Sociology,
College II, UM/Boston, effective September 1,
1973.
The floor then being opened to general discussion, Trustee
Robertson noted the need for a more comprehensive orientation progra^n
for new Trustees. There was agreement that there is a need for this,
and Secretary Patterson was charged with developing a program.
P
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UNIVERSITY OF MASSACHUSETTS
After further general discussion, the meeting adjourned at
4:00 p.m.
1
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.in Patterson
Secretary to the Board of Trustees
416?
F&EP Comm.
8-1-73
4168
COMMITTEE
UM/Worcester —
Status of
Teaching
Hospital
Construction
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
September 4, 1973; 4 p.m.
Campus Center, University of Massachusetts at Amherst
RESENT: Trustees and Trustee Staff : Chairman Knowles, President
Wood; Trustees Abrams, Chandler, Croce, Crowley, Haigis,
Pumphret, Sullivan; Treasurer Johnson, Secretary Patterson
Visiting Trustees : Apostola, Boyden, Cagle, Troy; Mr.
Callahan representing Commissioner Anrig
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Robinson, Vice
President Edelman, Mr. White
Office of the Secretary : Miss Eichel
UM/Worcester : Dean Soutter; Mr. Roth, Architectural
Consultant
The meeting was called to order at 4:13 p.m. by Chairman
Cnowles, who informed the Committee that the first item on the agenda
was a report on the status of the construction of the teaching
lospital.
Chairman Knowles asked President Wood to comment, who said
:hat he thought it was time to have a general review of the status of
:he development of the Worcester campus. President Wood informed the
Committee that he and Dean Soutter had met that morning with Lt.
Governor Dwight regarding the parking garage, and that earlier Dean
outter had met with Speaker Bartley. He then asked Dean Soutter to
eport .
Dean Soutter called the attention of the Committee to the
■irchitects' design for a meditation room in the hospital, which he
felt was not attractive. He explained that the intent had been for a
isimple room with chairs where visitors could come and sit. He said
:hat the architects see no problem in changing the design of this
::oom.
Dean Soutter then reported on the treatment of the court-
yards. He said that originally the courtyards had been planned with
grass and trees, but that in March of 1970 the architects presented
:o the Committee a change in the plans for the courtyards which
included plantings and benches. Dean Soutter stated that he does not
believe the change presented in March, 1970, and the current plans
are the same. However, three of the courtyards have been completed.
His concern is whether the fourth courtyard should be built as
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4169
B&G Comm.
9-4-73
UM/Worcester —
Status of
Teaching Hospital
Construction
UNIVERSITY OF MASSACHUSETTS
currently designed, or changed to a more simple design. He has been
informed that the design can be changed, but that if the granite for
the courtyard has already been cut, it might be more expensive to
draw plans for a simpler design than to continue with the courtyard
as presently planned.
Trustee Pumphret asked if the architects were not required
to submit all plans to the Committee for approval, to which Trustee
Haigis replied that they were, but that approval was not necessarily
required for all details of the plans.
Chairman Knowles next called upon Mr. Rothj architectural Site Development
consultant to the Worcester campus, to explain the various phases of Drawings
construction with regard to the proposed parking garage, as shown in (Doc. T74-019)
the Site Development Drawings (Doc. T74-019).
Mr. Roth explained that plans are being made so that park-
ing facilities will be provided to correspond to the demand as the
various buildings are completed and put into use.
Phase 1 of the parking plan will become effective in the
very near future. While the teaching hospital is under construction,
only the upper part of the site can be used. Provision is being made
for 213 cars in the graveled lots and for 50 cars around the perimeter
of the service drive; 30 cars are now provided for at the power plant
and 50 at the service entrance. Phase 1 also provides for a small
amount of landscaping and for site lighting.
Phase 2 will accommodate an additional 300 cars, bringing
the capacity for parking to approximately 648 cars without inter-
fering with hospital construction.
Phase 3 will be put into effect when the teaching hospital
is completed and in 24-hour operation. There will be a small area
for surface parking near the front for out-patient use. Phase 3
calls for structured parking to accommodate 1050 cars. The garage
has not been designed, but in order to develop the site plans, certain
assumptions were made. Access to the contemplated garage will be
worked out to enable optimum use of the garage. It is proposed that
the garage empty out in three different areas. Phase 3 plans for
structured parking show tiers going up the hillside in order to
minimize the bulk of the garage and to make it fit into the overall
design of the landscape. The question was raised as to whether the
proposed garage could be expanded if more capacity were needed, and
Mr. Roth replied that there was room for expansion on the end of the
garage or by adding levels, but that it would be too expensive to go
below ground level.
Phase 3-A plans show the first level of the parking garage
housing shops and other commercial activities; Dean Soutter stated
that thought was being given to the possibility of using this level
as a motel for the use of visitors to the hospital. If this scheme
. .
4170
B&G Comm.
9-4-73
Site Development
Drawings
(Doc. T74-019)
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
roved successful, then provisions might later be made for a hotel to
>e built either by the University or by private enterprise.
Trustee Croce asked about a proposed helicopter pad in the
:omplex, and Mr. Roth stated that the plans show such a pad near the
Emergency ward.
In reply to a question from Trustee Boyden with regard to
Dossibilities for expansion of the campus, Dean Soutter remarked that
the University currently owns over 128 acres of land and that there is;
;nore land adjacent to the University property which can be obtained if
required or desired. The building complex has been designed so that
there is room to expand both upward and outward.
Phase 4 of the proposed parking garage would bring the total
marking capacity of the garage to 2000 spaces. The garage is being
planned so that when it is built it will not be necessary to destroy
the present surface parking. The garage will be built over the park-
ing area.
The contract for the design of Phase 1 has been let. The
architects were instructed by the Bureau of Building Construction to
lay out the entire site. Money for facilities for a total of 345
cars is budgeted in the contract for the medical science building.
Ihe money for Phase 2 will come out of the reserve fund for the
lospital.
Mr. Roth stated that the power plant is completed and
operating, but Dean Soutter said the amount of vibration is still too
^reat to be acceptable and that work is being done on the boilers to
reduce the noise. Dean Soutter added that the University has begun
to move into the medical science building. The teaching hospital is
scheduled to open in March, 1975.
Chairman Knowles stated that the Building and Grounds Com-
mittee had already approved the conceptual design of the Medical
School site which was presented by representatives of Campbell, AldriCh
and Nulty in March, 1970. The new drawings are a more detailed
version of this design, taking account of the need for phased developT-
ment of surface parking and establishing the location and general
dimension of a future parking garage. She said that if there was no
objection, the new drawings would be considered approved by the
Committee.
The meeting adjourned at 5 p.m.
^*^#*C
Franklin Patterson
Secretary to the Board of Trustees
P
P
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4171
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
September 5, 1973; 9:30 a.m.
The Campus Center, University of Massachusetts at Amherst
PRESENT: Trustees and Trustee Staff : President Wood; Trustees
Apostola, Boyden, Cagle, Croce, Gordon, Knowles, Pumphret,
Robertson, Rowland, Sullivan, Troy; Treasurer Johnson,
Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
UM/Amherst : Vice Chancellor and Provost Gluckstern, Vice
Chancellor Campion
UM/Boston : Chancellor Golino
UM/Worcester : Dean Soutter
Office of the President : Vice President Edelman, Vice
President Robinson
The meeting was called to order at 9:30 a.m. by President
Wood as Acting Chairman.
President Wood reviewed the current status of the Univer-
sity, calling attention to a number of points. He observed that the
center of much attention during the fall term will be the opening of
the Columbia Point campus, but that attention will also be attracted
by the opening of the major new facility at the University Medical
School in Worcester.
As other matters that are of interest to the Board of
Trustees in the current situation of the University, President Wood
discussed the following. He commented that the reorganization dis-
cussion now appears largely concluded, and that the University's
position in the structure of higher education in Massachusetts is
unimpaired. He said that in the legislative hearings no substantial
support for the reorganization plan had been manifested except that
advanced by Secretary Cronin. President Wood thanked especially
Chairman Healey, Chancellor Bromery, and Chancellor Golino for their
participation in testimony during the hearings. He said that he had
informed the Governor that the University stands ready to cooperate
in consideration of other ways in which it may be possible to
strengthen higher education in the Commonwealth.
Speaking of budgetary matters, President Wood reminded the
Committee that the Operating Budget for Fiscal 1974 had been enacted
and is now in effect, and that positions made possible under it have
been established by the Legislature. He said that an Emergency
Capital Outlay Budget had come from the Governor with adjustments
Comments by the
President
4172
Exec. Comm.
9-5-73
Comments by
the President
COMMITTEE
UM/Boston —
Chancellor' s
Remarks
UNIVERSITY OF MASSACHUSETTS
:hat affect Boston and Worcester campus developments, and that the
regular Capital Outlay Budget will require more time for its prepa-
ration.
President Wood reported that necessary steps are being taker
:o implement the requirements of the Governance Statement adopted by
:he Board of Trustees in the spring of 1973. He said that this is a
tiiajor task for the current academic year, that every effort is being
made to make the operation of the governance policies conform to the
:ime requirement in the basic document, and that implementation will
seek to minimize red tape.
President Wood commented that a review of graduate educatior.
orograms, while long overdue, should be completed in the near future,
and that it is his hope the review will lead to reducing the number
of Ph.D. programs and in other ways strengthening the quality and
;ontrolling costs of graduate education.
With regard to the University of Massachusetts Medical
School at Worcester, President Wood spoke of several issues. He said
that the 1975 Operating Budget currently being proposed by the Medical
School contemplates a 153% increase largely as a function of the
opening of the teaching hospital and the addition of staff. He said
that the Trustees will need to give policy consideration to the
proper handling of the teaching hospital budget itself, as distinct
from that of the Medical School, and to the question of proper com-
jensation of Medical School faculty as patient fee payments begin to
become a factor of income. He said it is inescapable that costs at
Worcester for some time will go up faster than will the production of
graduates with the M.D. degree. President Wood forecast that there
tfill be continuing emphasis by the State, HEW, and other units on
equality of opportunity for women and minority group members in the
Drogram of the Medical School. President Wood commented that current--
Ly the University is vulnerable on these counts at the Medical School,,
and that more discussion of these matters is to be expected. Presi-
dent Wood also observed that Trustees should expect continuing
pressures to exist for land utilization around the Medical School
campus by private developers, by highway planners, etc., and said
that attention must be given to consideration of the University's own
aeeds with regard to these contiguous areas.
President Wood concluded his remarks by saying that a
principal concern under his leadership will be faculty development on
a five-year basis on all campuses; he reported that he expects in
the next six weeks in this connection to move toward the appointment
of an Academic Vice President of the University.
President Wood then invited Chancellor Golino to report to
the Executive Committee with regard to the Boston campus. Chancellor
Golino said that he had been actively seeking in recent weeks to com-
plete his understanding of UM/Boston organization. He commented that
progress is being made toward the appointment of a Vice Chancellor
P
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1
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UNIVERSITY OF MASSACHUSETTS
for Student Affairs, that the search committee in this regard has
identified approximately 20 possibilities, that it is scheduled to
jive him the names of five top candidates by the end of the third
week of September, and that he hopes to come to the appointment stage
by October. Chancellor Golino reported that a search committee for
candidates for the position of Dean of College IV has been agreed
upon, will meet soon, and that its work should be completed by
January 1, 1974. He said that he hopes to have a Dean and planning
staff appointed by July 1974, in order to allow such a group to have
:he next year for adequate planning of the new College.
Chancellor Golino reported that enrollment at UM/Boston for
:he fall term includes 2,100 new students, of whom 1,450 are freshmen
and 650 are transfers. These, added to 4,000 returning students,
nake the present enrollment of the campus approximately 6,100. He
observed that 300 of the enrollment are students in College III.
Chancellor Golino said that he has been especially pleased by the
effectiveness of the orientation period for students new to all three
of the Colleges.
Chancellor Golino reported to the Committee that he has been
especially active in community relations in recent weeks, that he has
been to local homes for dinners, has attended meetings, has appeared
on a television program, has visited with personnel of Boston College
High School, and has called upon the Archbishop. Chancellor Golino
observed that the surrounding community has concerns about the Univer
sity, particularly with regard to housing, but that he senses a
fundamental reservoir of basic good will toward the University.
In response to a question by Trustee Knowles with regard to
relations to Mayor White, Chancellor Golino commented that he had
visited the Mayor, and that the President is carrying principal
responsibility for working with city government in behalf of the
University. Trustee Pumphret observed that the Dorchester Argus pro-
vides abundant evidence of the community activities of Chancellor
Golino. Trustee Crowley asked whether incoming transfer students
were largely from community colleges, and Chancellor Golino answered
that he did not possess this information at present. On the matter
of transportation, Chancellor Golino said that the University is
awaiting MBTA word on costs of a shuttle bus which might be available
in January, and that he is meeting with three private carriers to
secure estimates as a full-back position in case the MBTA proposition
does not appear feasible or desirable. Trustee Pumphret questioned
whether it is wise to negotiate with private carriers, feeling that
;|the MBTA should be responsible for this aspect of public transporta-
tion. Chancellor Golino replied that he considered it productive to
secure outside estimates. He reported that roadwork and signal con-
tracts had been sent to the low bidder and that work needed should
begin in approximately two weeks.
In connection with employment at Columbia Point, Chancellor
Golino said that 218 applications had been made for jobs, that 154
of these applications were from the local impact area, and that 50 of
4173
Exec. Comm.
9-5-73
UM/Boston —
Chancellor's
Remarks
4174
Exec Comm.
9-5-73
UM/Boston —
Chancellor's
Remarks
COMMITTEE
UM/ Amherst —
Provost's
Comments
UNIVERSITY OF MASSACHUSETTS
these were from minority group members. Of 48 positions available,
Chancellor Golino said that 29 had been filled, 18 by personnel from
the local area and six from minority groups.
Chancellor Golino said that he feels the most difficult
problem for a while at the new campus at Columbia Point will continue
to be the question of housing. He said that the campus housing
office will make an especial point of instructing students in options
available to them and in facts about the impact of their locating in
the area.
Chancellor Golino reported his expectation of early action
with regard to the appointment of an Affirmative Action Officer, say-
ing that the only present difficulty in this regard is that the
salary proposed by some may be too high. Trustee Robertson observed
that it is important for an Affirmative Action Officer to have high
status if he or she is to be effective; Chancellor Golino agreed,
saying that the Affirmative Action Officer will report directly to
him.
With regard to building completion, Chancellor Golino
reported his expectation that present schedules will be met, even
though a temporary jurisdictional strike involving two unions has
slowed progress in the immediate present. Trustee Pumphret asked
whether the Chancellor was serious about a "people mover" as a
transportation device; Chancellor Golino said that he is not losing
sleep thinking about this possibility.
President Wood emphasized with regard to the Columbia Point
campus that it is now open, with the Chancellor present and in charge
and with use developing to full scale as rapidly as conditions permit
President Wood then asked Provost Gluckstern to report for
the UM/Amherst campus in the absence of Chancellor Bromery. Provost
Gluckstern observed that Chancellor Bromery was in Cairo arranging
for the final transfer of the W.E.B. DuBois papers, and said that it
becomes increasingly clear that the DuBois papers constitute a dis-
tinguished acquisition by the University.
Provost Gluckstern said that the Graduate Program Review,
mentioned earlier by President Wood, should be viewed as a "draft".
He said that there would be much more discussion on campus with regard
to the graduate program before formal final presentation of the
report to the President. Provost Gluckstern spoke of his expectation
that the Review will lead to some reductions, consolidations, termi-
nations, and other actions with regard to specific graduate programs.
He felt also that the Review would lead to the identification of
needs for strengthening existing programs. In response to a question
by Trustee Apostola, Provost Gluckstern said that he regarded the
Graduate Program Review as not unrelated to undergraduate offerings,
and that he feels the Graduate Program Review will have an effect on
programs at that level.
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4175
Exec. Comm.
9-5-73
UM/Amherst-
Provost 's
Comments
UNIVERSITY OF MASSACHUSETTS
Provost Gluckstern reported in terms of faculty recruiting
that 128 new faculty members have come to the Amherst campus at the
beginning of this academic year, that 51 of them are women, 26 are
from minority group backgrounds, and four are both women and of
minority groups. He said that women and minority group members
accounted for 57% of the hiring of new academic personnel for the
current year. President Wood commented that a big surprise for many
academics results from such recruitment, which establishes the fact
that faculty of excellent quality do not necessarily have to be white
males. Trustee Cagle asked how many of the 128 faculty appointments
were full-time; Provost Gluckstern replied that all of these were in
that category. He said that, separately, 42% of new part-time
appointments are female and from minority groups.
Provost Gluckstern further reported that four major appoint
ments as department heads had been made from off campus, and that
several new department heads had been appointed from the existing
faculty. He said that meetings with union representatives had led to
agreement for a collective bargaining election on November 15-16 on
campus under agreed upon guidelines. Trustee Robertson asked about
issues that might be addressed under collective bargaining; Provost
Gluckstern replied that this is hard to foretell, but that issues
might include parking, tenure, and administrative control over
appointments.
Provost Gluckstern reported that registration had gone well
on campus on September 4, and that on-campus residence was turning
out to be greater than anticipated.
President Wood then asked Dean Soutter if he had additional'
matters to report with regard to the University Medical School; the
Dean said that he had nothing to add. Trustee Knowles commented that
combined management of a teaching hospital and a Medical School pro-
gram involves major new considerations of operation for the Univer-
sity, and that it would be desirable to secure evidence from other
institutions as to their experience in this regard. President Wood
indicated that the University is presently securing such evidence for
guidance in future operations .
Trustee Gordon reported briefly on activities of the Board Report of
of Higher Education, indicating issues in the future role of that Delegate to
agency. He also reported that a private junior college had approached Board of Higher
UM/Worcester —
Dean's Comments
UM/Boston to seek names of student applicants who had not been
accepted at that campus. Chancellor Golino commented and Trustee
Gordon concurred that the University has no freedom to release such
names, and Trustee Gordon indicated his belief that it would be
appropriate to refer all such requests in the future to the Board of
Higher Education for disposition.
President Wood then asked Vice Chancellor Campion tc .pre-
sent Document T74-017, a proposal for the establishment of a rental
rate for the Lashway House apartment in South Deerfield. Vice Chan-
Education
Lashway House
Rental Rate
(Doc. T74-017)
4176
Exec. Comm.
9-5-73
Lashway House
Rental Rate
(Doc. T74-017)
COMMITTEE
Remarks by
Trustee Boyden
University
Medal for
Outstanding
Service
(Doc. T74-020)
UNIVERSITY OF MASSACHUSETTS
cellor Campion said that the proposal provides for establishing the
rental rate for a three-room apartment in the Lashway House located
on the University farm property in South Deerfield, to be occupied by
a farm hand who will also be responsible for serving as night watch-
man and will provide weekend security for the property. He said that
the proposal had been reviewed by Dean Spielman and had his support.
Upon motion made and seconded, it was
VOTED ; To recommend to the Board of Trustees that
effective September 1, 1973, the monthly
rental charge for the three-room apartment
located in the Lashway House, South Deerfield,
will be $35, including utilities.
Trustee Boyden was recognized and commented to the Committed
that he had been present on the UM/Amherst campus five times in the
preceding three weeks and had been very well impressed by the tone of
the campus, by its evident orderliness and efficiency, and by the
hospitality extended to him during his visits.
President Wood then asked Secretary Patterson to report on
the present status of nominations for the University Medal for Out-
standing Service. Secretary Patterson reviewed with the Executive
Committee Document T74-020, which puts forward five candidates for
the Medal, and indicated to the Committee that two questions need to
be resolved: the number of awards in a given year, and the naming of
a person(s) to receive the Medal. In brief discussion, the Committee
expressed a sense that only one Medal should be given, and that its
award should be seen as a very high honor. After further comments
by Trustees Troy, Knowles, and Rowland, the Committee agreed with
Trustee Pumphret that the importance of the award requires further
study by the Executive Committee, and that action should be deferred
until October.
The meeting was adjourned at 10:45 a.m.
Franklin Patterson
Secretary to the Board of Trustees
f
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1
COMMITTEE
1
I
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
September 17, 1973; 12:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Anrig, Apostola, Cagle, Carlson, Chandler;
Treasurer Johnson, Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
UM/Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino
UM/Worcester : Dean Soutter
Office of the President : Mrs. Robinson, Messrs. DeWolfe,
Kadzis
Office of the Commissioner of Education: Mr. John Callahan
The meeting was called to order at 12:45 p.m. by Chairman
Rowland .
The Chairman stated her expectation that the Committee, in
order to properly address itself to its charge, would meet monthly as
scheduled, and that Committee members should plan to set aside the
greater part of the meeting afternoon for Committee business. At the
request of Trustee Carlson, future meetings will begin at 1:00 p.m.,
with luncheon at 12:30 p.m.
In view of the nature and length of the Committee's agenda,
it was agreed that attendance at the Committee meetings, except for
Trustees, would be by invitation only and related to the particular
topic under discussion.
At the Chairman's invitation, President Wood discussed the
role of the Long-Range Planning Committee and its relationship to the
multicampus planning committee mandated by the Statement on University
Governance, adopted by the Board of Trustees on April 4, 1973. The
President noted that the two new Trustee Committees - Long-Range
Planning and Budget - will operate in a more future-oriented context
than the Board committees that have been established by functional
areas. He remarked on the representative and consultative character
of the multicampus committees, noting that through them the campus
governing bodies and constituencies will have a means to advise the
President with regard to planning and budget concerns.
417?
Chairman's
Introductory
Remarks
President's
Remarks on the
Role of the
Committee and its
Relation to the
Campuses
4178
Long-Range Plan-
ning Committee
9-17-73
President's
Remarks on the
Role of the
Commit-coMMiTTEE
tee and its
Relation to the
Campuses
Issues
Confronting
the Committee
UNIVERSITY OF MASSACHUSETTS
President Wood further stated that he sees the success of
the multicampus committees being dependent on how well the campuses
keep each other informed. The recommendations of these committees,
he stated, would come to him, to be taken into account as the Board
and its Committees undertake their work.
The Trustee Committee on Long-Range Planning will be con-
cerned with developing the framework in which educational and facil-
ities planning will take place, rather than making short-run deci*
sions.
Vice President Robinson presented each of the Trustees with
a package of documents and materials informing them of previous and
on-going planning efforts at the University.
Chairman Rowland asked for identification of broadscale
issues which would require major Board direction during the year.
President Wood presented these as enrollment, contiguous land-use,
future campus development, and inter-campus and public-private
collaboration.
At the request of Chairman Rowland, Committee members and
the Chancellors reacted to the remarks of the President and others.
There was general agreement expressed that the kinds of priorities
outlined represented proper concerns of the Committee and that these
could be refined and explored, and recommendations made, in a long-
range, broad-scale context that would supplement usefully the efforts
of the Trustee Committees and the campus planning and governing
groups.
It was suggested that an early consideration of the Commit-
tee might be the relation of the development of UM/Boston to the two
new community colleges, the State College and the private institution^
of higher education in the Boston area.
The meeting adjourned at 2:10 p.m.
Franklin Patterson
Secretary to the Board of Trustees
I
f
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COMMITTEE
I
4179
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
September 19, 1973; 11:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Cagle, Croce, Crowley, Gordon, Knowles,
Pumphret, Rowland, Troy; Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
UM/ Amherst : Chancellor Bromery, Vice Chancellor Gage
UM/Boston : Chancellor Golino
UM/Worcester : Dean Soutter
Office of the President : Vice President Edelman, Assistant
Counsel 0' Leary
The meeting was called to order at 11:00 a.m. by President
Wood acting for Chairman Healey, who arrived and assumed the chair
shortly thereafter.
President Wood called the attention of the Committee to
Alcoholic Beverages: Proposed Trustee Policy Statement (Doc. T74-
021), which had come forward from the Amherst campus. He reviewed
the earlier policy statement of the Trustees on this matter voted on
November 14, 1969, and said that changes since that date, particularly
including legislation which has reduced the legal age for consumption
of alcoholic beverages from 21 to 18, make it necessary for Univer-
sity policy to be revised. President Wood, in commenting on the
presently proposed policy document from the Amherst campus, recom-
mended that the Committee take favorable action to allow the pro-
posal to be established as provisional policy while revised regula-
tions that can be assured of University-wide application are preparec
and undergo legal and staff review.
UM/Amherst —
Alcoholic
Beverages:
Proposed
Trustee Policy
Statement
(Doc. T74-021)
There followed extensive discussion, participated in by all
members of the Committee, concerning the statements and regulations
proposed in Doc. T74-021. Trustee Pumphret began the discussion by
expressing his concern that the present proposal would leave the
University and the Board of Trustees in a very vulnerable position
with regard to liability. Trustee Rowland and others spoke of
similar concern, and Vice Chancellor Gage was questioned in detail
about the proposal. Trustee Pumphret urged more careful study of
proposed regulations by Counsel before the Committee and the Board
were called upon to vote a formal policy on alcoholic beverages.
4180
Exec. Comm.
9-19-73
UM/ Amherst —
Alcoholic
Beverages:
Proposed
Trust eecoMMiTTEE
Policy Statement
(Doc. T74-021)
UNIVERSITY OF MASSACHUSETTS
President Wood called attention to two draft votes prepared by
Assistant Counsel 0' Leary to substitute for the votes proposed in
Doc. T74-021. He explained that the revised votes drafted by Mr.
0' Leary were intended to provide for the kind of additional study
called for by Trustee Pumphret, while at the same time providing the
JAmherst campus with needed tentative guidelines pending the prepara-
tion and approval of new regulations . Chairman Healey commented that
the Committee at present have two choices in this matter: to leave
the 1969 policy standing unchanged, or to take favorable action on
the votes as drafted by Assistant Counsel 0' Leary, in order to pro-
vide the Amherst campus with provisional guidelines pending adoption
of a more carefully examined policy revision.
After further discussion it was moved, seconded, and
VOTED : UTo recommend to the Board of Trustees that the
Vice Chancellor for Student Affairs at the
Amherst campus be authorized to prepare for sub-
mission to this Committee regulations relative
to the possession, consumption, and sale of
alcoholic beverages. Such regulations shall be
consistent with all applicable laws of the
Commonwealth and any applicable regulations of
the Alcoholic Beverages Control Commission, and
shall designate those geographic locations
where the possession, consumption, or sale of
alcoholic beverages is prohibited.
2. The proposed regulations, dated August 15, 1973,
(Doc. T74-021) are to serve as provisional
policy while new regulations are being prepared,
and the Vice Chancellor is authorized and directed
to consult and confer with appropriate student
government bodies and other organizations in the
formulation of regulations relative to the
possession, consumption, and sale of alcoholic
beverages at the Amherst campus.
Subsequent to the vote, Chairman Healey commented that the
present issue brought back the whole question of liability and
indemnification that is constantly faced by unpaid trustees. Chair-
man Healey urged that the Board of Trustees should now press, in
cooperation with other groups of unpaid trustees, for a General Court
statute providing for indemnification, and said that he hopes such a
statute might be adopted in the next session of the Legislature.
Without vote in this regard, the sense of the meeting was in agree-
ment with Chairman Healey' s view. Trustee Gordon commented further
that he expects there will be indemnification insurance proposals for
the Board of Trustees to consider in the coming months.
By consent of its members, the Committee then went into
executive session to discuss nominations for the University Medal for
P
I
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COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Outstanding Service and for honorary degrees.
Decision on a single recipient for the University Medal
was arrived at after substantial discussion, for recommendation to
the full Board of Trustees at its meeting on October 3, 1973. At
the instance of Trustee Rowland, President Wood was directed to pre-
pare a suitable occasion for the award of the University Medal this
fall; at the urging of fellow Trustees, Trustee Rowland agreed to
assist in planning such an occasion.
With Chancellor Bromery present, but continuing in execu-
tive session, the Committee reviewed in detail the report trans-
mitted to it from the Advisory Committee on Honorary Degrees, UM/
Amherst. The names of thirty persons nominated for honorary degrees
to be awarded at the 1974 Commencement, UM/Amherst, emerged from
this review. For the Committee, Chairman Healey asked Chancellor
Bromery to consult on these names with the Advisory Committee, and
to return to the Executive Committee at its meeting on October 15,
or prior to that time in the event of a special meeting, with the
Advisory Committee's reactions and suggestions.
There being no further discussion to come before the Com-
mittee, the meeting adjourned at 1:00 p.m.
4181
Exec. Comm.
9-19-73
University Medal
for Outstanding
Service
Honorary Degrees
Franklin Patterson
Secretary to the Board of Trustees
4182
COMMITTEE
President's
Remarks
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
September 26, 1973; 2:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, President
Wood; Trustees Apostola, Cagle, Robertson, Troy; Treasurer
Johnson
Office of the President : Dr. Gartenberg, Mrs. Hanson,
Miss Eichel
UM/Amherst : Chancellor Bromery, Provost Gluckstern,
Dr. Gulko
UM/Boston : Chancellor Golino, Mr. Baxter
UM/Worcester: Dean Soutter, Dr. Stockwell, Mr. Cathey
The meeting was called to order at 2:40 p.m. by Chairman
Pumphret, who reviewed the charge of the Committee on the Budget as
set forth in Article III, Section 11, of the revised Bylaws of the
Board of Trustees, and suggested that ground rules be established
for the work of the Committee. It was the sense of the meeting that
there would be issues, such as capital outlay, where it would be
necessary for the Budget Committee to interrelate to other Trustee
committees.
Chairman Pumphret then called on President Wood to outline
the role of the Committee as he sees it. President Wood stated
that the creation of the Committee on the Budget was a result of the
revised Bylaws of the Board of Trustees occasioned by the adoption
of the new University governance structure last spring. He pointed
out that the Statement on Governance provides for participation of
the various campus governing bodies in the University decision-
making process, and noted that the Statement called for the estab-
lishment of a Multi-Campus Budget Committee, distinct from the
Trustee Committee on the Budget, and advisory to the President. In
this regard, the President requested the Chancellor to submit nomi-
nations from these governing bodies for representatives to the
Multi-Campus Budget Committee at the earliest possible date.
President Wood informed the Committee that the budget as
requested is stable, and that it represents a combined effort of the
campuses and the administration to keep costs down. He stated that
budget procedures had been refined and that this is the most
detailed, justified budget that the University has to date been
able to produce.
i_
COMMITTEE
41
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UNIVERSITY OF MASSACHUSETTS
President Wood then asked Dr. Gartenberg, Director of the
Office of the Budget, to explain the budget structure and procedures.
Dr. Gartenberg explained that the structure of the budget
is determined by (1) the requirements set by the Commonwealth and
(2) the needs of the University. He briefly described the budget
cycle from the preparation of the budget request, through approval
by the Governor, enactment by the Legislature, and implementation by
the Board of Trustees.
The Commonwealth requires the budget to be divided into
sixteen subsidiary accounts. There are three personnel and service-
related accounts and thirteen non-service-related accounts. This
division serves as a control device, but it does not tell what an
institution is really doing. Therefore, in order to better relate
funding to campus activities, each campus submits a request broken
down into five program areas.
Once the budget request is approved by the Board of
Trustees, it is submitted to the Executive Branch of the Commonwealth
and to the Board of Higher Education. The Board of Higher Education
reviews it and makes a recommendation to the Governor. This process
must be completed by November 1. The Executive Office of Educational
Affairs reviews the request, as does the Executive Office of Admin-
istration and Finance. This is the first document brought before
each session of the Legislature. Final appropriation is made in May
or June. The University during this time is developing its operating
budget. The operating budget is provided to the Budget Committee in
July and to the Board of Trustees in August. During the course of
the year, it may be necessary to transfer subsidiary funds from one
account to another. If additional funds are required, there are two
possibilities of obtaining money: (1) a supplemental budget can be
requested and (2) a deficiency budget can be filed.
At the request of the Chairman, the Chancellors and their
budget officers explained campus procedures in the preparation of
the budget, covering such items as student-faculty ratio, support
services, physical plant, programs and enrollment.
Chancellor Bromery asked Dr. Gulko to explain the budget
procedures used on the Amherst campus; the latter stated that this
year's budget is incremental and that he worked with the chief
administrative officers to set targets for the increases in the
various departments and with Provost Gluckstern, who set the targets
for the various academic units. He said that the departments asked
for an indication of the amount of money they could expect to
receive and* using the figure, developed the budgets for their
particular areas. These budget requests were reviewed using guide-
lines emanating from the President's Office.
Chancellor Golino said that two problems faced by the
campus are (1) determining the number of faculty required for each
Budget Coram.
9-26-73
President's
Remarks
Budget Structure
and Procedures
UM/ Amherst-
Budget
Procedures
4184
Budget Comm.
9-26-73
UM/Boston —
Budgeting
Considerations
COMMITTEE
Merit Increment
Policy
UNIVERSITY OF MASSACHUSETTS
department and (2) determining the number of support staff necessary
to support each department. He believes that input into the budget
on such items must start with the department chairmen and stated
that the deans are very much involved in the budget process.
Chairman Pumphret then requested Treasurer Johnson to
explain the merit increment policy of the University and Treasurer
Johnson informed the Committee that since the University had received
fiscal autonomy, the professional staff no longer receive annual step
increases. The nonprofessional classified personnel are still on the
step increase plan and they must start at the bottom of the grade.
They receive annual step increases to the top of the grade, which
takes seven years.
Since there is no provision for automatic increases for the
professional staff, the University has developed a merit increase
policy. A dollar amount is included in the budget to cover merit
increases. This figure originally represented 6 per cent of the
total salaries, but since the Commonwealth has been providing auto-
matic cost-of-living increases, the amount currently included repre-
sents 4 per cent of the total salaries.
The University's policy toward merit increases has been
refined over the last several years. Most recently the campuses have
submitted proposals for a revised merit increment plan. The Presiden
las drafted a new merit policy for consideration by the Budget Com-
mittee at its meeting on October 1, which incorporates many of the
suggestions of the campuses and defines a three— level allocation
process. Further, the policy would provide certain limitations as to
who would be eligible to receive merit awards.
Further discussion was deferred until the next meeting of
the Committee and the meeting adjourned at 4:20 p.m.
Franklin Patterson
Secretary to the Board of Trustees
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I
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
October 1, 1973; 2:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, President
Wood; Trustees Apostola, Cagle, Robertson, Troy; Treasurer
Johnson
Office of the President : Mr. Cass, Dr. Gartenberg, Mrs.
Hanson, Miss Eichel
UM/Amherst : Chancellor Bromery, Mr. Cruff, Provost Gluck-
stern, Dr. Gulko, Prof. Shapiro
UM/Boston : Chancellor Golino, Mr. Baxter
UM/Worcester : Dean Soutter, Mr. Cathey, Mr. Keene, Mr.
Lunn, Dr. Stockwell
The meeting was called to order at 2:40 p.m. by Chairman
Pumphret, who introduced the subject of the Fiscal Year 1975 Mainte-
nance Budget Request (Doc. T74-022) and noted that this budget
request reflects the minimum amount on which the University can
operate without a reduction in the quality and number of its programs
He expressed his concern that the branches of the Commonwealth which
deal with the appropriation of monies for the University be apprised
of this fact. President Wood and Mr. Cass assured Chairman Pumphret
that this was being done.
It was agreed that the budget request gave evidence to the
fact that much work had been done to ensure that costs were kept to
a minimum and was an excellent presentation. Upon motion made and
seconded, it was
VOTED : To recommend that the Board of Trustees approve
the Maintenance Budget Request for Fiscal Year
1975 of a total of $99,874,485.
At the request of Chairman Pumphret, Dr. Gartenberg
explained the status of Fiscal Year 1974 appropriations which resulted Budget
4185
FY75 Maintenance
Budget Request
(Doc. T74-022)
FY74 Operating
in Fiscal Year 1974 Operating Budget Revisions (Doc. T74-024) in
order to bring the budget into line with actual appropriations. Dr.
Gartenberg explained that the changes shown represent transfers of
funds from one account to another, where the money was needed. Dr.
Gartenberg informed the Committee that a supplemental budget is
before the Legislature at the current time. After discussion of
various items, on motion made and seconded, it was
Revisions
(Doc. T74-024)
4186
Budget Coram.
10-1-73
FY74 Operating
Budget
Revisions
(Doc. T74-024)
COMMITTEE
Capital Outlay —
Status of
Request for FY74
FY74 Merit
Increment Policy
(Doc. T74-023)
UNIVERSITY OF MASSACHUSETTS
VOTED ; To recommend to the Board of Trustees that
the allocation of State Funds by subsidiary
account for Fiscal Year 1974 be revised as
presented in Doc. T74-013 to accommodate
anticipated expenditures. Should other
adjustments to State expenditures occur,
the President may approve further overall
revisions in the expenditure plans of the
campuses provided that these adjustments
shall be reported to the Trustee Budget
Committee.
Chairman Pumphret asked Dr. Gartenberg to speak to the sub-
ject of capital outlay and Dr. Gartenberg informed the Committee that
there was an emergency capital outlay bill, presented by the Governor
which is basically designed to accomplish two things: (1) a wording
change for the Medical School, allowing it to purchase equipment
from its existing appropriations and (2) a wording change for Build-
ing 0802 at the Boston campus.
Chairman Pumphret next called on Treasurer Johnson to
explain the proposed guidelines for the Fiscal Year 1974 Merit Incre-
ment Policy (Doc. T74-023). Treasurer Johnson informed the Committee
that the guidelines were basically those he had outlined at the
September 26 meeting. Chancellor Bromery stated that the Faculty
Senate had voted to request that professional improvement awards be
provided on the basis of an amount equal to two percent of average
faculty salaries of all eligible employees. This would give a
greater percentage of increase to the junior faculty than to the
senior faculty. Dean Soutter and Chancellor Golino both indicated
that they would like to bring this option to their faculties for
reaction. Dr. Wood stated that the detailed guidelines developed by
the campuses should reflect these proposals and that they should be
submitted to him.
After further brief discussion, Chairman Pumphret stated
that acceptance of the proposed guidelines would not dictate what
plans the campuses should develop, but would merely supply the frame-
work within which the proposals should be presented, and on motion
made and seconded, it was
VOTED : To recommend to the Board of Trustees that in
view of the need to serve the many purposes for
which the University's Merit Increase appropriation
was intended, the President be authorized to imple-
ment a Merit Increment Pay Plan for professional
employees up to a maximum State-funded expenditure
of $792,115.00 and is authorized to implement merit
increases for professional employees paid from non-
State funds at a comparable rate.
It was further
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COMMITTEE
UNIVERSITY OF MASSACHUSETTS
VOTED ; To recommend to the Board of Trustees that
authority be delegated to the President to
classify those professional positions for
which a specific weekly salary rate or a
limited weekly salary range presently exists
solely as required to permit the implemen-
tation, effective February 3, 1974, of the
merit increase recommendations of the
President, the Chancellors, and the Dean of
the Medical School.
The meeting adjourned at 4:00 p.m.
418?
Budget Comm.
10-1-73
FY74 Merit
Increment Policy
(Doc, T74-023) 3
Franklin Patterson
Secretary to the Board of Trustees
!
4188
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE
October 3, 1973; 9:30 a.m.
Chancellor's Office, Columbia Point Campus
University of Massachusetts/Boston
Trustees and Trustee Staff : Chairman Gordon, President
Wood; Trustees Apostola, Cagle, Carlson, Croce, Crowley,
Knowles, Pumphret, Robertson, Rowland; Treasurer Johnson,
Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
UM/ Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino, Mr. Rawn
The meeting was called to order by Chairman Gordon at
9:30 a.m.
Chairman Gordon said that the single purpose of the Commit-
tee for the day was to prevent an emergency by having an emergency
meeting. He said that a need exists to assure an adequate trans-
portation link between the MBTA and the Columbia Point campus in time
for utilization at the beginning of full-scale campus operation in
January. Chairman Gordon said that Chancellor Golino was prepared to
make proposals for Committee consideration in this regard.
Chancellor Chancellor Golino commented that the need for a transporta-
Golino on Campus tion link requires immediate attention. He reported the desire of
Transportation
Link to MBTA
the campus to have a solution which would encourage students and
staff to use public transportation. To accomplish this, Chancellor
Golino said that the campus intended to utilize fees for parking in
its 1700 spaces to support the operation of shuttle buses moving
between Columbia Station and the Columbia Point campus. Chancellor
Golino said that he had requested the Massachusetts Bay Transporta-
tion Authority on July 17 to prepare estimates of the cost of pro-
viding such shuttle service. He reported that the MBTA had not
replied to his request until late September, that it became apparent
the MBTA estimate would be high, and that he had in consequence made
inquiry about the capabilities and costs of private carriers for
handling the same service. He said that he had submitted a proposal
to the President in connection with a possible solution, and that this
provided background for the present meeting.
Chairman Gordon stated that the meeting of the Committee
should have a limited purpose, i.e . to allow Chancellor Golino to
gather information, to solicit formal bids, and to prepare a more
full-developed proposal in the immediate future for consideration by
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UNIVERSITY OF MASSACHUSETTS
the Committee at its regular meeting on October 23. Chairman Gordon
said that he hoped that the Committee would have enough budget
detail and other information at that time to make a decision which
would permit a contract with a suitable carrier by the time of the
November meeting of the full Board.
Trustee Pumphret said that it would be valuable at the
present meeting to ascertain and examine the assumptions and con-
ditions which campus planning must take into account in connection
with the development of a suitable proposal. President Wood agreed,
saying that he had discussed the situation with the MBTA and had
indicated to the Authority that their estimate appeared to be so
high that the University would need to examine other possibilities.
In response to a question from Trustee Crowley, President Wood said
that there was no intention to exclude the MBTA from consideration,
but that the Authority would need to try hard to give a better price
for the service required. In accordance with Trustee Pumphret 's
request, Chancellor Golino then asked Mr. Rawn to summarize for the
Committee present information with regard to possible demand for the
service, costs, and the possibilities of parking fee revenue to
support these costs.
Mr. Rawn reported that studies of demand indicated service
would require the regular availability of a core fleet of five buses
during the regular academic week of five days, with four additional
buses on call for high-demand levels. Mr. Rawn reported that pre-
liminary inquiries suggested that private carriers would be likely
to charge between $130,000 and $160,000 per year for such service.
He said that the MBTA first estimate indicated that operating
charges by the Authority for similar service would be $245,000 per
year. To provide a separate terminal for the shuttle bus service at
Columbia Station, the MBTA would require capital outlay of $52,000 to
be made by the University, while it appeared likely that the private
carriers could provide a similar terminal for between $15,000 and
$25,000. Mr. Rawn described to the Committee the plans for a
schedule of parking fee charges currently approved at the campus
level. He said that, in addition to a two-dollar flat registration
fee for parking, a per day fee of $1^50 was estimated to be able to
generate approximately $345,000 per year, and that this would be
sufficient both to support the shuttle bus system and to pay for the
operating and other costs of the parking system.
In relation to the information provided by Mr. Rawn, sub-
stantial discussion ensued. At the conclusion of the discussion it
was moved, seconded and
VOTED: To recommend to the Board of Trustees that the
Chancellor of the University of Massachusetts at
Boston be authorized to solicit bids, in accor-
dance with specifications approved by the President
of the University, from private carriers as well
as the Massachusetts Bay Transportation Authority
4189
Finance Coram.
10-3-73
Chancellor Golino
on Campus
Transportation
Link to MBTA
Authorization to
Solicit Bids
4190
Finance Comm.
10-3-74
Authorization to
Solicit Bids
COMMITTEE
Request for
Formal Proposal
by October 23,
1973
UNIVERSITY OF MASSACHUSETTS
to provide bus service and attendant transpor-
tation facilities for travel between the campus
and Columbia Station or a place in close proximity
thereto.
and also
That the Chancellor of the University of Massa-
chusetts at Boston be asked to present to the
Finance Committee by October 23 his recommenda-
tions and a detailed budget relative to the cost
and method of financing a transportation system.
There being no further discussion to come before the
Committee, the meeting adjourned at 10:45 a.m.
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franklin Patterson
Secretary to the Board of Trustees
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
October 15, 1973; 10:30 a.m.
Office of the President
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustee Apostola, Croce, Knowles, Pumphret, Troy;
Mr. DeWolfe
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Edelman
UM/Amherst : Chancellor Bromery
UM/Boston: Chancellor Golino
The meeting was called to order at 10:35 a.m. by Chairman
Healey.
4191
President Wood reported briefly on current developments of
interest, including the fact that the Fiscal Year 1975 Maintenance
Budget had been generally well received as to form and content by the
executive departments of the Commonwealth to which it has been trans
mitted thus far.
The President stated that the Committee on Buildings and
Grounds, together with Chairman Healey, would be meeting on
October 17 to view the model of the Columbia Point Campus prepared by
the architectural consultant, Benjamin Thompson Associates. He
remarked that the model itself does not help to provide answers to
such questions as contiguous land use, and that an economic feasi-
bility study must be undertaken next. In the interests of keeping
all Trustees closely informed, the President, with the concurrence
of Trustee Knowles, asked that the full membership of the Board be
notified that they are welcome at the October 17 meeting of the
Committee on Buildings and Grounds.
Upon inquiry from Trustee Pumphret and Chairman Healey,
President Wood stated that Benjamin Thompson Associates had been
retained as the architectural consultant to the University on penin-
sular development at Columbia Point, and is the University's contri-
bution to the group assembled by the Office of the Mayor to address
the entire range of issues associated with the development of the
peninsula.
Trustee Pumphret voiced his concern that, in view of the
policy implications of any University action at Columbia Point,
UM/Boston—
Architect's
Model of the
Campus
4192
Exec. Comm.
10-15-73
UM/Boston —
Architect's
Model of the
Campus
COMMITTEE
UM/Boston —
Chancellor's
Progress Report
on Transporta-
tion
UM/Wor ces t er —
Faculty-Practice
Compensation
UM/Amherst —
Honorary
Degrees
UNIVERSITY OF MASSACHUSETTS
the Trustees had not been consulted prior to the engagement of an
architectural consultant. He stated that he was not addressing him-
self to the technical merits of the project at hand, but rather to
his strong feeling that more timely consultation with the Board
should have taken place. Chairman Healey endorsed Trustee Pumphret's
remarks, citing the need for better communication.
The President then turned to Chancellor Golino for a dis-
cussion of transportation matters at the Columbia Point campus. The
Chancellor reported that the invitation for public bids on the pro-
posed bus shuttle had been made. Treasurer Johnson stated that the
MBTA as well as private carriers had been asked to bid, and that the
specifications ask for a basic fleet of four buses, with options to
request additional buses at specified rates. Routes and schedules
have been specified, but are subject to negotiation with the success-
ful bidder based on experience. Adequate provisions for termination
of the agreement have also been made.
President Wood stated that four meetings have been held
with the Dean and heads of departments at UM/Worcester, in order to
develop alternative recommendations for the Board on faculty-practice
compensation, and asked Vice President Edelman to report.
Vice President Edelman stated that based on his study of
other medical schools, some form of faculty-practice plan is appro-
priate, the other alternatives being either a straight salary with
practice forbidden, or with practice unregulated. Three questions
that must be addressed in considering a faculty-practice plan are:
(1) the relationship to the conflict of interest laws in the Common-
wealth; (2) new Medicare and Medicaid regulations which will be
forthcoming from the federal government; and (3) the policy and
structure of the plan itself, and the extent to which the Board will
be able to know sufficient detail before approving a plan, given the
fact that to a certain extent the success of any given plan can be
measured only by experience. The policy issues involved in formu-
lating a plan, as identified by Vice President Edelman, are: (1) the
formula for compensation, both as to total amount, and the relative
proportion of State salary and clinical fee monies; (2) the compensa-
tion of the Dean and heads of departments from clinical fees; and
(3) the governance of the plan itself.
Expanding upon remarks by Trustee Croce, Trustee Pumphret
inquired about the mechanism for involving the Commissioners of
Mental Health and Public Health, as Trustees, in medically related
matters coming before the Board. Chairman Healey noted the provi-
sion that ad hoc medical members may be consulted, and Trustees Pum-
phret and Troy urged that the physician members of the Board be
specifically included in medically related matters coming before any
committees of the Board.
By consent of its members, the Committee then went into
executive session to discuss nominations for honorary degrees to be
awarded at UM/Amherst. Chancellor Bromery presented a list of
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II
UNIVERSITY OF MASSACHUSETTS
twenty-nine nominees forwarded by the UM/Amherst Advisory Committee
on Honorary Degrees. After discussion, eleven of these nominees
were endorsed by the Committee for submission to the full Board.
There being no further business to come before the Commit-
tee, the meeting adjourned at 12:15 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4193
Exec. Comm.
10-15-73
UM/Amherst—
Honorary
Degrees
4194
COMMITTEE
UM/Amherst —
Graduation
Lists -
September 1,
1973
(Doc. T73-027)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
October 15, 1973; 12:30 p.m.
Office of the President
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Troy, President Wood;
Trustees Apostola, Boyden, Croce, Shearer; Mr. Callahan,
representing Commissioner Anrig; Mr. DeWolfe
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Edelman, Father
Walsh
UM/Amherst : Chancellor Bromery
UM/Boston: Chancellor Golino
The meeting was called to order by Chairman Troy at
12:45 p.m.
Chancellor Bromery presented the Graduation Lists -
September 1, 1973 , UM/Amherst (Doc. T74-027), which included under-
graduate, graduate, and continuing education students. Most of
these students, the Chancellor notes, completed their degree require
ments during the past summer. He observed that the distribution of
degrees awarded with honors was quite even across disciplines, and
that the observable recent increase in the percentage of degrees
awarded with honors reflected the improved academic preparation and
heightened motivation of the students the University is attracting
and admitting.
The question of the numbers of students who are com-
pleting their degree requirements in fewer than the traditional four
years was raised as one on which it would be useful to have current
data. Related to that, Chairman Troy noted that the development of
the University's medical school now presents an opportunity for the
University, operating as a system, to investigate a shortened under-
graduate - medical school curriculum, as has been done elsewhere,
and urged that this be studied. President Wood remarked that the
"graduate school stretch-out" is a real problem and merits con-
sidered investigation.
and
After further brief discussion, it was moved, seconded,
VOTED : To recommend to the Board of Trustees approval of
the graduation lists of September 1, 1973, at
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UNIVERSITY OF MASSACHUSETTS
UM/Amherst, as certified by the University Recorder
and contained in Document T74-027.
The Chairman then turned to the Agreement Between the
University of Massachusetts and the Albert- Ludwigs-University ,
Freiburg, Germany (Doc. T74-026) , which was presented by President
Wood.
The President briefly recounted the history of the coop-
erative relationship between the University of Massachusetts and the I
University at Freiburg, which now includes student, faculty and other
scholarly exchanges. After further discussion, it was moved,
seconded, and
VOTED: To recommend to the Board of Trustees adoption of
the Comprehensive Agreement and Supplementary
Articles between the University of Massachusetts
and Albert- Ludwigs-Universitaet im Breisgau, as
contained in Document T74-026.
Trustee Boyden brought up the matter of the differential
in tuition between the public and private institutions of higher
education in the Commonwealth, and asked for guidance in formulating
a proper response when inquiries are made on this sensitive issue.
President Wood replied that in December of 1971 he address-
ed the New England Association of Schools and Colleges on "The
Inevitable Alliance", in which he identified five areas for public-
private collaboration, ranging from planning through graduate student
exchange. More recently, he said, he released his letter to
Speaker David Bartley of the Massachusetts House of Representatives,
in which he called for a significantly increased level of student
tuition aid.
While emphasizing the constructive approach he feels this
University is taking, the President further expressed himself on
certain notions which he feels should be borne in mind. The first,
he said, is the fact that some private institutions "use the factor
of our growth as an excuse for their own malperformance," and that he
has gone on record as saying that he is not in favor of supporting
"academic Lockheeds." Second, he cited the fact that in Massachu-
setts most private colleges and universities draw heavily on out-of-
state students. Finally, the percentage of college-bound high
school graduates in Massachusetts is very low; it is, in fact, below
the national average. Hence, there are large numbers of students in
this State who would not consider going on for a baccalaureate
degree if it were not for the existence of this University and
relatively low tuition.
President Wood then turned to the issue of student aid as
it relates to this larger question, and asked Vice President Edelman
to comment. Vice President Edelman said that for the State to make
F & EP Comm.
10-15-73
UM/Amherst —
Graduation Lists
September 1, 1973
(Doc. T74-027)
Office of the
President —
Agreement
Between the
University of
Massachusetts
and the Albert-
Ludwigs-Univer- '
sity, Freiburg,
Germany
(Doc. T74-026)
Discussion on
the Relationship
Between Public
and Private
Institutions in
Massachusetts
4196
F & EP Comm.
10-15-73
Discussion on
the Relationship
Between Public
and Private
Institutions in
COMMITTEE
Massachusetts
UNIVERSITY OF MASSACHUSETTS
an impact on the need for student aid, additional annual expenditures
perhaps on the order of $25-30 million would be required, most of
which would probably go to the private institutions. He further
remarked that if we are vigorous in our defense of low tuition for
public institutions, as he feels we should be, it would not then be
inconsistent to favor making it possible for a student to select a
private institution, where the constraint is a financial one. This,
he added, is particularly so in a state like Massachusetts where
approximately 60 per cent of the available seats are in private
institutions.
Vice President Edelman concluded by saying that the Univer-
sity has negotiated the first draft of an equal opportunity plan with
representatives of private colleges and universities, whereby money
would be provided to help students meet all costs, not only tuition,
associated with a private college education. At the same time, he
said, "low tuition should be preserved as the best guarantee that has
been devised by man so far of getting higher education to masses of
people who want it but can't pay for it."
Chancellor Golino, while noting that the future educa-
tional program of UM/Boston is not yet fully determined, asserted
that in making that determination he will be influenced principally
by the needs of the students. To make the University's program
deficient in any important program areas because those areas are
already covered by others would, he said, be an educational disser-
vice to the low- and moderate-income people of the Boston area whom
UM/Boston is committed to serving.
At the request of President Wood, Father Walsh addressed
himself to this issue, and began by noting that it is a national
problem. And while two national publications in the higher educa-
tion field have cited Massachusetts as experiencing great conflict
between public and private institutions, it in fact has less conflict
and a greater spirit of cooperation than is found in almost any other
state.
Father Walsh further observed
students are often rather well-served by
at the private institutions, it is the f
$15,000 income range who find tuition at
their reach and, at the same time, do no
tional forms of student aid. It is the
he said, who often attend a public insti
alternative.
that while capable low-income
the financial aid programs
amilies in the $10,000-
private institutions beyond
t usually qualify for tradi-
children of these families,
tution as the only available
Chancellor Bromery then presented what he acknowledged to
be a minority viewpoint, and argued that by raising the ceiling of
eligibility for student aid, we would in effect be creating yet
another class of welfare recipient, with all of the negative feelings
that engenders, often on the part of the recipients themselves.
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President Wood acknowledged the merits of that position,
and stated that he views student loan programs as dysfunctional for
similar reasons, since families which are already faced with heavy
deferred payment demands on their incomes simply are not likely to
go further into debt for a college education.
At the conclusion of this discussion, Trustee Boyden
requested that the Office of the President prepare for Trustee con-
sumption a summary fact sheet on the issue. Vice President Edelman
agreed to circularize two documents now in draft form, as well as
other data and material that may be helpful.
419?
1:45 p.m.
After further general discussion, the meeting adjourned at
Franklin Patterson
Secretary to the Board of Trustees
F & EP Comm.
10-15-7
Discussion on
the Relationship
Between Public
and Private
Institutions in
Massachusetts
4198
COMMITTEE
President's
Comments
UM/ Bo st on —
Chancellor' s
Comments
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
October 17, 1973, 3 p.m.
Office of Benjamin Thompson Associates, Architects
One Story Street, Cambridge, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Knowles, President
Wood; Trustees Apostola, Cagle, Healey, Pumphret; Dr.
Bloomberg, representing Commissioner Goldman; Treasurer
Johnson, Secretary Patterson
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Edelman, Vice
President Robinson, Mr. Cass, Mr. Kaplan, Mr. White, Miss
Eichel
UM/Boston : Chancellor Golino, Prof. Brown, Mr. Rawn
UM/Worcester : Mr. Stockwell, Mr. Roth
Benjamin Thompson Associates: Mr. Thomas Green
The meeting was called to order at 3:05 p.m. by Chairman
Knowles, who asked President Wood to comment on the agenda for the
meeting.
President Wood informed the Committee that the meeting was
being held in the office of Benjamin Thompson Associates, Architects,
in order that the Committee could view the model of the Columbia
Point Peninsula prepared by them. President Wood said that the
architects have given the future development of the peninsula
serious analysis and have prepared a rendering of one possible plan
for this development. The work of the Thompson firm is the Univer-
sity's contribution to the Mayor's committee on the development of
the peninsula, a multi-agency undertaking. The whole plan is still
in a very flexible stage of development.
President Wood also stated that the University regards
Phase II construction at the Columbia Point campus as vital — includ-
ing College Buildings 030 and 040, the gymnasium, and the arts and
sciences building (080/2) . Working drawings on Building 030 and the
gymnasium are nearly complete, and these buildings could go through
in the emergency capital outlay appropriation. If forced to a
priority list because of competing needs for capital outlay, the
classroom building would have to come first.
Chairman Knowles then asked Chancellor Golino to report on
the progress of Phase I construction at UM/Boston. Chancellor Golino
stated that Phase I is coming to a conclusion but that it is
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UNIVERSITY OF MASSACHUSETTS
essential that the contractors be reminded of the urgency of comple-
tion of the buildings in time for the beginning of the next semester.
He distributed to the Committee a document prepared by the Bureau of
Building Construction indicating the expected completion of the
various rooms in College I, College II, the Science Building and the
Library.
With regard to Phase II construction, Chancellor Golino
reported that drawings for the gymnasium are nearly completed and
drawings for College III will be finished in January.
Chancellor Golino mentioned the charge to him by the Board UM/Boston —
4199
B & G Comm.
10-17-73
UM/Boston —
Chancellor's
Comments
of Trustees to obtain bids on a transportation system so that a
recommendation could be brought to the Finance Committee on October
23. He explained that, since he had been asked to obtain bids from
public as well as private carriers, it had been impossible to meet
this deadline, and that he had requested a postponement of the meet-
ing in order to allow time for evaluating bids. At Chancellor
Golino T s request William Rawn, Assistant Chancellor, then described
the major features of the proposed transportation system, which is
intended to link the MBTA Columbia Station with the campus by using
shuttle buses.
Following a brief discussion relating to Mr. Rawn's pre-
sentation, Chairman Knowles called on Mr. Stockwell of UM/Worcester
to comment on the status of progress on the Worcester campus. Mr.
Stockwell referred to his memorandum to Vice President Robinson
regarding the delay in receipt of interior elevations for the teach-
ing hospital and alternative designs for the large interior court-
yard, and asked that these two items be deferred until the next
meeting of the Buildings and Grounds Committee.
At the request of President Wood, Mr. Roth informed the
Committee that the architects, Campbell, Aldrich & Nulty, had
responded to the request of the Committee with one alternative
design, but that he had persuaded them to explore additional
approaches. Mr. Roth expects that drawings of these alternatives
will be ready at the time of the next meeting of the Committee.
Mr. Stockwell commented that the hospital is still on
schedule, which will permit starting of the clinics in the spring
and the hospital in the summer of 1975.
Chairman Knowles noted that the Board of Trustees had
voted in September to accept the site design for the area around the
teaching hospital and the medical school, which includes a possible
site for a two-stage parking garage. She stated that there are
three possible ways of constructing such a garage: (1) through
capital outlay, (2) through the Building Authority or (3) through
some leasing arrangement with a private firm. She said that no
analysis has yet been made of the economics or the precise location
of the parking facility, and that it has been suggested that the
Transportation
System
e
UM/Worcester—
Comments by
Mr. Stockwell
UM/Worcester—
Comments by
Mr. Roth
Comments by
the Chairman
4200
B & G Comm.
10-17-73
Comments by
the Chairman
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
University request the University of Massachusetts Building Authority
to conduct a feasibility study which could answer many of the
questions that still remain. Should the Committee authorize such a
step, a formal vote could be provided by counsel in time for the
November 7 meeting of the Board of Trustees.
After discussion of the various problems involved, on
motion made and seconded, it was
UM/Worcester —
Feasibility
Study for Parking
Garage
Site Development
Model for
Columbia Point
VOTED : To recommend to the Board of Trustees that a feasi-
bility study for a parking garage at UM/Worcester
be made, such study to be conducted by the Building
Authority, the wording of such vote to be subject
to advice of legal counsel.
Vice President Robinson then introduced the subject of the
development of the Columbia Point peninsula. She reported that
since August Mr. Andrew Olins of the Mayor's office has been working
with city and state agencies and concerned organizations in the com-
munity to explore alternatives for the future of this area, and that
technical and policy groups have been at work as well. The finds of
these groups have been transmitted to Benjamin Thompson Associates
to aid them in developing alternative plans.
Mrs. Robinson then introduced Mr. Thomas Green of the
architect's office, who reviewed current land use in the peninsula
area and pointed out elements considered desirable in a viable new
community: shopping areas, recreational areas, a town center, a
"loop-road" boulevard, and new and rehabilitated housing placed so
as to create several distinct neighborhoods. Mr. Green stated that
the site is one of the most desirable in the city because of its
location at the edge of the water, but that harbor activities have
been underdeveloped. In connection with the University, the archi-
tects have suggested a student center and hostel and a possible con-
ference center. They also suggest development of common athletic
facilities to be shared by both the community and the educational
institutions.
It was felt important that any development not uproot the
present residents of the area, and that it would be desirable for
people of all income levels and ages to be represented in the pro-
jected peninsula community.
Mr. Healey emphasized that the role of the University in
development plans for the area is simply to be of assistance through
offering suggestions.
Two of the problems of the Columbia Point area at present
were identified as the density of population in the housing project
and the feeling of isolation experienced by the residents.
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UNIVERSITY OF MASSACHUSETTS
It was felt that there was definitely a need for new
housing, but that it would be more desirable to have fewer housing
units in one community and more neighborhood communities.
At the end of his presentation Mr. Green invited the
| Committee to view the development model and answered questions from
the Committee.
The meeting adjourned at 5 p.m.
4201
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Franklin Patterson
Secretary to the Board of Trustees
B & G Comm.
10-17-73
Site Development
Model for
Columbia Point
4202
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
MINUTES OF TRUSTEE COMMITTEE ON STUDENT AFFAIRS
October 18, 1973; 12:00 noon
Campus Center, University of Massachusetts
Amherst, Massachusetts
PRESENT: Trustees and Trustee Staff : Trustees Apostola, Boyden,
Cagle, and Haigis; Mr. Whittaker
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Edelman, Mr.
Keith
UM/Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern, Vice Chancellor Gage, Messrs. Dent,
Tunis, Machar, and Ms. Green
UM/Boston : Chancellor Golino, Messrs. Costello, Felton,
and McDonald
UM/Worcester : Associate Dean Saunders
Trustee Boyden convened the meeting at 12:30 p.m. in the
absence of Committee Chairman Shaler. The primary purpose of the
meeting was for the Committee to acquire background information on
matters related to University alcoholic beverage policy and admis-
sions and financial aid policy.
Review of Univer-
sity-wide
Guidelines on
Alcoholic
Beverage Policy
Vice Chancellor Gage called the Committee's attention to
Assistant Counsel O'Leary's draft guidelines on rules and regulations
relevant to alcoholic beverages at the Amherst campus. This document
is a redraft of legal principles in the proposed Amherst campus
guidelines, and they will be returned to various student constitu-
encies for comments .
Dr. Keith suggested that the Amherst campus provide policy
recommendations for review by the Committee on Student Affairs at its
next meeting on November 15, so that Committee recommendations could
be presented to the Executive Committee on November 21. Chancellor
Bromery explained that such a policy statement should go through the
usual governance procedures before being reviewed by the Committee.
Since an interim, procedure was in operation, it was suggested that
normal governance procedures be implemented as soon as possible so
that their recommendations can be discussed by the Student Affairs
Committee.
Chancellor Golino requested that the Boston campus not be
required to adopt an alcoholic beverage policy until the campus has
moved to Columbia Point. Vice President Edelman recommended that the
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UNIVERSITY OF MASSACHUSETTS
Committee on Student Affairs settle the issues of the alcoholic
beverage guidelines for the Amherst campus first, and then use this
as a base for a possible pan-University policy.
- The Committee then discussed the University's admissions
and financial aid policies. Vice President Edelman expressed
President Wood's hope that the Committee on Student Affairs would
review the University's present admissions and financial aid policies
in view of shifting patterns and new data. Representatives from each
campus were asked to give the Committee a summary of their present
admissions and financial aid policies.
Dean Tunis of the Amherst Admissions Office reported on a
questionnaire sent out last spring to 1,100 secondary school guid-
ance counselors which is being condensed into a master report. The
Dean commented on several admissions trends which included a drop in
freshman applications at the rate of 5 to 6% per year over the past
several years, an increase in student applications from two-year
schools, an increase in preferred admissions, and various other
changes in student interest.
He spoke of the need for more career counseling, especially
at the secondary level, and referred to an increase in the number of
freshmen dropping out of the University. He explained that the
question of student dropouts is a difficult one to evaluate, since
most of them state only that they have "personal reasons" for not
returning. The Admissions Office at Amherst feels it is important tc
recruit more women and minority students, and the Dean explained to
the Committee admissions procedures for recruiting these students.
A 50-50 male to female ratio is seen as desirable.
Chancellor Golino then gave his views on admissions and
financial aid policy. He explained that the Boston admissions policy
was not yet clearly defined and the Chancellor suggested several
questions which the Committee might discuss at a future time.
Director of Admissions Costello gave the Committee a
summary of admissions statistics at UM/Boston, explaining that a
recruiting staff of 4 or 5 people visit schools within a 30-mile
radius of Boston, from which students are selected on the basis of
high school record, recommendations, and traditional standards. In
1973, there were 8,000 applicants to UM/Boston of which 50 percent
were accepted. The average SAT spread at UM/Boston is in the middle
400 and 500 range, with 95% of the applicants coming from within a
10-mile radius of Boston.
Dean Costello also commented on the Special Admissions
program at UM/Boston, through which approximately 200 disadvantaged
students, mostly black, are recruited each year.
As at the Amherst campus, there are a large number of
transfer students from community colleges attending UM/Boston, and
Student Affairs
10-18-73
Review of
Admissions and
Financial Aid
Policies
UM/Amherst-
Admissions
UM/Bos ton-
Admissions
4204
Student Affairs
10-18-73
UM/Boston —
Admissions
COMMITTEE
UM/Worcester —
Admissions
UM/ Amherst —
Financial Aid
UM/Boston —
Financial Aid
UM/Worces ter—
Financial Aid
UNIVERSITY OF MASSACHUSETTS
the interchange program between UM/Amherst and UM/Boston equals
approximately 300 students a year.
Associate Dean Saunders then reported on problems of admis-
sion at the Medical School, where 900 Massachusetts residents applied
for 40 places. Eighty-five percent of the applicants are men and
some 15% are women. Of those students accepted thus far at UM/
Worcester, two-thirds have completed the baccalaureate degree with
honors, had undergraduate cumulative point averages of 3.25, and rank
in the 75th percentile nationally on the Medical College Admissions
Test.
Mr. Dent, Director of Financial Aid at Amherst, distributed
a background paper on Student Financial Aid programs and stated that,
like most universities, UM/Amherst does not have enough money (less
than $110 per student) for aid purposes, and said that the late
availability of state financial aid money makes it difficult to
appropriate these funds.
Mr. Felton, Director of Financial Aid at UM/Boston, agreed
with Mr. Dent on the difficulties caused by the late release of state
financial aid money saying that this reduced UM/Boston' s competitive-
ness. He also stated that at UM/Boston there are over 1,000
veterans, and that 80 percent of the campus interviews are with older
adults who are self-supporting and must be seen as having their own
set of financial problems.
Associate Dean Saunders reiterated the difficulties caused
by insufficient aid money for students and said that many of the
medical students come to UM/Worcester already as much as $6,000 in
debt. Fifty percent of the applicants need financial aid of approx-
imately $1,500 per year; projections for next year indicate a deficit
of $40,000 to $50,000 in unmet student needs.
In conclusion, members of the Committee expressed the feel-
ing that more discussion was necessary on these topics. It was
suggested that each campus prepare additional background information
for distribution to the Committee and for use in subsequent consider-
ation.
The meeting adjourned at 3:00 p.m. with a reminder that the
next meeting of the Trustee Committee on Student Affairs would be on
November 15.
\ffiuM*-^~~
Franklin Patterson
Secretary to the Board of Trustees
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MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
October 24, 1973; 1:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Anrig and Carlson; Secretary Patterson,
Mr. DeWolfe
Administrators, Faculty, Staff and Invited Guests :
UM/Boston : Chancellor Golino
Office of the President : Vice President Robinson, Rev.
Walsh, Messrs. Cooley and Kadzis
1:00 p.m.
The meeting was called to order by Chairman Rowland at
4205
The Chairman began by stating her expectation that the role
of the Committee would be to establish the long-range planning con-
text in which major policy decisions by the Board and its other com-
mittees on such issues as physical development, enrollment, the
budget and capital outlay, and new programs would take place. She
emphasized her view that the Board should be actively involved in the
earliest stages of University planning rather than reacting after
the fact.
Chairman Rowland asked for comments from President Wood,
who stated that he saw the Committee as the planning arm of the
Board, and noted that this carried with it the connotation of com-
mitment to rationality, analysis and facts, rather than taking
positions. He added that the two issues to which the Committee
would begin to address itself at this meeting — public-private
cooperation and future enrollments — were appropriate examples of
topics where dispassionate inquiry was called for.
Vice President Robinson distributed a memorandum from
former UM/Boston Chancellor Broderick to President Wood entitled
"Recommendations Related to Academic and Physical Planning at UM/
Boston," dated June 19, 1972; and a memorandum from Chancellor
Golino to Chairman Rowland on "Long-Range Planning at UM/Boston,"
dated October 2, 1973, which refers to the earlier memorandum.
These supplemented two documents distributed earlier: "Background
Information on College IV at University of Massachusetts/Boston,"
dated July 23, 1973 (Trustee Doc. T74-014) ; and a working paper,
"The University of Massachusetts: Issues of Public and Private
Higher Education," prepared by Franklin Patterson, as Frank L. Boyder
Professor of the University, for the meeting of the Trustee Council
on February 27, 1973.
Chairman's
Remarks
President's
Remarks
4206
Long-Range
Planning Comm.
10-24-73
Discussion of
Public-Private
Cooperation —
Rev. Walsh
COMMITTEE
Discussion of
Student Popula-
tion and Enroll-
ment Data —
Mr. Cooley
UNIVERSITY OF MASSACHUSETTS
Chairman Rowland then turned to the Rev. Michael P. Walsh,
S.J., Academic Advisor to the President, for a discussion on the
issue of cooperation among public and private institutions of higher
education in the Commonwealth. In reviewing some of the findings of
recent studies, he cited data on shifts in enrollment patterns and
the financial condition of certain "clusters" of private institutions
and identified as among immediate unmet needs what he characterized
as "a complementary definition of our missions;" a vehicle for
public-private policy making; and a uniform system of data-gathering,
including a standard cost-reporting system.
Considerable discussion followed, during which it was noted
that there are student reasons for some duplication of programs by
public and private institutions, but not by different components of
the public sector. Chancellor Golino remarked that any cooperative
arrangements must proceed with a realization of the need for UM/
Boston to fully develop as a campus, and not simply in response to
needs that are unmet by other institutions.
Chairman Rowland called next upon Mr. Gary Cooley, Director
of Analytical Studies in the President's Office, who presented some
of the enrollment and other demographic data currently available. He
stated that while there have been changes in the types and numbers of
students now gaining access to higher education, there is a paucity
of firm data on them. We do not know, he said, what kinds of faculty
work-loads these students will induce, or what kinds of programs
they will choose. He concluded by citing the need for a long-range
University plan on enrollments that is specific as to level and
program.
During the ensuing discussion, Secretary Patterson pointed
out that there are certain kinds of planning questions that cannot
be derived from numerical data as, for example, the determination of
what kind of institution UM/Boston should be. President Wood
asserted that for other kinds of planning, such as that required by
the Budget Committee, enrollment projections are needed. He said
that, for purposes of discussion by this Committee, postulates and
guidelines on the development of the University should be set down
and issues related to the state and community colleges should be
identified, all within a metropolitan context. Turning to UM/Boston
specifically, discussion noted that there is need for assessment of
where the campus is going academically, what kind of student it is
interested in, and what kind of faculty it will seek to recruit.
The meeting concluded with general agreement that for
future meetings the Committee could appropriately discuss the
missions and submissions of the University, as well as planning for
specific programs such as Fine Arts.
I
c.
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1
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
The meeting adjourned at 3 p.m.
1
I
Franklin Patterson
Secretary to the Board of Trustees
l
420?
Long-Rang e
Planning Comm.
10-24-73
e:
4208
COMMITTEE
UM/Boston —
Transportation
Proposal
(Doc. T74-034)
and Shuttle Bus
Bid Analysis
(Doc. T74-034A)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE
October 31, 1973; 9:30 a.m.
Office of the President
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Gordon, Trustees
Apostola, Cagle, Crowley, Knowles, Pumphret, Robertson;
Treasurer Johnson, Secretary Patterson, Mr. DeWolfe
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Mr. 0' Leary
UM/ Amherst : Chancellor Bromery, Mr. Campion, Dr. Gage
UM/Boston : Chancellor Golino, Dr. Hamilton, Mr. Rawn
Standish, Ayer and Wood, Inc. : Messrs. Wood and Wilkins
The meeting was called to order by Chairman Gordon at
9:40 a.m.
At the Chairman's invitation, Chancellor Golino addressed
himself to the Transportation Proposal for UM/Boston (Doc. T74-034),
and the supplementary Shuttle Bus Bid Analysis (Doc. T74-034A) .
The Chancellor called the Committee's attention to the thorough and
capable staff work of Mr. Peter Sheinfeld, a student at UM/Boston,
in assisting his own staff in the preparation of the transportation
materials, and shared his observation that Mr. Sheinfeld "has become
a real expert in the field".
Vice Chancellor Hamilton and Assistant Chancellor Rawn
discussed the four bids received which appeared to meet the Univer-
sity's specifications, noting that all questions of carriers'
ability to perform and to post a performance bond, along with the
union question, had not yet been resolved. The fact that these
questions must be fully answered within the next week was expressed
to the Committee, and accordingly, Chairman Gordon asked that a
Special Meeting of the Finance Committee be convened at 11:00 a.m.
on Wednesday, November 7, 1973, prior to the regular monthly meeting
of the Board of Trustees in Worcester.
During the ensuing discussion, Trustee Pumphret moved the
amendment of two proposed Votes relative to the establishment of a
parking fee of $1.50 per vehicle per day, as contained in Doc. T74-
034, to read "parking fee not to exceed $1.50 per vehicle per day",
in order to provide for possible downward revisions of the parking
fee based on experience. Accordingly, it was moved, seconded and
I
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1MITTEE
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend that the Board of Trustees authorize
the Chancellor of the University of Massachusetts
at Boston to establish and implement an integrated
transportation and parking system as outlined in
Document T74-034 presented to this Committee, the
parking fee not to exceed $1.50 per vehicle per
day.
It was further,
VOTED : To recommend that the Board of Trustees authorize
the establishment of a Transportation and Parking
Trust Fund for the purpose of receiving income
from the transportation and parking system at
the University of Massachusetts at Boston, and to
pay the expenses thereof in accordance with Univer-
sity Accounting Policy as established by the
Treasurer of the University.
And further,
VOTED ; To recommend to the Board of Trustees that the
Chancellor of the University of Massachusetts at
Boston be authorized to implement an interim
parking fee not to exceed $1.50 per vehicle per
day for the parking facilities at the campus at
Gblumbia Point, said fee to be collected in
accordance with schedules and procedures estab-
lished by the Chancellor of the University of
Massachusetts at Boston and to be deposited into
the Transportation and Parking Trust Fund.
Discussion and action on the proposed Vote to award the
contract for shuttle bus service to the lowest qualified and
eligible bidder, and to authorize the Treasurer of the University
and the Chancellor, UM/Boston, to execute the contract, were
deferred until the Special Meeting of the Finance Committee on
November 7, 1973.
4209
Finance Comm.
10-31-73
UM/Boston —
Transportation
Proposal
(Doc. T74-034)
and Shuttle Bus
Bid Analysis
(Doc. T74-034A)
University
Endowment Fund-
Portfolio
Treasurer Johnson introduced Mr. John Wood, President of
Standish, Ayer, and Wood, Inc., investment counsel to the University
and Mr. John Wilkins of that firm, who discussed the University of
Massachusetts Endowment Fund: Portfolio Analysis as of September 28 , Analysis
1973 (Doc. T74-028). Mr. Wood reported that they have been recom- (Doc. T74-0
mending a balanced portfolio with an approximate ratio of one-third
bonds and two- thirds stocks, and noted that their philosophy is to
buy securities to hold them for increased earnings, and to recommend
selling them only when events suggest that action. Discussion
ensued on past and current earnings and future prospects of
securities in the University's portfolio.
4210
Finance Comm.
10-31-73
Trustee Cagle's
Request on
University
Investment Guide-
lines COMMITTEE
(Doc. T73-093)
University
Endowment Fund
Proposed Invest-
ment Program
(Doc. T74-035)
Summary of
Trust Funds
(Doc. T74-030)
UM/ Amherst —
Class of 1973
Class Gift
(Doc. T74-032)
UNIVERSITY OF MASSACHUSETTS
Trustee Cagle requested information on the corporate
practices of the Gulf Oil Corporation in the nations of southern
Africa, as they may relate to the University's Guidelines for the
Investment of the Endowment Fund (Doc. T73-093) . Chairman Gordon
I
requested investment counsel to prepare a report on this for con-
sideration by the Committee within three months.
Chairman Gordon next addressed himself to the University
of Massachusetts Endowment Fund: Proposed Investment Program ,
October 31, 1973 (Doc. T74-035) . Following discussion, and in con-
sonance with the Vote of the Board of Trustees of June 30, 1966,
empowering Kenneth W. Johnson, as Treasurer of the University of
Massachusetts, to take certain actions relative to the endowment and
trust funds of the University, it was moved, seconded and
VOTED:
To authorize and empower Kenneth W. Johnson,
Treasurer of the University of Massachusetts,
to execute the following transactions:
(1) To sell the following securities:
Dupont
200 shares
and further,
(2) To purchase with the proceeds of the above
mentioned sale of EUpont securities, and
from available cash, the following securities
I
Goodyear
Honeywell
IBM '
Nabisco
RCA
Motorola
200 shares
100 shares
25 shares
200 shares
200 shares
500 shares
At the Chairman's request, Treasurer Johnson presented a
Summary of Trust Funds, October 17, 1973 (Doc. T74-030) . He
reported that, with interest rates falling at present, it was his
intention to transfer available funds into longer-term certificates
in order to assure consistency of earnings throughout the year.
Vice Ch
acceptance of the
032), which requi
wish of the Class
new equipment to
campus, citing an
by a later sum of
be expended so as
Class of 1973. I
ancellor Gage then turned to a discussion of
Class of 1973 Class Gift, UM/Amherst (Doc. T74-
res Board approval. He reported that it is the
of 1973 that its gift help alleviate the cost of
assist physically disabled students on the Amherst
initial Class commitment of $4,000 to be followed
$1,750 to $2,000 and stated that the funds would
to reflect a conspicuous contribution by the
t was then moved, seconded and
■
1
COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend that the Board of Trustees accept
the gift of $4,000 and such other funds as may
be donated by the Class of 1973 to the Amherst
campus Advisory Committee for Disabled Students.
And it was further
VOTED : To recommend that the Board of Trustees approve
the deposit of these funds in the Advisory
Committee for Disabled Students Trust Fund
(#08-024120) to be expended in accordance with
the recommendations of the Advisory Committee
for Disabled Students and the approval of the
Director, University Health Services.
Chairman Gordon next asked Treasurer Johnson to report on
the Jeff Morgan Memorial Scholarship Fund, UM/Amherst (Doc. T74-
029). Mr. Johnson related the circumstances of the development of
the fund, saying that it had been established in memory of a young
musician who had a strong interest in the University. After brief
discussion it was moved, seconded and
VOTED : To recommend acceptance of the Jeff Morgan Memorial
Scholarship Fund, in the amount of $3,015.00, as
an Endowment Fund for the purpose of regularly
awarding one or more scholarships of $150.00 to
an incoming freshman music major who is going to
specialize as a wind instrumentalist. Income
not used for awards during the fiscal year shall
be returned to principal on June 30. Benefits
from this fund are restricted to students in
attendance at the Amherst campus.
The proposed Temporary Use of North Village (Project XIII )
Apartments, UM/Amherst (Doc. T74-031) was then discussed by Vice
Chancellor Campion, who stated that because of the apartment
vacancies existing in North Village and the need to use them as
dormitory facilities, this solution was being proposed. It was
accordingly moved, seconded and
VOTED : To recommend to the Board of Trustees that, if
adopted by the University of Massachusetts
Building Authority, vacant apartments at North
Village (UMBA Project XIII) may from time to time,
and at the discretion of the Chancellor of the
Amherst campus, be filled by students who have
applied for residence in dormitory housing but
have been unable to obtain such residence due to
temporary oversubscription. The rate will be
that charged to the largest number of students
residing in dormitory housing and will cover the
period of the normal school year only. The rate
421 1
Finance Comm.
10-31-73
UM/Amherst —
Class of 1973
Class Gift
(Doc. T74-032)
UM/Amherst —
Jeff Morgan
Memorial Scholar-
ship Fund
(Doc. T74-029)
UM/Amherst —
Temporary Use of
North Village
Apartments
(Doc. T74-031)
421*
>
Finance Comm.
10-31-73
UM/ Amherst —
Temporary Use of
North Village
Apartments
COMMITTEE
(Doc. T74-031)
UM/ Amherst —
Increase in
Student Activities
Tax
(Doc. T74-033)
UNIVERSITY OF MASSACHUSETTS
provides for furnishing of the apartments by
the University in a manner equivalent to that
supplied in a dormitory room.
Vice Chancellor Gage next presented the proposal for an
Increase in the Student Activities Tax (Index Funding) , UM/ Amherst
I
(Doc. T74-033). He stated that this was a proposed amendment to an
earlier Vote of the Board of Trustees establishing the undergraduate
student activities fee for the 1973-74 academic year at UM/Amherst;
and reported that the undergraduate student body at Amherst had
voted by referendum to fund the undergraduate student yearbook - the
Index - from the Student Activities Fee rather than from sales, as
had originally been planned, and that the only way for this to be
accomplished is through a $3.00 increase in that fee for the second
semester of the current academic year. Following brief discussion,
during which Chairman Gordon requested that Trustees be provided
with copies of the Index , as they had been until recent years, it
was moved, seconded and
VOTED : To recommend that the Board of Trustees, acting
at the request of the undergraduate Student
Senate, amend its Vote of June 6, 1973, relative
to the establishment of a Student Activities Fee
at Amherst as follows:
The Student Activities Fee for the second
semester of the 1973-74 academic year, pre-
viously authorized at $23.50, shall be set
at $26.50. This will represent a total
yearly Student Senate Tax of $48.50, and a
fee of $1.50 for the Distinguished Visitors
Program.
There being no further business to come before the
Committee, the meeting adjourned at 11:30 a.m.
Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
4213
UNIVERSITY OF MASSACHUSETTS
MINUTES OF SPECIAL MEETING OF TRUSTEE COMMITTEE ON FINANCE
November 7, 1973; 11:00 a.m.
Goddard Room
Sheraton-Lincoln Inn
Worcester, Massachusetts
PRESENT: Trustees and Trustee Staf f: Acting Chairman Pumphret,
Trustees Apostola, Boyden, Cagle, Carlson, Crowley,
Knowles, Robertson, Rowland, Shearer, and Sullivan;
Treasurer Johnson, Secretary Patterson, Mr. DeWolfe,
and Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Mr. O'Leary
UM/Boston : Chancellor Golino, Dr. Hamilton, Mr. Larner,
and Mr. Rawn
The meeting was called to order at 11:00 a.m. by Trustee
Pumphret, who had been designated by Chairman Gordon to chair the
Special Meeting in his absence.
Chancellor Golino began the discussion on the Shuttle Bus
Bid Analysis, UM/Boston (Doc. T74-034A) , by noting that since the
regular meeting of the Committee on October 31, his office had pro-
gressed in its negotiations with the low bidder for the bus service,
He reported that the carrier had not yet, however, received final
approval on a loan he would require in order to expand his capabil-
ities to meet the bid specifications, and therefore had not yet
secured a performance bond. The Chancellor concluded by requesting
that he be empowered to award a contract to the lowest qualified
bidder, after consultation with the Treasurer of the University and
the Chairman of the Trustee Finance Committee.
Discussion followed on whether this was the proper way to
proceed, after which Trustee Rowland moved the proposed Vote.
Trustee Crowley moved amendment of the Vote to include consultation
by the Chancellor with the Chairman of the Board of Trustees and
the President prior to awarding the contract. After further dis-
cussion, the amended Vote was seconded and it was
VOTED : To recommend to the Board of Trustees that a
contract to provide shuttle bus service for
the University of Massachusetts at Boston be
awarded by the Chancellor to the lowest
qualified and eligible bidder after consulta-
tion with the Chairman of the Board, the
President, the Treasurer of the University,
and the Chairman of the Finance Committee,
UM/Boston —
Authority to
Award Shuttle
Bus Contract
(Doc. T74-034A)
4214
Finance Comm.
11-7-73
UM/Boston —
Authority to
Award Shuttle
Bus Contract
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
said contract to be in general accordance with
the bids received October 23, 1973, on specifi-
cations entitled "Contract for Shuttle Bus
S; n
ervice.
UM/Boston-
Initial Funding
of Transporta-
tion and Parking
Fund
UM/Boston —
Authority to
Lease Land
from Gulf Oil
Corporation
(Doc. T74-034)
Trustee Cagle's
Remarks
and
VOTED : To recommend to the Board of Trustees that the
Chancellor of the University of Massachusetts
at Boston or his designee be authorized to
execute the contract for shuttle bus service in
the name of the University.
The Chairman inquired about the source of the funds to be
advanced against future revenues of the Transportation and Parking
Trust Fund for construction of terminal facilities. Treasurer
Johnson replied that the Trustee Trust Fund Interest Reserve could
be used for this purpose, and that it contained sufficient funds to
permit construction to begin. Trustee Rowland moved the proposed
Vote, amended to identify the source of funds, and after being
seconded, it was accordingly
VOTED : To recommend to the Board of Trustees that the
Treasurer of the University be directed to advance
from the Trustee Trust Fund Interest Reserve the
necessary funds against future revenues to the
Transportation and Parking Trust Fund for immediate
construction and provision of all facilities
necessary for the system to be made operational.
The Chairman then turned to consideration of the proposed
lease of land from the Gulf Oil Corporation for use as a shuttle
bus turn-around, and boarding and departure areas, as described in
Doc. T74-034. Trustee Pumphret inquired whether improvements by
the University on the Gulf-owned land could be initiated prior to
the commencement of the lease on January 1, 1974, and Assistant
Counsel O'Leary replied in the affirmative.
Trustee Cagle commended Chancellor Golino and his staff
for their efforts in developing a transportation package to meet
the needs of the new Columbia Point Campus. He explained, however,
that in accordance with the questions he raised at the October 31
meeting of the Finance Committee, relative to the corporate prac-
tices of the Gulf Oil Corporation in the nations of southern Africa
as they may relate to the Trustee-approved guidelines on the
University's investment program, he wishes to be recorded as voting
against the execution of the lease.
After brief discussion it was moved, seconded and
I
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n
COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend to the Board of Trustees that for the
purpose of providing a turn-around and boarding
and departure area for shuttle bus service to the
campus at Columbia Point, as more particularly set
forth in Trustee Document T74-034, the Chancellor
of the University of Massachusetts at Boston, or his
designee, is authorized to negotiate a lease of
approximately 32,000 square feet of land owned by
the Gulf Oil Corporation and situated near the
Columbia Station, said lease term to commence about
January 1, 1974, and expire on or about June 30, 1978
Further, that the Chancellor of the University of
Massachusetts at Boston, after consultation with the
Treasurer of the University, be empowered and
authorized to execute a lease arrangement for and
on behalf of the University in furtherance of said
purpose upon successful completion of said
negotiations.
Trustee Cagle is recorded as voting "No."
There being no further business to come before the Com-
mittee, the meeting adjourned at 11:55 a.m.
Franklin Patterson
Secretary to the Board of Trustees
4215
Finance Comm.
11-7-73
UM/Boston —
Authority to Lease
Land from Gulf Oil
Corporation
(Doc. T74-034)
4216
COMMITTEE
University
Alcoholic
Beverage Policy-
Oregon Student
Resource Survey
& Application
to the
University
UNIVERSITY OF MASSACHUSETTS
MINUTES OF TRUSTEE COMMITTEE ON STUDENT AFFAIRS
November 15, 1973; 12:30 p.m.
President's Office, One Washington Mall
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Shaler, Trustees
Apostola, Boyden, Cagle, and Chandler; Secretary
Patterson, Mr. Whittaker
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman,
Dr. Keith, Messrs. Cooley and White
UM/Amherst : Vice Chancellor Gage, Mr. Dent
UM/Boston : Messrs. Costello and McDonald
UM/Worcester : Dr. Hayes
The meeting was called to order at 12:40 p.m. by Chairman
Shaler, who expressed his sadness at learning of the two tragic
deaths which recently occurred at the Amherst campus.
Vice Chancellor Gage spoke to the University Alcoholic
Beverage Policy, which is to go before the Student Matters Commit-
tee on the Amherst campus and then the Student Senate before being
submitted to the Board of Trustees at its February meeting.
Mr. Dent distributed questionnaires on the Student
Resource Survey, stating that if UM/Amherst is going to be able to
demonstrate the need for additional student aid — and the need is
definitely there — some vehicle will be needed to provide the
background information, and that the information gained would be
used in application for federal and state funds and before commit-
tees of the State Legislature. Vice President Edelman commented
that this survey was an important instrument for use in making the
case for more student aid funds.
Members of the Committee questioned how the base level of
State aid could be increased without increasing the tuition level.
Vice President Edelman estimated that there was a 40 to 60 million
dollar backlog of unmet need in the State and to raise tuition would
be questionable public policy.
Chairman Shaler suggested that perhaps the University's
use of this survey would be strengthened if it had the cooperation
of state colleges, community colleges, and possibly private insti-
tutions. Mr. Dent explained that before this could be made a
joint endeavor additional University data must be developed, and
stated that the final report should be ready by June 1.
I
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COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Mr. Costello posed some of the questions which face the
Boston campus in admissions and financial aid policies: i.e., what
percentage of students should be accepted from the city and what
percentage from the suburbs; what is the University's commitment to
minority students, transfer students, and community college students;
and the matter of any changes in admissions standards. Mr. McDonald
expressed the feeling that the campus must determine who is to go to
UMass/Boston. Secretary Patterson stressed the need to define the
long-term responsibility of the University and its overall pattern
of service and Mr. Cooley agreed, saying that one cannot separate
the admissions policy from the mission of the University and that
this mission must be defined.
Dr. Hayes, UM/Worcester , provided some student data from
that campus including family income distribution and distribution
of students by counties in Massachusetts, and explained that 50
percent of the students were offered some financial aid. He stated
that there were three Oriental students at the campus and that three
black had been accepted but had chosen not to attend. The Committee
expressed concern about the recruitment of and admissions policies
for minority students at the Medical School and encouraged the Dean
to reevaluate his admissions policies in this light. Chairman Shaler
asked UM/Worcester for some specific information to be presented at
the next meeting of the Student Affairs Committee. He asked:
(1) that the black students who had been accepted be contacted and
asked their reasons for not matriculating at UM/Worcester, (2) that
a specific affirmative action plan with policies and goals be pre-
sented, and (3) that information be furnished on the number of
married students accepted at UM/Worcester, the number of graduates
from UM/ Amherst and UM/Boston accepted, and additional information
on family income levels.
Vice Chancellor Gage explained some of the questions that
were being reviewed on the Amherst campus and distributed background
information for the Committee members. Questions under review at
UM/ Amherst include: how to define the basis of selectivity; the need
for admissions criteria other than College Boards, and the like;
anticipation of quotas and enrollment limits on the basis of Univer-
sity resources and job opportunities; and policy for transfer students
from community colleges. Discussion followed on the acceptance of
community college students and Vice Chancellor Gage explained that
it was now the policy to accept any student who was recommended by
the community college. He also explained that in order to adjust to
enrollment ceilings this policy might have to be limited or
redefined.
Dr. Keith stated that within the next few weeks staff of
the President's Office will meet with Student Affairs Officers on
each campus to identify Admissions and Financial Aid Policy issues
that need the attention of the Committee. To facilitate the estab-
lishment of an agenda for the Committee, a list of policy issues
regarding admissions and financial aid will be presented at the
4217
Stu. Act. Comm,
11-15-73
UM/Boston —
Admissions and
Financial Aid
UM/Worcester —
Admissions and
Financial Aid
UM/Amherst —
Admissions and
Financial Aid
4 218
Stu. Act. Comm.
11-15-73
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
January meeting of the Committee. Trustee Apostola asked each
campus for a statement on how they plan to involve students in
review of their policies. It was suggested that the next meeting
of the Student Affairs Committee be held at UM/Worcester and
address relevant policies at that campus.
The meeting adjourned at 3:40 p.m.
I
Franklin Patterson
Secretary of the Board of Trustees
>
I
a
COMMITTEE
3
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
November 19, 1973; 12:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT:
Trustees and Trustee Staff : Chairman Rowland, Trustees
Apostola and Snowden, Mr. Callahan, representing
Commissioner Anrig; Secretary Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson
UM/Amherst : Vice Chancellor and Provost Gluckstern,
Dr. Allen
UM/Boston : Chancellor Golino, Dr. Freeland
UM/Worcester: Dean Soutter
The meeting was called to order at 1:05 p.m. by Chairman
Rowland .
The Chairman began the discussion on the future of the
fine arts at the University by commenting that the new Fine Arts
Center now being completed at UM/Amherst provides that campus with
the chance to support the development of the arts throughout the
University, the five-college area, and the entire Commonwealth.
The Arts and Sciences building at Columbia Point, now in design,
also represents a substantial commitment of University resources
in the fine arts.
At the Chairman's invitation, Vice Chancellor Gluckstern
and Dean Allen of the Faculty of Humanities and Fine Arts spoke
about planning for the new Center and about the developing depart-
mental programs in art, music, and theater. These programs have
a major production and performance orientation which is reflected
in planning for the Center. They also described the role of the
Fine Arts Council.
Chancellor Golino and Dr. Freeland, Assistant Chancellor
for Educational Planning, reviewed the general direction of the
fine arts programs at the Columbia Point campus, noting that the
space planning required for the fine arts component of Building
080/2 had involved a major review of these programs during the
4219
UM/Amherst-
Fine Arts
Center
UM/Boston—
Fine Arts
Programs
4 220
11-19-73
Long-Range
Planning Comm.
COMMITTEE
Discussion of
Advisory
Council on
Fine Arts
Chancellor
Golino ' s
Remarks
UNIVERSITY OF MASSACHUSETTS
past year. The major emphasis of the departments is on under-
graduate nonprofessional programs, particularly introductory
courses for non-art majors. Both campuses have experienced
increasing student demand for performance and studio as against
history and theory classes.
Chairman Rowland introduced the topic of a possible
University Advisory Council on the Fine Arts, and stated that such
a Council might be developed with the Trustee Council as a general
model. She remarked that Massachusetts was unusually rich in pro-
fessional talent in the arts, and that the involvement of recognized
persons of stature and achievement could have a number of beneficial
results for faculty and students as well as the cultural outreach
efforts of the University. The importance of involving the campuses
in the early stages of planning was noted.
Chancellor Golino spoke of the discussions he has had
with the group of Dorchester residents renovating the old Strand
Theater for community use. He stated that, while they understand
that he cannot commit any University funds to support their efforts,
he is, both personally and as Chancellor, giving them other support
and encouragement. UM/Boston faculty members have provided
technical assistance, and the Chancellor expressed the hope and
expectation that the 1700-seat capacity of the theater should permit
joint campus-community sponsorship of noteworthy events.
Chairman Rowland then turned to the continuing discussion
of the missions of the University. Several analytical and con-
ceptual approaches to the entire set of issues subsumed under
"missions" were suggested and discussed.
The Chairman concluded the discussion by stating that
at the next meeting of the Committee, on December 17, the discus-
sion of the Fine Arts Advisory Council and University missions
would be carried forward, and adjourned the meeting at 3:30 p.m.
I
Franklin Patterson
Secretary to the Board of Trustees
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COMMITTEE
PRESENT:
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
November 20, 1973; 10:30 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
Trustees and Trustee Staff : Chairman Troy, President
Wood; Trustees Apostola, Boyden, Cagle, Robertson,
Shearer, Dr. Bloomberg, representing Commissioner
Goldman; Mr. Callahan, representing Commissioner Anrig;
Secretary Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman, Mr. Keith
UM/Amherst : Chancellor Bromery, Vice Chancellor Gluck-
stern, Dr. Bischoff, Dr. Mellen, Dr. Smith
UM/ Boston : Chancellor Golino, Dr. Case
UM/Worcester : Dr. Clark, Dr. Saunders
Others: Dr. Lynton
The meeting was called to order at 10:45 a.m. by Chairman
Troy.
President Wood introduced Dr. Ernest A. Lynton, his
nominee as Academic Vice President in the Office of the President,
and stated that he would ask the Board of Trustees for concurrence
in the nomination at its December meeting. Dr. Lynton expressed his
feelings of pleasure and excitement with the prospect of the
appointment .
At the request of the President, Chancellor Bromery
reported on the outcome of the UM/Amherst faculty union election
held under the supervision of the State Labor Relations Commission
on November 15 and 16 at the Amherst campus. With more than 97
percent of eligible faculty voting, 510 ballots were cast in favor
of MSA-MTA-AAUP representation, 718 against representation, 174
ballots were challenged and two were voided. The totals include
absentee ballots. The Chancellor stated that the task now at hand
is to reconcile differences that developed during the campaign, and
to move together toward a strengthened institution. Trustee
Robertson and others emphasized the need to identify and address
sources of dissatisfaction among the faculty.
4221
Introduction
of Dr. Lynton
UM/Amherst —
Chancellor' s
Report on
Faculty Union
Election
4222
F & EP Comm,
11-20-73
•
UM/ Amherst —
Offers of
Employment with
Tenure to
Alice S 6o&GS^e
and
Peter H. Rossi
(Docs. T74-037
and T74-038)
UNIVERSITY OF MASSACHUSETTS
At the Chairman's invitation, Vice Chancellor and Provost
Gluckstern introduced the Offers of Employment with Tenure to
Professors Alice S. Rossi and Peter H. Rossi, UM/Amherst (Doc. T74-
037 and Doc. T74-038) . Dr. Gluckstern observed that the proposed
appointees were excellent scholars and teachers as well as warm
human beings, and expressed his enthusiasm at the prospect of
their coming to the Amherst campus. It was accordingly moved,
seconded and
VOTED : To recommend to the Board of Trustees that the
Chancellor, University of Massachusetts at
Amherst, be authorized to extend an offer of
employment to Alice S. Rossi as Professor of
Sociology, with tenure, to the Department of
Sociology, University of Massachusetts at
Amherst, effective September 1, 1974.
and further
I
UM/Amherst —
Pierce College
Program, School
of Business
Administration
(Doc. T74-039)
VOTED ; To recommend to the Board of Trustees that the
Chancellor, University of Massachusetts at
Amherst, be authorized to extend an offer of
employment to Peter H. Rossi as Professor of
Sociology, University of Massachusetts at
Amherst, effective September 1, 1974.
Chairman Troy next addressed the Pierce College Program ,
School of Business Administration, UM/Amherst (Doc. T74-039), and
began by voicing his concern and dismay, as well as surprise that
the program had been implemented without Trustee approval. Dean
Smith, School of Business Administration, explained the Adminis-
trative oversights that had resulted in implementation prior to
Trustee action, and assured the Committee that the principals had
acted in good faith.
The Pierce College Program, as presented by Dean Smith,
is a two-year graduate curriculum leading to the degree of Master
of Business Administration, taught by UM/Amherst School of Business
faculty at Pierce College, Athens, Greece; and because it is
taught by University of Massachusetts faculty, it is a University-
awarded degree. Two UM/Amherst faculty members are now at Pierce
College, affording them professional enrichment, as well as
permitting visiting faculty to spend a year at UM/Amherst. After
brief discussion, it was moved, seconded and
VOTED : To recommend to the Board of Trustees that it
adopt the "Proposed Memorandum of Agreement:
Pierce College (Athens, Greece) and the Univer-
sity of Massachusetts (Amherst)" as contained
in Document T74-039, effective for a two-year
period beginning September 1, 1973.
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i
UNIVERSITY OF MASSACHUSETTS
The proposed Transfer of Home Economics Units, UM/Amherst
(Doc. T74-044) was then presented by Associate Provost Bischoff.
The three proposed actions represented the final steps in the admin-
istrative realignment of food- and nutrition-related units at
UM/Amherst given general approval by the Board of Trustees on June 6,
1973. Dr. Bischoff stated that, while the School of Home Economics
would thereby be eliminated, its curricula and missions would be
strengthened; and, indeed, the actions were initiated by the faculty.
In response to a question from Chairman Troy, Associate
Provost Bischoff stated that the major and degree in Home Economics
would continue at UM/Amherst. President Wood inquired whether any
savings in positions would be realized, and whether during consider-
ation of the changes, complementarity with state and community
college programs had been specifically strengthened. Dr. Bischoff
replied that some short-term administrative cost savings would
result, and that while the issue of complementarity had not been
addressed in specific terms, none of the actions would preclude
complementarity. It was accordingly moved, seconded and
VOTED :
and
VOTED:
To recommend that the Board of Trustees, acting at
the request of the Faculty Senate, change the
title of the School of Home Economics, University
of Massachusetts at Amherst, to the Division of
Home Economics, and that all programs, operations
and activities of the Division be transferred to
the College of Food and Natural Resources, Univer-
sity of Massachusetts at Amherst.
To recommend that the Board of Trustees, acting at
the request of the Faculty Senate, transfer all
programs, operations, and activities of the Design
Area, Department of Textiles, Clothing, and
Environmental Art, University of Massachusetts at
Amherst, to the Art Department, Faculty of
Humanities and Fine Arts, University of Massa-
chusetts at Amherst.
and further
VOTED :
To recommend that the Board of Trustees, acting at
the request of the Faculty Senate, approve the pro-
visional affiliation of the Department of Human
Development with the School of Education for a two-
year period.
Chancellor Golino introduced the Report on the Institute
for Learning and Teaching, UM/Boston . He observed that, of all the
instruments of instruction and communication with the community, the
Institute is one of the most interesting and innovative efforts he
4223
F & EP Comm,
11-20-73
UM/Amherst —
Transfer of
Home Economics
Units
(Doc. T74-044)
UM/Boston —
Report on
Institute of
Learning and
Teaching
4 2 2.4
F & EP Comm.
11-20-73
UNIVERSITY OF MASSACHUSETTS
UM/Boston —
Report on
Institute of
Learning and
COMMITTEE
Teaching
has found at the Boston campus. Without the Institute, he said,
the institution would have no involvement with area public schools,
which provide the greatest number of students. He noted, however,
that an increased commitment of resources would be required to
sustain and foster the Institute.
The Chancellor then introduced Dr. James Case, Director
of the Institute, who distributed a Progress Report dated November,
1973. He cited as the two major purposes of the Institute, "To
improve the education of urban children by working intensively with
groups of teachers and administrators in city school systems; and
to enrich the education of UM/Boston students principally by
fostering undergraduate programs that involve field experiences
in city schools and child-serving agencies."
It is principally the Boston schools with which the
Institute has been collaborating, Dr. Case noted, and the academic
departments which initiate and grant credit for the field experi-
ences, with the Institute acting as a linking mechanism.
The capabilities of the eleven-member Institute staff
are supplemented as needed on a program basis by consultants or
adjunct faculty members, and thus specific requests by school
systems for technical assistance can be met without creating a
large permanent staff. Dr. Case noted that his immediate prede-
cessor as Director of the Institute, Dr. Gregory Anrig, is now
Commissioner of Education for the Commonwealth, and thus maintains
a connection with the University as Trustee.
Brief descriptions were presented of programs operated
jointly by the Institute and the Colleges at UM/Boston. These
include the Sociology and Urban Social Service Program conducted
with the Sociology Departments of Colleges I and II, which enrolls
seventy students in supervised field placement at private or
governmental agencies that work with children; a joint Institute-
College I interdepartmental ethnic studies concentration — "Spanish-
speaking People in Urban America" — planned for next semester; and
others now being planned or currently in operation.
In developing technical assistance programs with schools
and agencies, Dr. Case stated, the Institute "tends to look for
points where a new law or significant change within a school system
requires that system to move in a way it has not moved before."
He pointed to the program in bilingual education as an example.
Other programs in special education, Boston's new "open-space
schools" and the secondary schools were also discussed.
Dr. Case pointed out that this is the last year that the
Ford Foundation will provide significant financial support, which
currently totals $245,700 — approximately half of the Institute's
budget. The Institute has had intensive independent evaluation,
the results of which are available for review. Explorations began
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K
UNIVERSITY OF MASSACHUSETTS
last spring, Dr. Case reported, on ways in which the capabilities
of the Institute could be more closely linked with the needs of
schools and agencies in the Columbia Point and Dorchester-South
Boston areas.
President Wood asked how the Institute might have an impact
on the structure of education in Boston and the inner schools.
Dr. Case stated that the problem of acceptance of outside people is
a real one, but that discussions are under way with the Boston
School Department, and the Institute will attempt to respond as
requests are made. In response to an inquiry from Trustee Boyden,
Dr. Case stated that, in the absence of a school of education at
UM/Boston, the Institute is a means to help schools which prepare
the students who come to the University, working through the school
teachers and professional staff rather than directly with the
students themselves.
Chancellor Golino drew attention to the fact that, without
the Institute, UM/Boston "would be completely cut off from the
schools where 85 percent of the students come from." He emphasized
his belief that the Institute was a useful mechanism for having an
influence, through the teachers, on students who have the potential
for college-level study and, therefore, was within the educational
mission of UM/Boston and its community commitment. Trustee Cagle
endorsed the Chancellor's remarks, and stated that he was impressed
with the Institute's efforts to address itself to the quality of
education in the schools.
Chairman Troy inquired about the results of the evaluations
that have been conducted. Dr. Case replied that they had learned
that the services of the Institute are welcomed by the teachers,
and are not duplicated by any other institutions in the area. He
stated, however, that in working with the teachers and administra-
tors in such long-term programs as those conducted by the Institute,
the assessment of results is more qualitative than quantitative.
Chairman Troy next turned to the proposed Change in
Department Title from Department of Community Medicine to Depart-
ment of Community and Family Medicine, UM/Worcester (Doc. T74-040) .
Associate Dean Saunders stated that the Department of Community
Medicine has been fostering activities in the field of Family
Medicine, not only in the curriculum, but also in developing
residencies for physicians who wish to practice in that area.
President Wood expressed his feeling that moving in such a direction
is a timely and valuable development.
In response to a question from Trustee Boyden, Dr.
Saunders stated that Family Medicine could be briefly defined as
health care for family members of all ages, exclusive of major
surgery. Dr. Clark, Chairman of the Department of Anatomy, added
that Family Medicine emphasized maintenance of health and prevention
of disease as a way of increasing the efficiency of health care,
422
F & EP Comm.
11-20-73
UM/Boston —
Report on
Institute of
Learning and
Teaching
UM/Worcester —
Change in Dept.
Title from Dept
of Community
Medicine to
Dept. of
Community and
Family Medicine
(Doc. T74-040)
4226
F & EP Comm.
11-20-73
UM/Worcester —
Change in Dept.
Title from Dept
of Community
Medicine
COMMITTEE
to
Dept. of
Community and
Family Medicine
(Doc. T74-040)
UM/Worcester —
Report on
Status of
Faculty Recruit-
ment and
Admissions
Policies
(Doc. T74-041)
UNIVERSITY OF MASSACHUSETTS
and the cooperation of physicians with other health care specialists
After further brief discussion, it was moved, seconded and
VOTED : To recommend to the Board of Trustees that it
approve a change in the name of the Department
of Community Medicine, University of Massachu-
setts at Worcester, to become the Department of
Community and Family Medicine, University of
Massachusetts at Worcester.
The Chairman then took up the Report on Status of Faculty
Recruitment and Admissions Policies, UM/Worcester (Doc. T74-041) .
Dr. Saunders spoke first to the questions on the faculty contained
in the Document. He reported that currently there are 30 faculty
and four senior professional non-faculty unfilled positions; that
to recruit Department Chairmen, the Dean appoints search committees,
usually inter-departmental, which include students; and that the
responsibility for recruitment of faculty members other than
Chairmen lies with the Department Chairman.
Chairman Troy inquired about the responsibility for
implementing affirmative action efforts at the University. Presi-
dent Wood responded by saying that, under federal and state law,
the Board of Trustees has the policy-making responsibility, and
recalled that the Board has adopted a general affirmative action
statement. The campuses are delegated the implementation responsi-
bility, with the requirement that they report their plans and
actions to the President.
President Wood stated that the Amherst campus was the
first at the University to have a major inquiry and investigation
by the U. S. Department of Health, Education, and Welfare on
affirmative action policies and practices, and that the Boston and
Worcester campuses have now been officially notified of HEW
inquiries, with the sanctions respecting federal grants that can
be invoked. He further stated that Dean Soutter and he had dis-
cussed how they might make better progress toward affirmative
action, and that he had called for the development at the Worcester
campus, as well as Amherst and Boston, of affirmative action plans,
which the Dean submitted and his Office responded to.
The HEW inquiry, the President remarked, prompted him to
write to the Dean requesting that the matter be given high priority
"because if we are in conflict with federal or state law, we are in
an intolerable position as a state university." He noted his
understanding that this had led to a major discussion by the
senior faculty which, in turn, led to the current report.
Chairman Troy asked about responsibility for implementa-
tion at Amherst and Boston. Chancellor Golino replied that an
Affirmative Action Officer will soon be appointed who will report
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UNIVERSITY OF MASSACHUSETTS
directly to him; and Chancellor Bromery stated that the Vice Chan-
cellors and Deans have the shared responsibility, with the two
persons from his Office who consult with and advise them. Dr. Clark
stated that at UM/Worcester, the Department chairmen have responsi-
bility for the faculty, the Director of Personnel is responsible at
the staff level, and that the Admissions Committee of the Faculty
is responsible in that area. Vice President for University Policy,
Peter Edelman, stated that he has that responsibility in the Office
of the President.
Vice President Edelman noted that the performance of
UM/Amherst in response to the HEW review had been excellent in most
respects, and that the shared responsibility method of implementa-
tion is one that, in general, is successful only where there has
already been demonstrated performance and commitment throughout an
entire institution. He further stated that in the absence of such
demonstrated performance, HEW, the Massachusetts Commission Against
Discrimination, and others charged with monitoring and enforcement
are disturbed to find that there is no specifically designated
Affirmative Action/Equal Employment Opportunity Officer. The
experience of institutions nation-wide, he noted, indicates that the
presence of such an Officer, acting as a specialist and advocate
and supported by the chief executive, is essential for meaningful
compliance with the law.
The ensuing discussion noted that at UM/Worcester there
is one part-time unpaid black faculty member and four paid female
faculty members, and three black and three Spanish-speaking nonpro-
fessional staff in a total employee population of 147.
Dean Saunders stated that the Dean of the Medical School
has notified the faculty that it is the responsibility of each
Department Head, in recruiting new faculty, to use every possible
means to make known the availability of positions, including use
of relevant publications, and to make known that minority appli-
cants are strongly encouraged to apply. He noted that these
efforts are only recently begun and there is no written formal
policy statement.
Chairman Troy asked, whether as a result of recent dis-
cussions, the faculty was more aware of the extent of the problem,
and Dean Saunders replied that he was certain they were acutely
aware of it. Dr. Clark stated that he has himself contacted black
colleagues when positions became available in his Department and
that the medical profession was now making available rosters of
minority faculty and graduate students, which will aid in recruit-
ment .
Vice President Edelman noted that it is a requirement of
the various relevant federal and state regulations on recruitment
of minorities that once the Affirmative Action Plan is developed,
4227
F & EP Comm.
11-20-73
UM/Worcester —
Report on
Status of
Faculty
Recruitment
and Admissions
Policies
(Doc. T74-041)
4 2 28
F & EP Comm.
11-20-73
UM/Worc ester —
Report on
Status of
Faculty Recruit-
ment COMMITTEE
and Admissions
Policies
(Doc. T74-041)
UNIVERSITY OF MASSACHUSETTS
there must be full demonstration to the person who has the ultimate
hiring authority of the minority and female applicants who were con-
sidered, and the reasons for rejection if they are not hired.
Similarly, goals and targets are required by law.
Chairman Troy then turned to the discussion of admissions
procedures. Dean Saunders presented the following general state-
ment of intent developed by the faculty for Committee considera-
tion: "That the Trustees approve the admission of a group of
applicants who, because of reasons of economic status or minority
group status, have been educationally deprived and who, therefore,
appear to be less well-qualified academically than some other
applicants. It is presumed that most, but not necessarily all, of
this group will be members of racial minority groups." He stated
that the faculty had endorsed the philosophy behind the statement
last spring, and had reaffirmed its stance and approved the present
statement at a recent meeting. Requirements for graduation will be
the same for all students admitted, he noted, consistent with legal
requirements.
Dean Saunders discussed tutorials already available, and
the probable need for additional financial support for students.
He also noted that UM/Worcester is constrained to admit only Massa-
chusetts residents and U. S. citizens.
At the conclusion of the discussion, President Wood moved
that a Special Meeting of the Committee on Faculty and Educational
Policy be called to convene prior to the regularly scheduled meeting
of the Board of Trustees on December 5, 1973, at which time he
would make a prepared statement and propose a Vote for consideration
by the Committee and the Board. The Vote is to be circulated to the
Committee prior to the Special Meeting. The President's motion was
recorded and adopted. There being no further business to come
before the Committee, the meeting adjourned at 1:15 p.m.
^Franklin Patterson
Secretary to the Board of Trustees
I
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I
STATEMENT AND PROPOSED VOTE BY PRESIDENT WOOD
RELATIVE TO PROCEDURES AND PRACTICES OF FACULTY
RECRUITMENT AND STUDENT ADMISSIONS AT UM/WORCESTER
Trustee Committee on Faculty and Educational Policy
December 5, 1973
The Faculty and Educational Policy Committee on November 20
began a review of the procedures and practices used by the Medical
School in the recruitment of its faculty and the admission of its
students. Dean Saunders and Dr. Clark were there to brief commit-
tee members. Given the absence of Dean Soutter and Trustees Abrams
and Croce, additional reports reflecting the views of the senior
faculty of the School and the Dean will be given at a later date.
On the basis of the discussion at that meeting, however, and
at the request of the Medical School, it is clear that the Trustees
need to give explicit support to the development of admission pro-
cedures and instructional programs which acknowledge that present
nationally standardized examinations and grades do not adequately
reflect the innate abilities of applicants deprived, by reason of
minority status, poverty, or other circumstances, of adequate edu-
cational preparation for professional careers. As a consequence,
potential physicians of competence and dedication are not identi-
fied and the quality of the educational enterprise is impaired.
The Dean and the faculty of the Medical School believe that
special efforts must be taken to redress this inequitable pattern.
The Committee's discussion today indicates that it shares this be-
lief and that it accepts the School's recommendation that more sen-
sitive and varied measures of evaluation be established in admissions
procedures. The Committee's discussion further indicated that it en-
dorses a program of special academic and other support services for
those students in need of it, and that it would encourage the Medical
School to work with the Amherst and Boston campuses and the Worcester
Consortium in developing such a program.
In the context of these standards of performance and supplemen-
tary activity, I would suggest that the Committee specifically en-
dorse the School's target that 10 per cent of its entering class of
1974 be minority students and that continuing and sustained efforts
be made thereafter to ensure that groups underrepresented in the
physician population of the Commonwealth — whether by reason of pre-
vious discrimination or poverty — have a full opportunity to become
physicians.
Finally, I judge that the Committee believes that these actions
taken together will enhance the professional quality and distinction
of the Medical School. As with our other campuses, there is no con-
flict in the goal of a public university to take every opportunity
to expand access and its aim to be second to none in academic quality,
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Accordingly, I move that the Committee adopt the statement I
have just made and that it recommend that the Board adopt it as
well, and that the Board endorse and support the Medical School's
proposed policy of special academic programs for qualified but
underprepared students and its target of 10 per cent minority stu-
dents for fall 1974.
PROPOSED VOTE
To adopt the statement of President Wood as a
statement of the Committee, and to recommend to the
Board of Trustees that it adopt the statement as well
and that it endorse and support the Medical School's
proposed policy of special academic programs for quali-
fied but underprepared students and its target of ten
per cent minority students for fall 1974.
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INSTITUTE FOR LEARNING AND TEACHING
University of Massachusetts/Boston
Progress Report: November 1973
I. Introduction: Goals and Structure
Since the Institute's last report to the Board of Trustees in 1972, there have been
substantial changes in its staff, programs, and source of funds, but its structure
and goals have remained essentially the same. The changes are described in some
detail below; it might be useful first, however, to restate the Institute's goals and
briefly to describe its structure.
The Institute was designed to serve two major purposes: to improve the education
of urban children by working intensively with groups of teachers and administrators
in city school systems; and to enrich the education of UM/B students principally by
fostering undergraduate programs that involve field experiences in city schools and
child-serving agencies . These two purposes are clearly related and when the Insti-
ute is functioning at its best, it serves as a productive link between the University
and many of the schools, elementary and secondary, which prepare UM/B students.
In structure, the Institute has remained, as planned, relatively compact and mobile -
- able at short notice to respond to a wide range of educational issues, and sufficiently
unbureaucratic to keep red tape at a minimum. It has a staff of eleven educational
generalists who are equally at home in school and university settings, and who are
prepared to work in areas as diverse as curriculum development, bi-cultural education,
teacher training, field supervision, group dynamics, or educational planning. To in-
crease still further the range of resources the Institute can offer, staff members in
charge of programs regularly hire 'adjunct faculty' — consultants or experts from
UM/B, other universities, goverment agencies, school systems and the like -- to
meet particular requests from participants in Institute programs.
By the very nature of its programs, the Institute's effect on the schools, school systems,
and agencies with which it works (as well as on the University itself) cannot in the short
run be gauged with any certainty. The 'crash programs' and 'massive interventions'
that schools of education or government-sponsored institutions have launched in the
past have not been generally successful and have alienated many school teachers and
administrators. The Institute's strategy sacrificies demonstrable short-term results
for less obvious but, we believe, more long-lasting effects, not the least of which will
be improved communications and greater cooperation between school and universities.
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II. Staffing: Changes
The Institute's first director, Gregory Anrig, left in February, 1973, to become
Commissioner of Education for the Commonwealth. He was succeeded by James
Case of the Institute staff. Two Institute positions change annually: Robert Carroll,
the Special Representative of the Boston Public Schools, was replaced by Annette
Stavros, and Professor Paul Bookbinder (History, Collegell), the Coordinator of
University Programs, was replaced by Professor Francis R. Hart (English, College I),
Three additional staff members, Frederick Gates, Marcia Feld, and Henrietta Ball,
left and were replaced by Nancy Moore (from the School of Education, University of
Massachusetts), David Quattrone (from the Harvard Graduate School of Education)
and Helen Drew ( a student in College II). Joyce Grant (Northeastern University)
became Coordinator of the Alternative Training Service, the position previously
held by Dr. Case.
III. Program Development
A. University Programs - The Sociology and Urban Social Service (SUSS)
Program, a joint effort of the two sociology departments and the Institute,
is in its third year. Nancy St. John, Larry Kamara, and Stan Nikkei are
teaching in the program; the seventy students enrolled all have supervised
field placements in private or governmental agencies that work with children.
A new program sponsored jointly by the Institute and the College of Public
and Community Service in early childhood has just begun. Faculty members
working in the program include Suzanne Gassner, Leonard Solomon, Karma.
Kroin, Nancy Klinger, Susan Monjan, and Sarah Kelley. Students enrolled
in the program have field placements in day care centers and similar agencies.
A joint Institute -College I interdepartmental ethnic studies concentration -
- Spanish- speaking People in Urban America --is planned to begin in the
second semester. A detailed proposal for this program was prepared by
Professor Schiavo-Campo tins summer and has been presented to the Academic
Affairs Committee of College I. With the assistance of the Institute, the
Spanish Department of College I is now offering a course in Methods and Mate-
rial of Bilingual Education. The course is taught by Mrs. Carmen Necheles,
a special advisor to the Superintendent of the Boston Public Schools and a new
part-time faculty member in the Spanish Department.
The Institute, together with interested representatives from other parts of
the University, has begun to explore two other areas in which its capabilities
might be of use to University of Massachusetts/Boston students. First, there
have been several meetings to discuss and plan the evaluation of a few selected
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existing programs in the area of essential skills; to explore the feasibility
of a faculty seminar or discussions group focussing on teaching essential
skills; and to define what central resources or services are needed in this,
area. Second, the Institute, the Director of Pre-Freshman Programs, and
a representative of the Boston Public Schools have begun to draft a proposal
for a Transitional Studies Program that would enable a selected group of able
but educationally disadvantaged city high school students to prepare for
college and successfully begin their studies. Both of these possible programs
are in their earliest planning stages; their further development will depend
entirely on support from both faculty and administration and on the availability
of funds.
B. School and Agency Programs - In response to a new state law (Chapter 766)
which will take effect in September 1974, the Institute is this year organizing
a new program in special education. The new law encourages, among other
things, the increased integration of handicapped and exceptional children into
regular school programs. The Institute will be working with classroom teache:
administrators and parents to maximize the educational benefits available to
these children under the law.
The Institute's work in Boston's new open- space schools is focussed initially
jthis year on one school, the John Marshall in Dorchester; but last year's
work with members of the Department of Staff Development assigned to the
open- space schools is continuing, as are the bi-weekly meetings with the
principals of all open-space schools. If intensive work in the Marshall
School proves successful, the Institute plans to focus in the future on a
second school, then perhaps a third. There will be a continuing effort
throughout the year to share successful innovations at the Marshall with all
of the schools.
The Institute's program in bilingual education has already assisted die Boston
Department of Bilingual Education in running a two-day orientation workshop
for new bilingual teachers. Regular weekly training sessions for bilingual
and ESL teachers are in the process of being organized, and the Institute is
this year offering special training services to various groups within the De-
partment -- the community coordinators, the consulting teachers, and the
guidance counsellors.
In the field of secondary education , the Institute has begun discussions with
the Staff Development Department of the Boston Public Schools aimed at re-
defining and strengthening the role of the Department in fostering educational
change throughout the system. Last year's meetings with secondary school
principals (the IPSA group) will continue, and the Institute is, in addition,
planning to deal more directly tins year with the educational aspects of racial
integration in secondary schools.
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C. Short-Term Programs (Alternative Training Service) - The Institute is
continuing its work with parochial schools though in a reduced way for this
year only: University Counsel has informed us that while private foundation
funds may be used in such programs, state monies may not. Work in this
area this year will be largely in support of the Inter- community Consulting
Team, a new attempt on the part of four teaching orders in the Archdiocese
to supply supportive services to the thirty elementary schools for which
they are responsible.
Other short term programs, some in the planning stages, will probably be
developed with a Massachusetts Title III Bilingual Curriculum Development
Project, Boston's Community Schools, the Massachusetts Experimental
School System (CCED), and various Columbia Point agencies and groups.
In fact, in all school and agency programs, both long term and short term,
the Institute is actively considering ways in which it can be of service to the
areas of the city most affected by the University's move to its new campus
at Columbia Point. At the request of the Columbia Point Youth Center, the
Institute conducted two training programs for Center staff members last
year. This year, the Institute has met with the principal and faculty of the
McCormack School to explore possible joint programs there.
IV. The Institute' s Budget
This year (academic year 1973-74) is the last year in which the Institute can count on
substantial support from the Ford Foundation. The Institute was awarded its third
Ford grant in September, of which $245, 700 is for the current year, and $75, 000 for
support of the Alternative Training Service in 1974-75. In line with a planned shift
from foundation to University support, the University has committed approximately
$188, 000 to the Institute for 1973-74, and will be asked to commit approximately
$325,000 for 1974-75.
Out of this total annual budget of approximately $400, 000, $230, 000 is allocated to
staff (including secretarial) salaries, the remainder to programs. More than one
fourth of the total budget is channeled back into the University.
V. Evaluation
For the last three years, the Institute has contracted with an independent evaluation
firm (TDR Associates of Newton) for intensive evaluation of all its programs. Both
specific program evaluations and the annual TDR reports are available and will be
sent on request to interested trustees.
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UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
November 26, 1973; 2:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Acting Chairman Crowley,
President Wood; Trustees Apostola, Pumphret; Dr. Bloom-
berg, representing Commissioner Goldman; Treasurer Johnson
Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman, Vice
President Robinson, Counsel Searson
UM/Boston : Assistant Chancellor Rawn
UM/Worcester : Dean Soutter, Associate Dean Stockwell,
Messrs. Greig, Hamilton, Reno, Roth, Dr. Wheeler
Invited Guests : Messrs. Luebkeman and Wang of Campbell,
Aldrich and Nulty, Architects; Mr. Ramseth of Ellerbe
Associates, Inc., Architects; Messrs. Moyes and Scott of
Ritchie Associates, Inc., Architects
The meeting was called to order at 2:35 p.m. by Trustee
Crowley, who had been designated by Chairman Knowles to chair the
meeting in her absence.
At the request of Trustee Crowley, President Wood
reported on the progress being made on the three campuses of the
University. President Wood prefaced his remarks by informing the
Committee that for the second year in a row, there has been no
capital outlay for the University, but that wording changes have
been authorized that will allow for the equipment for the teaching
hospital at UM/Worcester and for the arts and sciences building
(080/2) at UM/Boston. He stated that if in the next session of the
Legislature no capital outlay is forthcoming, the University will
face serious problems.
With reference to UM/Amherst, President Wood informed the
Committee that the completion of the new power plant is delayed until
spring of 1974 and actual operation could be delayed further as a
result of the energy crisis. While use of the old power plant would
mean an annual saving of 3,600,000 gallons of fuel oil, this benefit
would be offset by an air pollution problem. The use of the new
plant will also require an exemption from the sewage ban. Completion
President ' s
Remarks
Progress —
UM/Amherst
4 2 80
B & G Comm.
11-26-73
UM/ Amherst —
Progress Report
COMMITTEE
UM/Boston —
Progress Report
UM/Worcester —
Progress Report
UM/Worcester —
UNIVERSITY OF MASSACHUSETTS
of the Fine Arts Center is expected in the spring or summer of 1974,
but because of a manufacturing backlog and negotiations with the
Bureau of Building Construction regarding funding, special lighting
and sound installation will not be completed until spring, 1975.
It will be necessary to obtain an exemption from the sewage ban in
order to occupy this building. The modular units are ready for
bidding of foundations, but are also delayed because of the sewage
ban.
At UM/Boston parking facilities in future buildings which
will house the gymnasium and College III are being discussed by
Chancellor Golino and Secretary of Transportation Altshuler's
Office. Considerations include design of parking facilities,
effect on mass transportation, and whether the proposed parking
spaces are excessive. President Wood said that the release of more
than $850,000 in change order funds will facilitate the opening
of the new campus.
President Wood reported that he had prepared a letter
for the Building Authority in the hope of implementing plans for
the parking garage at UM/Worcester. He stated that he and Dean
Soutter, along with others concerned, had met with the Department
of Transportation to discuss the problem of excessive vibration in
the boilers at the UM/Worcester power plant. He stated that as a
result of this meeting, both the Department of Transportation and
University personnel would suggest names of experts from whom the
Bureau of Building Construction could select a consultant to
evaluate this problem. The Board of Trustees will not be asked to
take further action on this matter until the boilers can be
guaranteed as safe.
President Wood reported that the move into the new
Medical School facility is in progress and that there will be an
accreditation visit next month by the Liaison Committee on Medical
Education of the American Medical Association.
President Wood endorsed Dean Soutter' s request for a
special meeting of the Board of Trustees in the near future, at
which time a full briefing on the status of the Medical School
would be given by senior members of the Medical School faculty and
staff.
At the conclusion of President Wood's remarks and in
response to questions which had been raised regarding the teaching
hospital, Trustee Crowley asked Dean Soutter to review for the
Committee the development of the design and planning of the
hospital.
Dean Soutter informed the Committee that Ritchie
Teaching Hospital Associates had been appointed as architects for the hospital and
Development
that Ellerbe Associates had been appointed as architectural con-
sultants because of their extensive experience in the building of
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medical schools and university hospitals. He said that Mr. James
Hamilton, recognized as one of the foremost consultants in the
field of hospital administration, had been hired by the University
as a consultant on all plans and that, in addition, consultants had
been called in on each of the specialized areas. Dean Soutter then
asked Mr. Hamilton to review for the Committee the provisions for
expansion of the hospital facilities to meet anticipated future
needs and to indicate the amount of flexibility in use provided for
in the planning of the hospital.
Mr. Hamilton observed that, as a teaching hospital and a
medical school, an institution should be in advance of current
practice and capable of flexibility. In the specific case of UM/
Worcester, the facility will serve as a referral hospital, handling
difficult cases, and emphasizing outpatient rather than inpatient
services. At the same time, the hospital has been planned so that,
should the need arise, its capabilities can be quickly expanded.
Mr. Hamilton explained that the construction of the hospital is such
that it can be expanded both horizontally and vertically without
necessitating major rebuilding. This has been accomplished by the
type of interior wall construction as well as by the location of
electrical and other conduits on outside walls.
Mr. Stockwell reviewed plans for handling traffic coming
into the hospital, indicating where parking facilities would be
located for patients, visitors, faculty and students, as well as
traffic provisions for the various hospital services. In each case,
the parking facilities are located close to the area to be visited.
Dr. Wheeler next explained the design of the various
facilities in the hospital and how traffic would be controlled to
these areas. He indicated that services were located so as to
provide the most efficient use of time, equipment, and space. He
explained how the spread of infection would be controlled and how
the flow of personnel would be monitored.
Mr. Ramseth of Ellerbe Associates next reviewed vertical
transportation facilities. He stated that separate service would
be provided for visitors and hospital functions and that where
practicable, dumbwaiters and pneumatic tubes would be used to handle
materials so as to provide the most economical and efficient use of
the larger vertical transportation services. Provisions have been
made for the future installation of additional elevators and for
extension of the rise of the present elevators.
Trustee Crowley asked if the criticism that the hospital
was not sufficiently provided with vertical transportation at the
present time was justified, and Mr. Moyes of Ritchie Associates
replied that this was not the case. President Wood asked for a set
of up-to-date plans, which Mr. Stockwell said he would provide.
4231
B & G Comm.
11-26-73
UM/Worcester--
Teaching
Hospital
Development
Expansion and
Flexibility
Traffic
Handling
Arrangement of
Hospital
Services
Vertical Trans-
portation
Facilities
4232
B & G Comm.
11-26-73
Vertical Trans-
portation
Facilities
COMMITTEE
Design of
Courtyard
(Doc. T74-046)
Interior
Elevations and
Furnishings for
Meditation Room
UM/Worc ester —
Rental of the
Building Known
as the Shaw
Building
UNIVERSITY OF MASSACHUSETTS
In response to a question by Vice President Edelman
concerning family practice facilities, Mr. Stockwell replied that
family practice will be handled by City Hospital and that only
patients with specialized problems will be treated at the teaching
hospital. Mr. Edelman expressed concern that family practice
patients would be treated in areas shared with other services and
that no permanent space was provided for this service.
The hospital will have a capacity of 75,000 outpatients
per year. Twenty percent of the 400 beds will be in intensive
care units.
Turning to the problem of the design of the large
interior courtyard, Mr. Wang of Campbell, Aldrich and Nulty showed
the Committee a rendering of the modified design, entitled TOMS
Courtyard (Doc. T74-046) , which includes provisions for plantings
and other relief from the concrete. After brief discussion, it
was moved, seconded and
VOTED : To recommend that the Board of Trustees accept
the recommendation of Dean Soutter of a revised
design for the large interior courtyard between
the Basic and Clinical Science Building and the
Teaching Hospital as prepared by Campbell,
Aldrich and Nulty and presented to the Committee
on Buildings and Grounds on November 26, 1973.
After further brief discussion of the interior design
for the hospital, it was moved, seconded and
VOTED : To recommend that the Board of Trustees request
that the Bureau of Building Construction award
the contract for loose furnishings and graphics
in the Teaching Hospital to a firm with the
highest possible qualifications in the field of
interior design, and to include in that contract
furnishings for the Meditation Room.
It was then moved, seconded and
VOTED : To recommend to the Board of Trustees that the
Treasurer of the University, Kenneth W. Johnson,
be authorized to sign lease agreements with the
American National Red Cross and the City of
Worcester for the use of its Department of Public
Health for the rental of the Medical School
building in Worcester known as the Shaw Building
after concluding negotiations on heating costs,
upon terms and rental rates as presented to this
meeting.
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Mr. William Rawn, Assistant Chancellor, UM/Boston, then
called the attention of the Committee to the proposed UMass/Boston
Motor Vehicle Rules, Regulations, and Traffic Signs (Doc. T74-045) ,
and asked that the Committee authorize the rules and regulations in
principle, subject to any changes suggested by legal counsel and
that the Committee recommend the amended Vote to the Board of Trustees
at its December meeting.
4233
B & G Comm.
11-26-73
UM/Boston —
Parking Rules
and Regulations
(Doc. T74-045)
On motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
approve the rules and regulations pertaining to
the use of motor vehicles on the UM/Boston campus,
the interior and exterior signs, and the location
of the toll booths as detailed in Document T74-
045 and attached drawings, as modified by legal
counsel.
Mr. Rawn informed the Committee that after discussion with
Mr. Joseph Healey, Chairman of the Board of Trustees, Mr. Robert
Gordon, Chairman of the Finance Committee, and President Wood, the
contract for the shuttle bus service, UM/Boston, was awarded to
the Hudson Bus Company, the second low bidder, because the low
bidder, Adams Bus Company, had been unable to obtain a performance
bond which was a condition of the contract. Mr. Rawn also informed
the Committee that planning is underway on the bus terminal site.
The meeting adjourned at 4:20 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4 2 34
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
MINUTES OF SPECIAL MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
December 5, 1973; 11:00 a.m.
Administration Building, Columbia Point Campus
University of Massachusetts at Boston
I
PRESENT: Trustees and Trustee Staff : Chairman Troy, Trustees
Abrams, Apostola, Boyd en, Cagle, Chandler, Croce,
Crowley, Knowles, Robertson, Shaler, Shearer, Snowden,
Sullivan, Weldon, Dr. Bloomberg, representing Trustee
Goldman; Mr. Callahan, representing Trustee Anrig;
Treasurer Johnson, Secretary Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman,
Mr. Kaplan, Dr. Keith
UM/Amherst : Vice Chancellor Campion, Vice Chancellor
Gage, Professor Shapiro, Professor Young
UM/Boston : Chancellor Golino
UM/Worcester : Dean Soutter, Dr. Saunders
Others: Dr. Lynton
The meeting was called to order at 11:10 a.m. by Chairman
Troy,
UM/Boston —
Master of Arts
Program in
History
(Doc. T74-048)
At the Chairman's request, Chancellor Golino presented
the proposed Master of Arts Program in History, UM/Boston (Doc.
T74-048) . He stated that the proposal had been developed and
reviewed on campus prior to his arrival in July, and that since
that time he had conducted his own review, as a result of which he
was able to report his enthusiastic endorsement. The Chancellor
noted the limitations in scope and size of the proposed program,
and stated his opinion that the program was "a realistic one."
Trustee Boyden stated his understanding that there was a
general two-year moratorium on new graduate programs, but that the
development of the Master of Arts in History had been begun
earlier, and did not come under the provisions of the moratorium.
Chairman Troy and Chancellor Golino stated that Trustee Boyden 's
understanding was correct. After further discussion it was moved,
seconded and
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VOTED : To recommend that the Board of Trustees approve
the adoption of a Master of Arts Program in
History, University of Massachusetts at Boston,
as contained in Document T74-048.
Chairman Troy turned to the discussion of Procedures and
Practices of Faculty Recruitment and Student Admissions, UM/Worcester
(Doc. T74-041; and Appendix to Minutes of the meeting of the Com-
mittee on Faculty and Educational Policy, November 20, 1973) . The
Chairman recalled for the Committee its discussion of November 20,
which focused on recruitment and admission of minority groups; and
the Committee's request that President Wood prepare a summary state-
ment of the University's stance and a proposed Vote to be considered
and acted upon by the Committee, which had been distributed to
Committee members as the Appendix to the Minutes of that meeting.
Dean Soutter reported that the Executive Committee of
the Faculty had discussed the issue of minority admissions prior to
making the recommendations submitted to the President, and had felt
that no specific proposed percentage of minority students should be
made part of the Trustees' statement of policy, so that the Medical
School "would not be limited by a percentage." The Dean stated that
he was, therefore, requesting that reference to a "target of ten
percent minority students for fall 1974" be deleted from the pro-
posed Vote prior to action by the Committee.
Trustee Croce commented that he was "entirely in favor
of the philosophy behind affirmative action for the Medical School."
He expressed his doubt, however, concerning the efficacy by them-
selves of enrichment programs for educationally deprived students
already enrolled in graduate and professional schools. Trustee
Croce suggested as an overall long-term approach the establishment
of a program directed from the President's Office and staffed
principally by faculty from the Medical School but including also
faculty and staff from UM/Amherst and UM/Boston, which would have
as its stated purpose the guidance and evaluation of interested
minority group freshmen in undergraduate colleges who are beginning
preparation for medical education. He stated that he saw such a
program operating supplementary to the efforts that would be begun
as a result of Trustee action on the proposed Vote.
Trustee Abrams stated that he and Trustee Croce were in
agreement, as physicians, on the need for early identification and
encouragement of minority applicants to the Medical School and
noted that in June, 1972, the Trustees had voted to direct the
Medical School to initiate such a program. He stated that the
results of any such effort would not be seen for a period of time,
however, and that as a result of the federal HEW inquiry the
immediate task is to take strong steps toward increasing the level
of minority applicants and admissions.
4235
F & EP Comm,
12-5-73
UM/Boston —
Master of Arts
Program in
History
(Doc. T74-048)
UM/Worcester —
Procedures and
Practices of
Faculty Recruit-
ment and Student
Admissions
(Doc. T74-041)
4236
F & EP Comm.
12-5-73
UM/Worcester —
Procedures and
Practices of
Faculty COMM,TTEE
Recruitment and
Student
Admissions
(Doc. T74-041)
UNIVERSITY OF MASSACHUSETTS
Two articles from the New England Journal of Medicine
discussing medical education for minority groups were distributed
by Trustee Abrams, who noted that in the experience of other
medical schools, some of the traditional methods of predicting
success in medical school are not, in fact, as valid as they were
once thought to be. He also stated that part of the mandate of a
state university is to pioneer in making education more generally
available.
Dr. Bloomberg, substituting for Trustee Goldman, discussed
certain negative results of firm quota systems, and asked that the
target of ten percent minority students stated in the proposed
Vote be amended to read "no less than ten percent minority
students."
Trustee Snowden recalled her early concern regarding the
need to increase representation from minority groups at the Univer-
sity. She expressed her feeling that any discussion of lowering
standards for admission carried with it an unnecessary negative
connotation, and suggested that a more productive line of inquiry
and discussion would be to talk in terms of "changing standards to
be more inclusive." Trustee Snowden agreed that in the long run a
program of early intervention for potential medical school appli-
cants was necessary, but that to take only the long-range view
would mean that students now preparing to apply would be seen as
expendable. She also stated that the decision by a qualified
minority candidate not to apply at UM/Worcester would be largely
determined by the relative absence of black and other minority
faculty and students already there.
Trustee Shaler endorsed Dr. Bloomberg's proposed amend-
ment of the President's statement and proposed Vote to reflect a
minimum of ten percent minority students, and Trustee Boyden also
expressed his concern about setting a definite target. Trustee
Robertson stated that a specified target was a legal requirement in
establishing affirmative action guidelines, but that they should be
set based on realistic expectations of what can be achieved. He
also stated that a target, once established, need not necessarily
be fully reached; but that if it is not, it must be demonstrated
why it was not, and that through an effective outreach program, an
effort is being made in good faith to reach the target. Therefore,
he said, a specific target should not be a reason for particular
concern provided that it is realistically determined.
Dr. Bloomberg stated that unnecessary confusion can
result from confounding a quota with a target; that the language
of the proposed Vote specified a target, which he understood to be
an aim or goal; and that he favored the proposed action for that
reason.
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In reacting to the discussion, Trustee Cagle stated that
he was particularly concerned with the need for the Medical School
to recruit more actively from among the available qualified minority
students, and noted that enrichment programs usually benefit other
students in addition to those for whom they are specifically
designed.
Citing the proposed ten percent target for the next
entering class, Trustee Boyden inquired whether the Medical School
would experience difficulty in reaching the goal by that date.
Dean Soutter responded that it was the feeling of the faculty that
it would be difficult, and that "a realistic quota for us would be
four percent." He added that the Medical School might, at best,
reach the national average of six to seven percent, and questioned
whether the Trustees wished to set a goal that could not be
achieved. As a part of his discussion, the Dean suggested the
possibility of increasing the 1974 entering class by the targeted
number of minority students. This comment resulted in negative as
well as favorable reactions by Committee members, and Chairman Troy
indicated that such a possibility was a separate matter which might
be considered at another meeting, but which would not affect the
targeted percentage figure itself. Trustee Robertson stated that in
light of the present situation where there are no minority students
he would prefer to see the target set at a reasonably high level
so as to maximize recruiting efforts.
Trustee Croce inquired whether the University would be
open to legal action if it set a target that was not reached, or
if the goal were exceeded. Vice President Edelman cited Trustee
Robertson's earlier remarks bearing on that question, and stated
that the law uses the terms "goals" and "targets" rather than
"quotas" because they represent levels to strive toward, and that
a "good faith demonstration" why the target was not met will be
accepted if indeed the goal is not met. Similarly, he stated,
since a target is a desired minimum, but not a maximum, rather than
a quota, the issue of "reverse discrimination" would arise only
if an applicant who was not at all qualified were to be accepted.
Returning to some of the philosophical assumptions under-
lying the broad issue at hand, Trustee Snowden questioned "whether
from an educational point of view, a student body that is not
inclusive is one that is deprived." There is, she stated, "the
educational experience of sharing, the experience of learning with
all kinds of people" that is particularly important.
Chairman Troy noted that while the President's statement
and proposed Vote addressed admissions, affirmative action to
recruit minority faculty "certainly is implied," and that further
committee discussion would be devoted to that issue as necessary.
4237
F & EP Comm,
12-5-73
UM/Worcester —
Procedures and
Practices of
Faculty Recruit-
ment and Student
Admissions
(Doc. T74-041)
4 2 38
F & EP Coiran,
12-5-73
UM/Wo re ester —
Procedures and
Practices of
Faculty 00 *"" 11 "™^
Recruitment and
Student
Admissions
(Doc. T74-041)
UNIVERSITY OF MASSACHUSETTS
Upon motion made and seconded the following statement of
President Wood was adopted as a statement of the Committee on
Faculty and Educational Policy:
"The Faculty and Educational Policy Committee on
November 20 began a review of the procedures and practices
used by the Medical School in the recruitment of its faculty
and the admission of its students. Dean Saunders and Dr.
Clark were there to brief committee members. Given the
absence of Dean Soutter and Trustees Abrams and Croce,
additional reports reflecting the views of the senior faculty
of the School and the Dean will be given at a later date.
"On the basis of the discussion at that meeting, however,
and at the request of the Medical School, it is clear that
the Trustees need to give explicit support to the development
of admission procedures and instructional programs which
acknowledge that present nationally standardized examinations
and grades do not adequately reflect the innate abilities of
applicants deprived, by reason of minority status, poverty,
or other circumstances, of adequate educational preparation
for professional careers. As a consequence, potential
physicians of competence and dedication are not identified
and the quality of the educational enterprise is impaired.
"The Dean and the faculty of the Medical School believe
that special efforts must be taken to redress this inequitable
pattern. The Committee's discussion on November 20 indicated
that it shares this belief and that it accepts the School's
recommendation that more sensitive and varied measures of
evaluation be established in admissions procedures. The Com-
mittee's discussion further indicated that it endorses a
program of special academic, financial and advisory support
services for those students in need of it, and that it would
encourage the Medical School to work with the Amherst and
Boston campuses and the Worcester Consortium in developing
such a program.
"In the context of these standards of performance and
supplementary activity, I would suggest that the Committee
specifically endorse the School's target that a minimum of
10 percent of its entering class of 1974 be minority students
and that continuing and sustained efforts be made thereafter
to ensure that groups underrepresented in the physician
population of the Commonwealth — whether by reason of previous
discrimination or poverty — have a full opportunity to become
physicians .
"Finally, I judge that the Committee believes that these
actions taken together will enhance the professional quality
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and distinction of the Medical School. As with our other
campuses, there is no conflict in the goal of a public
university to take every opportunity to expand access and
its aim to be second to none in academic quality."
and it was
VOTED :
To adopt the statement of President Wood as a
statement of the Committee, and to recommend
to the Board of Trustees that it adopt the
statement as well and that it endorse and sup-
port the Medical School's proposed policy of
special academic programs for qualified but
underprepared students and its target of a
minimum of ten percent minority students for
fall 1974.
There being no further business to come before the
Committee, the meeting adjourned at 12:05 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4 2 39
F & EP Comm,
12-5-73
UM/ Wore ester —
Procedures and
Practices of
Faculty Recruit-
ment and Student
Admissions
(Doc. T74-041)
4 2 40
COMMITTEE
UM/Amherst —
Amendment of
Trustee Vote on
Graduate Student
Tax
(Doc. T74-042)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF SPECIAL MEETING OF TRUSTEE COMMITTEE ON FINANCE
December 5, 1973; 11:45 a.m.
Administration Building, Columbia Point Campus
University of Massachusetts at Boston
PRESENT: Trustees and Trustee Staff : Chairman Gordon, Trustees
Apostola, Carlson, Crowley, Knowles, Rowland; Treasurer
Johnson, Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
UM/Amherst : Vice Chancellor Campion, Vice Chancellor
Gage
The Special Meeting was called to order by Chairman
Gordon at 11:45 a.m.
Vice Chancellor Gage presented the proposed Amendment of
Trustee Vote on Graduate Student Tax, UM/Amherst (Doc. T74-042) .
He noted that a $1.00 per semester increase in the Tax had been
approved by the Graduate Student Senate last spring, but that his
office had not been notified in time for the increase to be
reflected in billing for the current semester. Therefore, approval
of a $4.00 rate for the spring 1974 semester and $3.00 thereafter
was being requested. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees, acting at
the request of the Graduate Student Senate, amend
its Vote of December 21, 1970, relative to the
establishment of a Graduate Student Tax, as follows:
a. The Graduate Student Tax, University of
Massachusetts at Amherst, previously
authorized at $2.00 per student per
semester, shall be set at $3.00 per stu-
dent per semester, effective September 1,
1973. Said tax shall be levied only
on full-time graduate students.
b. To effect the retroactive provision of the
amended Tax, the Graduate Student Tax,
University of Massachusetts at Amherst,
shall be set at $4.00 per student for the
second semester of the 1973-74 academic
year only, and thereafter the $3.00 rate
shall be in effect. Said tax shall be
levied only on full-time graduate students.
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/References
Minutes of the Board of Trustees
Meeting, December 21, 1970, p. 2./
Chairman Gordon next turned to the proposed Amendment of
Trustee Vote on Dormitory Telephone Service Fee, UM/ Amherst (Doc.
T74-043) , which was discussed by Vice Chancellor Campion. He
stated that the anticipated 32 percent increase by N. E. Telephone
on which the May 2, 1973, Trustee budget action had been based had
been reduced to 15 percent by the Department of Public Utilities.
Since the cash flow situation of the Residence Hall Telephone Trust
Fund did not require imposition of the previously voted $1.00
increase to meet the smaller 15 percent rate increase, the proposal
was to reduce the Fee from $20.00 to $19.00. It was accordingly
moved, seconded and
VOTED :
To recommend that the Board of Trustees amend its
Vote of May 2, 1973, relative to the establishment
of a Dormitory Telephone Service Fee, as follows:
Effective January 1, 1974, the Dormitory
Telephone Service Fee, previously authorized
at $20.00 per student per semester, is hereby
set at $19.00 per student per semester, or
$1.20 per week for periods less than one
semester, for room telephone service in dormi-
tories now serviced by the Amherst dormitory
centrex telephone system.
/References
Trustee Document T73-158, p. ix;
Minutes of Board of Trustees Meeting,
May 2, 1973, p. 4/
The Chairman then asked Vice Chancellor Gage to present
the proposed Amendment of Trustee Vote on Stockbridge Student Tax ,
UM/ Amherst (Doc. T74-047) . Dr. Gage reported that the proposed
$6.00 increase in the Tax had been requested by the Stockbridge
Student Senate to subsidize the Stockbridge School Directory and to
pay for additional Senate clerical assistance. Upon motion made
and seconded, it was
VOTED : To recommend that the Board of Trustees amend its
Vote of June 6, 1973, relative to the establishment
of a Stockbridge Senate Tax, as follows:
Effective January 1, 1974, the Stockbridge
Senate Tax item of the Stockbridge Student
Activities Fee, previously authorized at
$35.00 for the 1973-74 academic year ($17.50
per semester) is hereby set at $23.50 for the
4241
Finance Comm,
12-5-73
UM/Amherst —
Amendment of
Trustee Vote on
Graduate Student
Tax
(Doc. T74-042)
UM/Amherst —
Amendment of
Trustee Vote on
Dormitory
Telephone
Service Fee
(Doc. T74-043)
*
UM/Amherst —
Amendment of
Trustee Vote on
Stockbridge
Student Tax
(Doc. T74-047)
4 2 42
Finance Comm.
12-5-73
UM/ Amherst —
Amendment of
Trustee Vote on
Stockbridge
nj _ , COMMITTEE
Student
Tax
(Doc. T74-047)
UNIVERSITY OF MASSACHUSETTS
second semester of the 1973-74 academic
year. Said Tax shall be levied on full-
time students of the Stockbridge School
of Agriculture.
/References: Minutes of Board of_ Trustees Meeting,
June 6, 197 3, p. 8/
There being no further business to come before the
Committee, the Special Meeting adjourned at 12 noon.
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Franklin Patterson
Secretary to the Board of Trustees
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MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
December 19, 1973; 9:30 a.m.
Office of the President
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Crowley, Knowles, Pumphret, Rowland, Troy;
Mr. Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman, Vice
President Lynton, Counsel Searson, Assistant Counsel
O'Leary; Mr. Kaplan
UM/ Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino
UM/Worcester : Dean Soutter
The meeting was called to order at 9:35 a.m. by Chairman
Healey,
By consent of its members, the Committee then went into
executive session for consideration of several matters. At
10:30 a.m., the Committee came out of executive session and was
joined by the administrators and staff noted above.
At Chairman Healey' s request, President Wood invited the
campus chief executives to report. For UM/ Amherst, Chancellor
Bromery reported that, after long study of the matter, he has
undertaken to review with Vice Chancellor Campion possibilities for
redefinition of his present -position or reassignment to other
responsibilities .
Reporting for UM/Boston, Chancellor Golino summarized for
the Committee factors leading to the resignation of Mrs. Dorothy
Marshall from the position of Vice Chancellor and Provost, with
request to return to teaching. Chancellor Golino indicated that
change in Mrs. Marshall's assignment would be effective January 3,
1974, and that, after due consideration and consultation, he had
chosen Dr. Robert Spaethling to serve as Acting Vice Chancellor for
Academic Affairs and Provost. President Wood then reviewed with
the Committee the procedure followed in consideration of Mr.
LeVester Tubbs for the position of Vice Chancellor for Student
4 2 43
UM/Amherst —
Chancellor' s
Remarks
UM/Boston —
Chancellor' s
Remarks
4 2 44
Exec. Comm.
12-19-73
UM/Boston —
Chancellor ' s
Remarks
COMMITTEE
UM/Worc ester —
Dean's Remarks
Mayor's Study
Group on the
Columbia Point
Peninsula
UNIVERSITY OF MASSACHUSETTS
Affairs at UM/Boston, spoke of the excellent impression Mr. Tubbs
had made on those who had met and talked with him, and indicated
that concurrence with this appointment, in his judgment, was well-
advised. At the same time, President Wood commented on the need
for clarification of the procedural definition of the term "con-
currence," and said that he expected further appointments-processing
at the level requiring concurrence to be handled in the future
under clearer guidelines than had previously obtained. Trustee
Troy queried Chancellor Golino concerning the allocation of
admissions responsibility to the Office of Student Affairs, and
emphasized that admissions is of basic concern to academic faculty
and to the Trustee Committee on Faculty and Educational Policy.
In the discussion that followed, it was agreed that this matter
would be discussed at the February meeting of the Trustee Committee
on Faculty and Educational Policy, with Vice President Lynton
present .
Dean Soutter then reported on the status of UM/Worcester
and, in particular, on his view of plans for the informal session
of the Board of Trustees to be held at the Medical School on
January 8, 1974. Dean Soutter began by briefly reporting recent
boiler trouble on the campus, and by indicating that the recent
three-day accreditation team visit to the Medical School had
resulted in full accreditation of the School. Dean Soutter then
summarized his views about proper procedure for the informal
January 8 Board session, saying that he expected that there would
be a series of informal presentations by faculty and administrators
with regard to the objectives and program of the Medical School,
the organization and financial operation of the Teaching Hospital,
the way in which medical care will be provided, the relationships
between the Medical School-Teaching Hospital and other hospitals in
the Worcester area, the nature of a medical practice plan including
compensation possibilities, and other matters. Dean Soutter said
that he expected that discussions would go along with presenta-
tions, that the presentations would not involve the reading of
formal papers, and that he would plan to have the whole meeting
tape recorded, with the results transcribed and later printed.
President Wood indicated that he would have further consultations
with Dean Soutter with regard to the nature of the January 8 pro-
gram, and that its final organization would be communicated to the
full Board thereafter. Trustee Knowles asked why a crematorium
was planned for the Worcester installation; Dean Soutter in reply
reviewed the reasons for constructing this facility and for
seeking legislation to permit its operation.
President Wood then reviewed briefly progress made by the
Mayor's Columbia Point Peninsula Study Group. He said that the
Study Group would publish a statement about its views concerning
Peninsula development on January 7, 1974. President Wood commented
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4 2 45
Exec. Comm.
12-19-73
I
that, while it appears to him the report of the Study Group will Mayor's Study
present important possibilities for the Peninsula, the basic issue Group on the
that remains unresolved is how to get development started and moved Columbia Point
forward. He spoke also of two subissues. He said that the first Peninsula
of these concerned what the Boston campus can best do in the short
run in cooperation with the surrounding community, and that the
second subissue has to do with long-run contributions the University
may be able to make to the whole process of development; in this
connection, President Wood said that the Office of the President
would carry principal responsibility.
Counsel Searson, at President Wood's request, then raised
questions about needed changes in rules and regulations of the
University with regard to in-state and out-of-state tuition levels
as these may be affected by recent legislation and court decisions.
In particular, Counsel Searson referred to State legislation
reducing the age of majority from 21 years to 18, judicial decisions
concerning conditions for the establishment of residence, and related
actions. All of these, he said, would have immediate effect on the
University and require alteration of current rules and regulations.
Chairman Healey agreed that it would be necessary for the Board of
Trustees to take action on these matters at an early date, but said
that recent legislation and court decisions raised a complex series
of questions which should not be answered hastily. Instead, Chairmar
Healey and the Committee agreed that Counsel Searson should be asked
to complete a thorough study of needed changes and prepare a
specification of them to be presented as a proposal to the Executive
Committee at a special meeting of that body to be held at UM/
Worcester on January 8, 1974, at a time which would not be in con-
flict with the informal session of the whole Board scheduled for
that date and location.
President Wood reviewed briefly with the Committee his
meeting the day before with presidents of the State and Community
colleges and representatives of the Board of Higher Education.
After further brief discussion, there being no further
business to come before the Executive Committee, the meeting was
adjourned at 11:30 a.m.
Need for Change;
in Rules and
Regulations on
Tuition,
Residence and
Related Matters
Franklin Patterson
Secretary to the Board of Trustees
4 2 46
COMMITTEE
UM/Worcester —
Minority
Admissions
UNIVERSITY OF MASSACHUSETTS
MINUTES OF TRUSTEE COMMITTEE ON STUDENT AFFAIRS
January 14, 1974; 12:30 p.m.
Campus Center, University of Massachusetts
Amherst, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Shaler, Trustees
Apostola, Boyden, Haigis; Mr. Whit taker
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Dr. Keith
UM/Amherst : Vice Chancellors Gage and Gluckstern, Mr.
West, Ms. Green, Ms. Hardy, Ms. Hopkins, Ms. Lenn
UM/Boston : Chancellor Golino
UM/Worcester: Dean Soutter
The meeting was called to order at 12:30 p.m. by Chairman
Shaler, who summarized several key points of the Carnegie Commission
report, The Purposes and Performances of Higher Education in the
United States , sent to all Trustees by Secretary Patterson.
Dean Soutter and Dr. Saunders reported that 1,020 appli-
cations, of which 30 are from racial minority backgrounds, have
been received by UM/Worcester for 64 places in the next class. Of
the 30 applicants from racial minority backgrounds, 15 have been
interviewed; the total number of all applicants interviewed at this
point is 90. The Medical School has sent out 50 acceptances,
including three for racial minority applicants. Dr. Saunders said
that three minority students who withdrew their applications in
previous years had excellent academic backgrounds, but chose to
select long-established medical schools like Johns Hopkins instead
of UM/Worcester.
Dean Soutter explained that although the admission inter-
view is a required part of the application process, no student is
admitted without a strong academic record. If an applicant is
qualified but needs additional academic preparation, courses can
be taken at Harvard or at UM/Amherst during the summer. Plans are
being made at UM/Worcester to increase the professional admissions
staff to recruit more minority students next fall. In recruiting
these students, more emphasis will be placed on working with
student counselors so more minority students will be encouraged
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to enter the medical profession. Twenty-five percent of the
current UM/Worcester enrollment are women compared to a medical
school national average of approximately 18 percent.
Dr. Gage reported that the Student Undergraduate and
Graduate Senate and the Faculty Senate at UM/Amherst have approved
the proposed Alcoholic Beverage Policy. The Professional Associa-
tion at that campus raised editorial questions about the policy
draft which are now being worked out. Dr. Gage hopes to present
the final draft of the policy statement to the Committee on Student
Affairs in February so it can be put before the Board of Trustees
in March.
Chancellor Golino circulated a status report on admissions
and pre-college programs at UM/Boston. He expressed concern over
the lack of a formal admissions policy at UM/Boston, saying that
admissions is one of the most serious issues on the campus. A Sub-
committee on Admissions is dealing with this question of overall
campus policy. Chancellor Golino expressed his hope that a final
report on admissions policy prepared by the Subcommittee will lead
to a definite and basic policy for the campus to follow next year.
Four pre-college programs of UM/Boston were discussed and
Chancellor Golino spoke of the need for more financial support in
this area. The Boston campus, in his view, needs to provide more
money for these programs if they are going to be effective. The
Pre-Freshman Committee will submit its recommendations to the
UM/Boston New Directions Committee this spring so that all areas
of the pre-college question may be combined into one package.
Dr. Gage reported on the status of the tuition waiver
program for dormitory counselors at UM/Amherst describing it as a
successful program. The two-year trial program earlier approved
by the Board of Trustees (Doc. T72-175) has provided the base for
only an incomplete evaluation of counselor effectiveness. A pre-
liminary evaluation report has been prepared by counselors in the
Southwest Residential Area, and an additional report will be avail-
able from the Central Residential Area next month. Dr. Gage
advocated a one-year extension of the tuition waiver program to
permit a full review of counseling programs and their effectiveness.
A request for a one-year extension will be made in the near future.
Dr. Gage reported that Associate Dean of Admissions Doolan
has completed the first draft of his individual study project on
admissions directions at UM/Amherst. Mr. Doolan has been on leave
for one semester to undertake the study of current trends in this
area. The campus Admissions Office is evaluating its recruitment
policy and Vice Chancellors Gage and Gluckstern and their staffs
4247
— • »
Student Affairs
Comm.
1-14-74
UM/Worcester —
Minority
Admissions
UM/Amherst —
Alcoholic
Beverage Policy
UM/Boston —
Pre-Freshman
Committee and
Subcommittee on
Admissions
UM/Amherst —
Tuition Waivers
UM/Amherst—
Admission
Review
4 2 48
Student Affairs
Comm.
1-14-74
UNIVERSITY OF MASSACHUSETTS
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are working together on an overall evaluation of campus policy.
Much of this work is only recently underway and final recommenda-
tions will not be available until next fall.
The meeting was adjourned at 3:45 p.m.
Franklin Patterson
Secretary to the Board of Trustees
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MINUTES OF MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
January 15, 1974; 1:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT:
Trustees and Trustee Staff : Chairman Troy, President
Wood; Trustees Apostola, Boyden, and Shearer; Mr.
Callahan, representing Commissioner Anrig; Secretary
Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Mr.
Kaplan, Dr. Keith, Father Walsh
UM/Amherst : Vice Chancellor and Provost Gluckstern,
Associate Provost Woodbury, Dean Allen, Professor Hunt,
Professor Knauf, Professor Young
UM/Boston: Chancellor Golino
The meeting was called to order by Chairman Troy at
1:00 p.m.
Vice Chancellor Gluckstern presented the Designation of
Professor Charles Page as Robert M. Maclver Professor of Sociology,
I
UM/Amherst (Doc. T74-057) , and briefly reviewed the professional
career and credentials of Professor Page. Chairman Troy and Presi-
dent Wood remarked upon their own highly positive impressions of
Professor Page. It was accordingly moved, seconded and
VOTED : To recommend to the Board of Trustees that Pro-
fessor Charles H. Page, University of Massachu-
setts at Amherst, be designated as the Robert M.
Maclver Professor of Sociology.
The proposed Tenure Recommendation for Professor Virginia
A. Beal, UM/Amherst (Doc. T74-055) , was introduced by Vice Chan-
cellor Gluckstern. In reviewing Professor Beal's academic achieve-
ments, Dr. Gluckstern noted that she had joined the faculty in
February, 1970, and that the February starting date accounts for the
irregular timing of the tenure recommendation coming to the Board
4 2 49
UM/Amherst —
Designation of
Prof. Page as
Robert M. Mac-
lver Prof, of
Sociology
(Doc. T74-057)
UM/Amherst —
Tenure Recom-
mendation for
Prof. Beal
(Doc. T74-055)
4 2 50
F & EP Comm.
1-15-74
UM/Amherst —
Tenure Recom-
mendation for
Prof. Beal
COMMITTEE
(Doc. T74-055)
UNIVERSITY OF MASSACHUSETTS
of Trustees. In endorsing this recommendation as consistent with
the long-range plan to strengthen the field of nutrition at UM/
Amherst, Vice President Lynton noted that the relatively high pro-
portion of tenured faculty in the Department of Food Science and
Nutrition (16 of 20 faculty members) would require special
attention in future tenure recommendations, new appointments, and
reappointments. It was then moved, seconded and
VOTED :. To recommend to the Board of Trustees that they
approve the award of tenure to Associate
Professor Virginia A. Beal, University of
Massachusetts at Amherst, effective February 1,
1975.
UM/Amherst —
Tenure Recom-
mendation for
Prof. Shipley
(Doc. T74-056)
In presenting the Tenure Recommendation for Professor
Neal R. Shipley, UM/Amherst (Doc. T74-056) , Vice Chancellor
Gluckstern remarked that the recommendation had been unanimously
endorsed by the Department of History. Vice President Lynton
noted that Professor Shipley is generally regarded as an outstand-
ing teacher, and that someone in his academic specialty is
essential for the Department of History. After further brief dis-
cussion it was moved, seconded and
UM/Amherst —
Report on
Academic Pro-
grams in
Residence Areas
(Doc. T74-051)
VOTED : To recommend to the Board of Trustees that they
approve the award of tenure to Assistant Professor
Neal R. Shipley, University of Massachusetts at
Amherst, effective February 1, 1975.
The Report on Academic Programs in Residence Areas, UM /
Amherst (Doc. T74-051) , was discussed by Associate Provost
Woodbury. In presenting the rationale for the programs, he cited
some of the undesirable living characteristics of high-density
dormitory areas generally, and the Southwest complex on the Amherst
campus especially — where approximately half of the residential
students are housed. The residence programs are, he said, one
attempt to make the educational resources of the campus a more
closely integrated part of everyday living patterns. This is done
by offering in the residence areas some section meetings of regular
academic courses, and other credit and non-credit courses and
colloquia, some of which are initiated and taught by undergraduate
or graduate students. Dr. Woodbury described the review of pro-
posed courses and the course monitoring and evaluation that takes
place, and emphasized the on-going review of the entire range of
courses and programs by the UM/Amherst Faculty Senate.
The ensuing discussion, during which Vice Chancellor
Gluckstern, Dr. Woodbury, and Professor John Hunt, Master of South-
west Residential College, responded to questions, noted that up to
20 percent of the faculty are from time-to-time involved in
residential programs, the courses represent 2.8 percent of the
total course offerings on the campus, and that students are limited
to a maximum of two such courses for credit per semester and a
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UNIVERSITY OF MASSACHUSETTS
total of 12 credits toward the minimum graduation requirement of
120 credits.
The question of the academic integrity of certain courses
was raised by Chairman Troy and other Trustees. Dr. Woodbury
responded that one of the inevitable consequences of courses designee
and taught outside of the departmental context is that the results
do not always conform to traditional expectations, but that on
balance this is manageable given the faculty review and evaluation
that takes place. Professor Hunt added that the process of
"quality control" is continually being refined by the faculty.
President Wood spoke of his own participation in a
Project 10 course last year, citing the informality and improved
teacher-student communication because of small class size as assets.
He noted, however, that some problems are created because of the
range in age and preparation that is typically represented by the
students, and the resulting difficulty in determining the level
of sophistication at which the course material should be presented.
Referring to some of the courses that address themselves
to specific contemporary social issues, Chairman Troy stated his
concern that the critical distinction between the advocacy of a
point of view and the disinterested pursuit of knowledge may be lost
Professor Hunt expressed the thought that the frank advocacy of a
point of view gives students the opportunity to make their own
critical assessments, and that this is an important positive educa-
tional consequence.
Chairman Troy, in concluding the discussion, reemphasized
the sense of the Committee and the campus that regular and vigorous
evaluation of the residential courses is essential.
The Report on the Provincetown Theatre Project, UM/Amherst ,
was presented by Professor David Knauf, in response to the request
of the Committee on Faculty and Educational Policy when it approved
the summer lease of the Playhouse-on-the-Wharf in Provincetown last
year.
Professor Knauf stated that the program had been initiated
primarily in order to meet some shifts in theatre education that
could not be successfully accommodated on the campus. The exposure
of advanced students to an audience different from that found on the
campus and in the Connecticut Valley area, greater visibility of the
theatre arts capability of the institution and community service
were cited as being among the benefits of the program. Based on
the experience of last summer, he stated, a proposal for the current
season is being developed and will be brought to the Committee
later in the year.
4251
F & EP Comm,
1-15-74
UM/Amherst —
Report on
Academic Pro-
grams in
Residence Areas
(Doc. T74-051)
UM/Amherst —
Report of the
Provincetown
Theatre Project
(Doc. T74-054)
4252
F & EP Comm.
1-15-74
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
There being no further business to come before the
Committee, the meeting adjourned at 3:00 p.m.
I
Franklin Patterson
Secretary to the Board of Trustees
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MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
January 16, 1974; 10:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Knowles, President
Wood; Trustees Chandler, Crowley, Pumphret, Sullivan;
Treasurer Johnson, Secretary Patterson, Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson,
Mr. Kaplan, Mr. Kadzis, Mr. Stephenson
UM/Amherst : Mr. Littlef ield
UM/Boston : Chancellor Golino, Mr. Rawn
UM/Worcester : Dean Soutter, Mr. Roth
The meeting was called to order at 10:15 a.m. by Chairman
Knowles, who introduced the subject of graduate student housing
policy and asked President Wood to comment. President Wood remarked
that the Graduate Student Housing report circulated to the Committee
was the result of a request from the Committee on Buildings and
Grounds on July 16, 1973, for recommendations for a University-wide
housing policy for graduate students. The Committee had made this
request after discussion of a proposal from Dean Soutter for
temporary student housing for students at UM/Worcester . President
Wood said the report provides a comprehensive examination and
analysis, and expressed his appreciation to Vice President Robinson
and to Mr. Robert Stephenson, a consultant on its preparation. The
President told the Committee that he and Dean Soutter had discussed
the policy conclusions and action steps suggested by the report
and that they agree concerning the Lane property, and the lack of
need to initiate new capital outlay for student housing at present.
Three possibilities which President Wood pointed to for exploration
were: (1) the refurbishing of currently owned buildings, (2) oppor-
tunities in the private market for student housing, and (3) use of
other facilities. President Wood added that the highlights of the
report are the comparison with housing at Amherst and recognition
of the private sector as a means of meeting student housing require-
ments. He said that, with the Committee's concurrence, and with
the assistance of Dean Soutter, he would move to implement the
recommendations of the report. Vice President Robinson commented
that, after further campus consultation, she will develop formal
policy guidelines which can be brought to the Board of Trustees and
to the Chancellors.
4253
Graduate
Student Housing
Report
4 2 54
B & G Comm.
1-16-74
Graduate Student
Housing Report
COMMITTEE
UM/Amherst —
Progress
Report on
Present
Construction
UNIVERSITY OF MASSACHUSETTS
Chairman Knowles observed that this report is one of the
finest that has come to the Committee.
Vice President Robinson commented that the report recom-
mends that the University take a positive and constructive role in
addressing the housing problems of graduate students, but that it
explore all possible alternatives before resorting to the construc-
tion of University housing. She then introduced Mr. Peter Kadzis,
a UM/Boston student intern in the Planning Office, who had assisted
with research on the report, and Mr. Robert Stephenson, consultant
for the project.
Mr. Pumphret questioned the proposed use of Maple Cottage
for temporary student housing, as plans for the parking garage may
require its demolition. Both Dean Soutter and President Wood
agreed that Mr. Pumphret ' s point was well taken. Mr. Pumphret
further stated that he believes the University should not become
involved in building housing, with its long-range implications and
the responsibility for keeping the units filled. He also opposed
exploration of the possibility of a private contractor building
on University property.
In reply to a question, Mr. Roth stated that the A. J.
Lane Construction Company's housing proposal had been modified to
include recreational facilities. Treasurer Johnson informed the
Committee that the University has an obligation to give the State
Mental Health Department a year's notice of their desire to take
over the use of the Farmhouse, which is currently occupied by
Mental Health staff members. Both President Wood and Trustee
Pumphret expressed the view that the University should take steps
in this direction.
Chairman Knowles invited Mr. Jack Littlefield, Planning
Director at UM/Amherst, to comment on his reactions to the report
and he replied that he saw no problems with it. He distributed
a memorandum from Chancellor Bromery, in which Dr. Bromery stated
that he found the policy recommendations of the report basically
sound.
Chairman Knowles asked Mr. Littlefield to report briefly
on the progress of construction on the Amherst campus. He reported
that problems with heating, ventilation and air-conditioning con-
tinue to exist in Tobin Hall; that the Bureau of Building Construc-
tion is helping resolve funding for the Graduate Research Center;
and that the new power plant is about to be tested, although the
University must obtain a sewage exemption for its use. The Bureau
of Building Construction, Mr. Littlefield said, has signed a con-
tract for lighting and sound for the Fine Arts Building. Discus-
sions are being held with the architects regarding the furnishing
of the public areas in the hall.
Trustee Sullivan told the Committee that a court case is
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coming up next week testing the ban on placing new construction on
the sewerage system of the Town of Amherst. He added that Amherst
has until 1977 to correct its sewage disposal problem and he
believes this deadline can be met.
Chancellor Golino reported that Phase I construction at
UM/Boston is essentially completed and that the move to the new
campus is going ahead without major problems. He mentioned that
faculty and students can now begin to see the advantages that the
move to the new campus will bring. Chancellor Golino reported
further that the MBTA is cooperating by extending bus service on
three lines directly to the campus. This service will be run from
Park Square, from Dudley Station, and from Forest Hills. Chancellor
Golino said that complaints about the cost of parking in the garage
have been few.
Dean Soutter reported that at UM/Worcester the power plant
problems remain unresolved, the move into the Medical Science build-
ing will be completed next week, and the hospital is now further
ahead of schedule. Replying to a question raised by Trustee
Chandler, Dean Soutter said that should the primary power system at
the Medical School fail, there is adequate substation backup, plus
reserve generator support. He added that the problem of excessive
vibration in the new boilers cannot be resolved until spring
because the City does not want the University to use the gas
necessary to test the boilers at full strength until the weather
is warmer .
Chairman Knowles next turned to the matter of the naming
of buildings on the three campuses, reminding the Committee that at
the mini-retreat in Lexington on October 30, 1973, it had been
suggested that a subcommittee be appointed to deal with this matter.
She commented that, other than the policy of not generally naming
buildings after living persons, there were presently no stated
guidelines to follow. Treasurer Johnson said that, in the past,
buildings at Amherst had been named for former presidents of the
University, United States Presidents from Massachusetts, outstanding
professors, and other individuals who had made outstanding contri-
butions, both inside and outside of the University, in such fields
as the arts, public service, etc. He felt that a system should be
developed whereby suggestions received can be acknowledged, evalu-
ated and acted upon. If there is no set policy with regard to the
naming of buildings, pressures are sometimes brought to bear on the
Trustees to name a building for a current popular hero of possibly
transitory fame.
Dean Soutter emphasized that in the case of the Medical
School, he feels that its identity would be lost by naming the
school after an individual and would prefer to have it called
exactly what it is — the University Medical School with a teaching
hospital. Chancellor Golino said that in the case of UM/Boston,
he believes it is still too early to make a decision on the naming
4 2 55
B & G Comm.
1-16-74
UM/Amherst —
Progress Report
on Present
Construction
UM/Boston —
Progress Report
on Present
Construction
UM/ Wore ester —
Progress Report
on Present
Construction
Naming of
Buildings
4 2 56
B & G Comm.
1-16-74
Naming of
Buildings
COMMITTEE
Formal Name for
Columbia Point
Capital Outlay
Review
UNIVERSITY OF MASSACHUSETTS
of buildings and colleges. After brief further discussion, it was
moved, seconded and
VOTED : That the Chairman of the Committee on Buildings
and Grounds appoint a small committee of her
own choosing to propose names for buildings,
subject to approval of the Committee and the
Board.
Chairman Knowles next opened discussion of an appropriate
name and mailing address for the new campus at Columbia Point.
Chancellor Golino distributed copies of a memorandum to President
Wood, in which he suggested three possible addresses for the
campus, which he would like to see named "Boston Harbor Campus."
After discussion, President Wood asked for and received authoriza-
tion to work with Chancellor Golino in determining a suitable
designation and address for the new campus.
At the Chairman's request, President Wood then reviewed
the prospective capital outlay situation of the University. He
reported that he had received letters from Secretary Cronin and
Secretary Cowin asking for detailed justification of the Univer-
sity capital outlay budget. Two major items of that budget are
equipment for the teaching hospital at UM/Worcester and Phase II
construction at UM/Boston. The President reported that the Univer-
sity Budget Director, Dr. Philip Gartenberg, is currently preparing
the requested justification. He said that both he and Chancellor
Golino feel strongly that Phase II construction at UM/Boston must
proceed, both in light of the money already invested in the project
and the future goals of the campus, and that money for the equipment
in the teaching hospital is also a necessity. Dean Soutter stated
that, if the hospital is going to be self-supporting, plans must go
ahead for the equipment including that needed to furnish the X-ray
treatment and open-heart surgery departments.
Mrs. Knowles asked Dean Soutter whether the question of
leasing y_s. buying equipment had been resolved; he replied that it
had not. Dean Soutter agreed that leasing equipment had the
advantage of not owning equipment that may soon become obsolete;
however, leasing equipment can be more expensive than buying it.
Treasurer Johnson emphasized that leasing equipment places the funds
needed under the operating budget rather than the capital outlay
budget, and thus makes them subject to review by the Legislature as
well as by the Executive Department. Dean Soutter said that he
would get details of the costs of both renting and buying equipment
and bring these figures to the Committee for comparison. President
Wood emphasized that this information is required in the very near
future.
President Wood informed the Committee that he and
Chancellor Golino would attend Mayor White's press conference on
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UNIVERSITY OF MASSACHUSETTS
January 17 dealing with the Mayor's plans for general Columbia
Point Peninsula development. Vice President Robinson showed the
Committee a copy of the report on the development plan and indicated
that copies would be mailed to the Trustees as soon as they were
available.
There being no other business, the meeting was adjourned
at 12:00 noon.
Franklin Patterson
Secretary to the Board of Trustees
4257
B & G Comm.
1-16-74
Capital Outlay
Review
4 2 58
COMMITTEE
Mission and
Procedure of
the Committee
Advisory Coun-
cil on the
Fine Arts
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
January 21, 1974; 1:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Apostola, Carlson, Chandler, Robertson,
Snowden; and Mr. Callahan, representing Commissioner
Anrig; Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson,
Vice President Lynton, Mr. Cooley, Mr. Kadzis
The meeting was called to order at 1:30 p.m. by Chairman
Rowland, who reviewed briefly the mission and procedure of the
Committee. She stressed that the Committee's purposes (specified
in Section 12 of the Bylaws) provide the Board with an instrument
for considering long-range plans for the University as a whole.
It was noted that the Committee must be concerned both with the
results of data-analysis and with basic questions of institutional
philosophy and purpose, and that the Committee has an unusual
opportunity and responsibility to assist the whole Board through
thoughtful discussion of what the University is doing, what it
should do, and what it will do. In terms of Committee procedure
in pursuing this purpose, Chairman Rowland emphasized again that
the Committee's deliberations will include University administra-
tors and others on invitation as need occurs, that it will rely
upon the staff support provided by Vice President Robinson and her
associates, and that it will seek to maintain effective communica-
tion with all other Standing Committees of the Board.
The Committee then considered appropriate next steps
with regard to establishment of a Trustee Advisory Council on the
Fine Arts, initially proposed in discussion at the Committee's
meeting of November 19, 1973. In the consideration that ensued,
members of the Committee discussed alternative views of the com-
position of such a Council. A consensus developed that the Council
should serve to involve both artists of distinction and persons
particularly knowledgeable in education in the arts. After
further discussion of this matter, it was moved, seconded and
VOTED : To recommend to the Board of Trustees the estab-
lishment of a Trustee Advisory Council on the
Fine Arts, with appointments to be made by the
President following appropriate consultation.
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UNIVERSITY OF MASSACHUSETTS
After this action, the Committee discussed agenda
priorities for the coming months. President Wood, in this connection,
emphasized the need for all Trustee Committees, working cooperatively
on matters which will frequently overlap formal committee juris-
dictions, to be future-oriented in their agenda planning, rather
than simply responsive to campus initiatives.
Committee members agreed that, during the calendar year
now begun, it would be appropriate to consider major long-range
planning issues and options lying before each campus of the
University. Emphasis was placed on the need to deal with major
general issues (such as those of appropriate long-range mission and
scope) both for the University as a whole and for its constituent
campuses, and proceed from such major general matters to specifics,
rather than the reverse. The view was expressed that, in so doing,
the Committee could provide an essential service to the full Board,
suggesting to it, after due study, alternative policy options on
matters of central importance to the institution, and helping avoid
the danger of "planning by default."
President Wood expressed general agreement with these
emphases, and suggested that the process of the Committee, relative
to the agenda sequence for the year, might best depend upon appro-
priate staff papers prepared under Vice President Robinson's
direction, utilizing information from the campuses and outside
assistance as necessary, to summarize essential facts and present
possible policy options for Committee consideration.
Brief discussion led to agreement that the next meeting
of the Committee would be held at 1:00 p.m. in the Office of the
President, February 25, 1974, rather than on February 19, as pre-
viously scheduled.
There being no further business to come before the Commit-
tee, the meeting was adjourned at 3:20 p.m.
4 2 59
Long-Range
Planning Comm,
1-21-74
Franklin Patterson
Secretary to the Board of Trustees
4 2 60
COMMITTEE
Classifications
& Personnel
Actions for
FY74 Merit
Increments
(Docs. T74-061,
064, 065, and
066)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
February 6, 1974; 11:00 a.m.
Campus Center, University of Massachusetts
Amherst, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood, Trustees Apostola, Cagle, Croce, Gordon, Knowles,
Pumphret, Rowland, Snowden, Troy; Mr. Callahan, repre-
senting Commissioner Anrig; Treasurer Johnson, Assistant
Secretary DeWolfe
Office of the President : Vice President Edelman, Vice
President Lynton, Mr. Cass, Mr. Kaplan, Counsel Searson
UM/ Amherst : Chancellor Bromery, Mr. Brand
UM/Boston : Chancellor Golino, Prof. Brown
UM/Worcester : Dean Soutter, Dr. Clark
The meeting was called to order at 11:45 a.m. by Chair-
man Healey.
President Wood opened the discussion of Classifications
and Personnel Actions for FY74 Merit Increments (Doc. T74-061,
T74-064, T74-065, and T74-066) by noting that the actions proposed
were in accordance with the guidelines approved by the Board in
October, 1973. He stated that the intent of the proposed increases
is to recognize merit and outstanding achievement and to provide
equity for professional staff within available resources.
At the request of the President, Mr. Peter Kaplan, the
Assistant to the President, presented summary figures on the
increases. He noted professional advancement awards were made to
73.0 percent of the eligible professional staff at the Amherst
campus, 86,6 percent at Boston, and 60.9 percent at Worcester.
Outstanding achievement increases were awarded to 15.8 percent of
the eligible professional staff at Amherst, 13.6 percent at
Boston, and 20.7 percent at Worcester.
Discussion by the Committee noted that the guidelines
had been followed, that there had been strict application of the
merit principles in making the awards, and that the increases had
been made in accordance with the personnel procedures on the
campuses. Chancellors Bromery and Golino remarked that there was
continuing review of the guidelines and criteria for salary
increases by the faculty on the Amherst and Boston campuses.
I
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UNIVERSITY OF MASSACHUSETTS
Upon motion made and seconded, it was
VOTED:
To recommend to the Board of Trustees that it
confirm the Classification of Position Titles,
UM/Amherst, UM/Boston, and UM/Worcester , as
contained in Documents T74-064 and T74-065;
and the Personnel Actions, UM/Amherst, UM/Boston,
and UM/Worcester , as contained in Document
T74-066.
and
VOTED:
That every personnel action shall be subject
to the policies and procedures now in effect as
subsequently amended, revised, added to, or
repealed by the Board of Trustees with respect
to professional personnel under provisions of
Chapter 75 of the General Laws as amended by
Chapter 648, 1962. The classification, salary
range, and descriptive job specification for
each position to which a member of the pro-
fessional staff is hereby appointed, promoted,
transferred, or determined shall be as hereafter
determined by the Board of Trustees or under
their authority.
At the request of the President, Treasurer Johnson intro-
duced the Proposed Rules and Regulations for the Classification of
Students for Tuition Purposes (Doc. T74-063) . He referred to the
current practices and procedures under which students are assessed
the in-state or out-of-state tuition rate, and stated that modifi-
cation of these procedures is required in order to conform to
recent legislative and judicial actions.
Mr. Johnson stated that a student may now appeal a deter-
mination by his Office that the out-of-state rate should be charged
and recently this has occurred much more frequently than in the
past .
Mr. William Sear son, University Counsel, reviewed the
current University policy on determination of residency status,
noting that it includes the requirement that a student be domiciled
in this state and that he has been a resident of the state for one
continuous year prior to enrollment. He stated that the problems
resulting from these rules include the difficulty in determining
whether a student is, in fact, domiciled within the state, and the
probability that the rule stating that the domicile and residence
of a wife follows that of a husband might be claimed by some to be
discriminatory. Other difficulties arise from the fact that there
exists no precise standard to guide the President of the University
in exercising the discretionary authority now given him to adjust
4261
Exec. Comm.
2-6-74
Classifications
& Personnel
Actions for
FY74 Merit
Increments
(Docs. T74-061,
064, 065 & 066)
Proposed Rules
& Regulations
for the Classi-
fication of
Students for
Tuition Purposes
(Doc. T74-063)
4262
Exec. Comm.
2-6-74
Proposed Rules
& Regulations
for the Classi-
fication of
Students
r COMMITTEE
for
Tuition Purposes
(Doc. T74-063)
UNIVERSITY OF MASSACHUSETTS
individual cases, thus raising the possibility that some might
claim unfair treatment; and from the recent enactment of legisla-
tion lowering the age of majority to eighteen. The latter consider-
ation will, Mr. Searson stated, require that any new rules, when
adopted, be retroactive to January 1, 1974.
In summary, three options open to the Board of Trustees,
as presented by Mr. Searson and detailed in Document T74-063 are:
(1) to adopt a uniform tuition rate for in-state and out-of-state
students. This would have economic consequences for the Univer-
sity. (2) To require only that a student reside in Massachusetts
for one year prior to registration for an academic term. The
annual loss in tuition income under this option would be approxi-
mately $860,000 per year. (3) To continue with the present policy,
namely that the student be domiciled in Massachusetts, including a
one-year "residency" requirement. In the case of applications for
change to a Massachusetts classification, this would require the
collection of additional data, resulting in increased administra-
tive costs.
President Wood pointed out that the issue of revenue
lost or gained under any of the options is not directly associated
with the University budget, but would have other public policy
consequences; and that the policy ultimately adopted would have
to take into consideration the separate issue of tuition waiver.
Chairman Healey inquired whether, given the fact that
this is a problem faced by other public institutions of higher
education in the Commonwealth, there has been any joint effort to
find a solution. Treasurer Johnson replied that there has been
some; and President Wood stated that some initial steps toward
determining a policy could be taken by the Board in the absence of
joint action. In this context, Counsel Searson noted that no state
statute addresses this issue even indirectly, as the several
boards of trustees are, by law, given the authority to establish
tuition rules and regulations. Chairman Healey emphasized that
problems will remain if the three segments of public higher educa-
tion adopt conflicting solutions.
Trustee Gordon asked whether an advisory opinion might
be requested from the state Attorney General, in order to protect
the Board from liabilities that might arise retroactively as the
result of decisions by the courts. Counsel Searson replied that
the Attorney General, in the past, had declined to provide an
opinion on a similar issue.
Trustee Apostola spoke of the immediate concern of Univer
sity students for tuition matters, and asked that the President,
under the provisions of the Governance Document, appoint an ad hoc
multi-campus committee to study the issue of tuition rates,
considering also the related issues of financial aid and tuition
waivers, and make its report to the Executive Committee prior to
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COMMITTEE
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UNIVERSITY OF MASSACHUSETTS
the meeting scheduled for February 20. President Wood agreed to do
so, and asked that the Chancellors provide him with nominations
for the Committee as soon as possible.
Chairman Healey inquired whether the Board of Higher
Education had addressed the tuition question, and Trustee Gordon,
as delegate to that Board, replied that it had not. Vice President
Edelman stated that the Board of Higher Education has a greater
interest in financial aid, as it administers the state program.
Trustee Knowles stated that she wished to be recorded as
opposing any reduction in the proportion of out-of-state students
resulting from the action ultimately adopted by the Trustees, citing
the need for diversity in the student body.
Treasurer Johnson asked whether, pending a final decision
by the Trustees, his Office might defer decisions on current and
future student appeals for adjustments of tuition. Chairman Healey
suggested that the Office of the Treasurer continue to assess
students according to current policies and practices, and that
funds be held in escrow by the Treasurer in an account to be estab-
lished by him to enable rebates where required. It was the con-
sensus of the Committee that this is a proper and equitable way to
proceed pending an early decision by the Board of Trustees on future
policy.
There being no further business to come before the
Committee, the meeting adjourned at 12:30 p.m.
4263
Exec. Comm.
2-6-74
Proposed Rules
& Regulations
for the Classi-
fication of
Students for
Tuition Purposes
(Doc. T7A-063)
Franklin Patterson
Secretary to the Board of Trustees
4 2 64
COMMITTEE
UM/Amherst —
Acceptance of
Dairy Farm
Facility (South
Deerfield) and
Greenhouse
Facility
(Amherst Campus)
(Doc. T74-069)
UM/Boston —
Campus
Designation and
Mailing Address
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
February 6, 1974; 1:00 p.m.
Room 105, Campus Center
University of Massachusetts at Amherst
PRESENT: Trustees and Trustee Staff : Chairman Knowles, Trustees
Croce, Haigis, Pumphret, Sullivan; Miss Eichel
Office of the President: Vice President Robinson
The meeting was called to order at 1:00 p.m. by Chairman
Knowles, who stated that after an inspection of the Dairy Animal
Facility (South Deerfield ) and the Greenhouse Facility (Amherst
Campus ) (Doc. T74-069) , by members of the Committee on Buildings
and Grounds, Vice President Robinson and Planning Director Little-
field, she proposed acceptance of these facilities.
After brief discussion, it was moved, seconded and
VOTED : To recommend that the Board of Trustees accept
the new Dairy Animal Facility (South Deerfield)
as completed in accordance with plans and
specifications subject to the completion and/
or correction of items on a list on file with the
Director of Physical Plant, Amherst Campus.
and
VOTED : To recommend that the Board of Trustees accept
the Greenhouse Facility as completed in accor-
dance with plans and specifications subject to
the completion and/or correction of items on a
list on file with the Director of Physical
Plant, Amherst Campus.
Chairman Knowles next introduced the subject of the
establishment of a name and address for the new Columbia Point
Campus of the University which would clearly identify its location
and its relationship to the University system. Chairman Knowles
called to the attention of the Committee the joint recommendation
of President Wood and Chancellor Golino, and after brief
discussion, it was moved, seconded and
VOTED : To recommend to the Board of Trustees that it
approve the designation and mailing address
of the University of Massachusetts/Boston campus
at Columbia Point as:
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COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
Harbor Campus
University of Massachusetts/Boston
Boston, Massachusetts 02125
and that it further approve the designation and
mailing address of the Park Square facility at
100 Arlington Street as:
Downtown Center
University of Massachusetts/Boston
Boston, Massachusetts 02125
Chairman Knowles then informed the Committee that she had
discussed with Trustee Pumphret and Treasurer Johnson the subject
of policy guidelines for the naming of buildings and suggested the
following: (1) that the present policy of naming buildings only
for individuals who are no longer living be continued, (2) that
where the naming of a building for an individual might tend to
confuse the public as to its purpose, the generic name could be
used (examples - the Medical School, UM/Worcester , and the Univer-
sity Library, UM/Amherst) , (3) that major halls and theaters in
buildings be named as well as the buildings themselves, (4) that
suggestions for naming buildings be accepted from individuals only
and not from organizations, and (5) that the campuses be briefed on
the proper procedure for submitting suggestions for names to the
Committee.
Chairman Knowles also suggested that College I and
College II receive no further designation at this time.
There being no further business, the meeting adjourned at
1:10 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4265
B & G Comm.
2-6-74
UM/Boston —
Campus
Designation and
Mailing Address
Policy Guide-
lines for
Naming
Buildings
4266
COMMITTEE
Report on FY
1975 Maintenance
Budget Request
Discussion of a
School of
Veterinary
Medicine
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
February 20, 1974; 11:00 a.m.
Office of the President, University of Massachusetts
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood, Trustees Apostola, Cagle, Crowley, Gordon, Knowles,
Pumphret, Rowland, and Troy; Treasurer Johnson,
Secretary Patterson, Assistant Secretary DeWolfe
Office of the President : Vice President Edelman, Vice
President Lynton, Vice President Robinson, Mr. Cass,
Mr. Kaplan, Dr. Keith, Counsel Searson
UM/Amherst : Chancellor Bromery
UM/Boston: Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order at 11:05 a.m. by
Chairman Healey
President Wood opened the discussion by reporting on
efforts to achieve full restoration of the FY 1975 Maintenance
Budget Request. He said that he was meeting with campus chief
executives in connection with this and the Capital Outlay Request.
President Wood emphasized that FY 1975 budget preparation had kept
the request for funds within stringent and realistic limits. In
view of this stringency, he said that he considered full restoration
essential, and that a most important task now is to insure clear
and adequate justification. He was hopeful that with the assistance
of campus administrators and his own staff, and with support of
the Trustees, restoration could be accomplished.
President Wood then spoke about the proposal advanced
through the New England Board of Higher Education (NEBHE) for the
establishment of a School of Veterinary Medicine as a regional
enterprise to be based in Massachusetts. He noted that the
Soutter report earlier had raised the possibility of establishing
a School of Veterinary Medicine at UM/Worcester , but had not given
this possibility high priority. President Wood said that educa-
tion in veterinary medicine is a desirable service, but that
several different options exist by which the service may be pro-
vided in the future.
One of these, in the absence of a regional or state
school of veterinary medicine, would be to contract for the
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COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
education of veterinary students with such institutions as Purdue
and Pennsylvania, where good programs are in existence. A second
option would be for one state in this region to undertake to estab-
lish its own School of Veterinary Medicine and offer veterinary
medical training to other states of the region on a contract basis.
A third option, represented by the NEBHE proposal, could involve the
creation by compact of an "interstate" regional institution. The
President said that the third option, in his judgment, raised
serious questions, and that the land-grant college presidents of this
region are studying the various options. He expected the results
of this study to lead to a clearer view of a proper course of
action within the next several months.
President Wood next reported to the Committee concerning
questions about the Marine Station of the University, located
between Rockport and Gloucester. He reviewed recent actions of
Professor Charles S. Yentsch, Director of the Station, and questions
about the Station that have been raised in the press and the Leg-
islature. President Wood reaffirmed the University's intention to
continue operation of the Station and to continue to request
budgetary support in its behalf. At the President's request,
Chancellor Bromery commented on Professor Yentsch' s role as one part
of the University's Marine Sciences program, and indicated his
expectation, in agreement with the President, that the program,
under any Director, will continue to require the Station and support
for it. President Wood closed discussion on this subject by
observing that it illustrates need for the University to reexamine
organization and lines of communication between the several field
stations and the University proper.
Vice President Edelman, at the President's request,
described to the Committee the status of University efforts to
work cooperatively with institutions in the private sector on a
proposal for a more adequate student financial aid program in Massa-
chusetts. He called attention to a joint report on this subject
prepared by an interinstitutional ad_ hoc committee for presentation
to the Public-Private Forum, a state-wide body initiated last year
by President Wood and President Hallowell of Tufts to enhance
communication between public and private institutions of higher
education in the state. Vice President Edelman said that the ad
hoc committee's findings indicated that state student aid is
inadequate both for low- and middle-income families. To repair this
inadequacy, the committee has developed a plan for an Equal
Opportunity Pool (EOP) , which would provide $35 million for
grants-in-aid to residents of the Commonwealth desiring to attend
institutions of higher education. Vice President Edelman pointed
out that the current General Scholarship Program, operated by the
Board of Higher Education and funded at $9.5 million per annum,
would be combined with the EOP under this proposal, requiring a
budget increase of $25.5 million for student aid in the Commonwealth!
4267
Exec. Comm.
2-20-74
Discussion o
School of
Veterinary
Medicine
f a
Discussion of
the University
Marine Station
Report on
Proposed State
Scholarship Aid
Program
4 2 68
Exec. Comm.
2-20-74
Report on
Proposed State
Scholarship Aid
Program
COMMITTEE
Report on
UM/Boston
Student Housing
and Peninsula
Development
Issues
Report on
Campus Tenure
Planning
UNIVERSITY OF MASSACHUSETTS
In the following discussion, President Wood commented that he would
not urge University commitment to the EOP until the University's
budget situation is clarified.
Vice President Robinson reported briefly on two items.
First, in connection with media-raised speculation that UM/Boston
would have a student population impact on Dorchester and South
Boston comparable to student population impact on the Allston-
Brighton area, she said that a review of census tract and other
data concerning the two areas indicates that such speculation is
completely unwarranted. Vice President Robinson shared a
statistical summary of these data with the Committee which made
the validity of her conclusion clear.
Secondly, Vice President Robinson reported on current
activities with regard to Columbia Point peninsula development.
She said that, since the Mayor's public disclosure of the work
of his Task Force on peninsula development, various efforts have
continued. She reported that President Wood and Mr. Thompson of
the Boston Housing Authority had met with Senator Brooke with
regard to Federal funding possibilities, that efforts were being
made to revive retail operations in the shopping mall, that negotiations
are proceeding with Boston College High School with regard to the
use of playing fields, and that efforts are being made to secure
useful public/private advice on ways and means to get peninsula
development under way. Chairman Healey commented that peninsula
development essentially must deal with the law of economic
justification in order to move forward.
In discussion, Trustee Gordon asked whether it would be
feasible for the University to rent unused retail store space in
the shopping mall to use for physical education and recreation.
Chancellor Golino replied that President Wood had asked him to
examine this possibility, and said that he would report upon it
in the future.
Vice President Lynton reported that progress is being
made in implementing Board of Trustee policy on tenure voted in
November, 1972. He said that a first major progress report on
this matter with regard to UM/Amherst would be made to the Commit-
tee on Faculty and Educational Policy at its meeting on
February 21, 1974, and that he expected a comparable progress
report to be available from UM/Boston at an early date. Vice
President Lynton observed that there is growing campus understanding
of two main points of Trustee policy in this regard: (a) that
tenure must be considered in terms of institutional needs as well
as individual qualifications and (b) that it must be considered
in the context of long-range academic planning. In additional
comment, Vice President Lynton said that tenure planning should be
ongoing with relatively frequent status reports, be programmatic
in its basic considerations, and be flexible. Because of the
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effort to develop such long-range academic personnel planning, Vice
President Lynton said that it may be necessary to move tenure
actions for Trustee consideration in May rather than April.
President Wood asked Counsel Searson and Mr. Kaplan to
comment on the Proposed Rules and Regulations for the Classification ,
of Students for Tuition Purposes , which had first been discussed
by the Committee at its meeting of February 6 in connection with
Doc. T74-063. The alternatives posed in the document were discussed
by the Committee. In that discussion, Counsel Searson emphasized
that the University's rules and regulations in this connection must
be made consistent with judicial decisions and legislation now in
being. Treasurer Johnson observed that, while this is indeed
true, the changes involved will leave the University with a need
over time to clarify and simplify a number of administrative
processes. After further discussion, upon motion made and
seconded, it was
VOTED ; To recommend to the Board of Trustees that the
rules and regulations for the classification of
students for tuition purposes, as set forth in
Trustee Document T74-073, be adopted, effective
January 1, 1974, and that all other rules and
regulations pertaining to the classification
of students for tuition purposes be rescinded
as of January 1, 1974; and to further recommend
that students be allowed to file applications
for a change in tuition classification for the
Spring Semester of 1974 until April 15, 1974.
In a brief round of reports from the campuses, Chancellor
Soutter commented on student financial aid needs at the Medical
School and expressed a willingness to present a review of substan-
tive details of the NEBHE report on a School of Veterinary Medicine
to the Trustees at a later date. Chancellor Bromery reported that
he and other presidents of Five-College institutions have met with
the Board of Trustees of Amherst College, and that action may be
taken by Five-Colleges, Incorporated, to establish a Committee of
Trustee Representatives of the participating institutions.
Chancellor Bromery said that he is seeking to secure the library
of W. E. B. DuBois from Ghana for the University of Massachusetts
and will go to Ghana in this connection. He reported that the HEW
Affirmative Action Review of the Amherst campus currently under
way is proceeding well. Chancellor Golino said that he has
recently spoken to the UM/Boston faculty urging that, after the
successful move to Columbia Point, the campus begin a serious
process of reexamining its existing programs and future plans.
In this connection, he has asked President Wood to speak to the
faculty on February 25.
At the close of the meeting, Trustee Gordon read and
commented upon a letter he had received regarding the exemplary
4 2 69
Exec. Comm.
2-20-74
Report on
Campus Tenure
Planning
Proposed Rules
and Regulations
for the Classi-
fication of
Students for
Tuition Purposes
(Doc. T74-073)
4 2 70
Exec. Comm.
2-20-74
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
behavior of Coach Jack Leaman and the UM/Amherst basketball team
under very unfavorable crowd conditions at a recent Syracuse
University game. He said that he hoped to bring before the Board
at its March meeting a vote of commendation for Mr. Leaman.
There being no further business to come before the
Committee, the meeting adjourned at 1:30 p.m.
I
Franklin Patterson
Secretary to the Board of Trustees
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MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
February 20, 1974; 3:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret , President
Wood; Trustees Apostola, Cagle, Carlson, Troy; Treasurer
Johnson, Secretary Patterson, Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Budget
Director Gartenberg, Mr. Cass, Mrs. Hanson
UM/ Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern, Budget Director Gulko
UM/Boston : Chancellor Golino
UM/Worcester : Mr. Stockwell
The meeting was called to order at 3:40 p.m. by Chairman
Pumphret. At the request of the Chairman, President Wood commented
on the agenda for the meeting, stating that hearings will soon be
held before the House Committee on Ways and Means on the University's
FY 1975 Maintenance Budget Request. President Wood stated that the
University will request that most of the funds eliminated during
Executive Department review be restored when the Legislature acts
on the budget during its spring session.
President Wood informed the Committee that the Multi-
Campus Budget Committee had met twice and that a process was being
developed by which this multi-campus committee could best aid in
the development of the budget.
At the conclusion of his remarks, President Wood asked
Budget Director Gartenberg to report on the Status of the FY 1975
Maintenance Budget Request . Dr. Gartenberg reported that since the
FY 1975 budget was approved by the Board of Trustees in October, it
had been reviewed by the Board of Higher Education, which had
approved the entire request with the exception of $300,000. The
budget was next reviewed by the Office of the Secretary of Educa-
tional Affairs and was found basically acceptable. It then went to
the Executive Office of Administration and Finance, where it was
reduced by approximately $6.5 million. The breakdown of the recom-
mended budget reductions is as follows: Amherst $2.1 million;
Worcester $2 million; Boston $.9 million; the remainder for library
acquisitions and financial aid and other smaller University appro-
priations .
4 2 70a
Comments by
the President
Report of Status
of FY 1975 Main-
tenance Request
4 2 70 6
Budget Comm.
2-20-74
Report of Status
of FY 1975
Maintenance
Budget Request
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
The State recommends minimal enrollment increases, but
provided no increase in funding. Chancellor Bromery commented that
what appeared to be an increase in enrollments for UM/Amherst was
actually part of a tapering-off process which was necessary in
order not to adversely affect the basic structure of the Univer-
sity. Chancellor Bromery stated that the $2 million cut in the
Amherst budget would not only reduce new programs but would also
curtail some on-going programs.
I
Discussion of
Capital Outlay
Request
Mr. Stockwell, Director of the Hospital, commented that
a "stand-still" budget was especially hard on a new institution
such as UM/Worcester , where the full-time faculty was not yet com-
plete. Clinical physicians are needed to teach as well as to
staff the hospital and money is needed for audio-visual equipment
for the library and for research support in the animal facilities.
Chancellor Golino stated that as the budget now stands,
it allows for no growth at UM/Boston, which he feels would
adversely affect morale in a campus that has just opened. He said
that money is needed for additional faculty, for added security
personnel and for computer activities.
At the conclusion of the remarks by Chancellors Bromery
and Golino and Mr. Stockwell, Dr. Gartenberg introduced a discus-
sion of the Capital Outlay Request . He informed the Committee
that this request provides for the continuation of Phase II
activities at UM/Boston — the construction of College III, the Arts
and Science Building and the Physical Education Building and the
planning and foundation funds for College IV. It also provides
for renovations of existing facilities at UM/Amherst and for the
remainder of the equipment for the Teaching Hospital.
}
Discussion of
Budget Develop-
ment
Report of Mid-
year Revisions
to FY 1974
Operating Budget
Dr. Gartenberg next introduced a discussion of Develop -
ment for the FY 1975 Operating Budget and the FY 1976 Maintenance
Budget and outlined a suggested procedure to be followed. He said
that in order to allow time for budget review by both the Multi-
Campus Budget Committee and the Trustee Committee on the Budget,
as well as reviews by the administrative offices of the University,
it was necessary to begin the budget review process in late April
or early May, as the operating budget is submitted to the Board of
Trustees in July, and the maintenance budget in October. A brief
discussion ensued regarding specific budget items and ways in which
the budget could be improved. However, the consensus was that
basically the budget was well prepared.
At the request of Dr. Gartenberg, Mrs. Hanson, Assistant
Budget Director, reported on the Mid-year Revisions to the FY 1974
Operating Budget and explained that in accordance with the vote of
the Board of Trustees on October 3, 1973, whereby revisions to the
expenditure plans of the campuses are to be reported to the Com-
mittee on the Budget, revisions to the operating budgets for the
Amherst and Boston campuses had been made as detailed in the
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Report to the Board of Trustees Under the Delegation of Authority
Authorized in Trustee Document T74-024 . She stated her expectation
that revisions would also be made to the UM/Worcester budget and to
that of the University Administration and that these revisions would
also be reported to the Committee.
Mrs. Hanson also reported that she has been attending
meetings of the Library Policy Issue Review Committee, which is
composed of the heads of the various campus libraries, members of
the faculty library committees and members of the budget offices
of the University. Members of this committee have been discussing
common problems and expect to have a formal report within the month.
Among the accomplishments of this committee is the development of a
union catalog of serials, whereby students and faculty can determine
what serials are available in all of the University libraries and
can request serials from any campus library. It is hoped that in
the future, by use of computers, it will be possible to learn what
books are available in particular libraries at any time.
The Library Policy Issue Review Committee is also working
on a new approach to the requesting of funds for library acquisi-
tions, which it is hoped may prove to produce better results than
have been achieved by past practices. It is expected that this
approach can be used in the development of the FY 1976 budget.
In response to a question from Chairman Pumphret, Dr.
Gartenberg said that at the next meeting of the Committee, now
scheduled for March 20, the details of the campus program review
and a set of guidelines for the FY 1975 operating budget and FY 1976
maintenance budget request would be available.
Mr. Stockwell commented on the hospital budget for UM/
Worcester, stating that a draft budget for additional FY 1975 funds
had been submitted for review. This budget is now being revised
and should be ready within two weeks. These funds will be needed
in the fall of 1975, at which time several floors of the hospital
are expected to be ready for occupancy.
There being no further business, the meeting adjourned at
5:05 p
m.
Franklin Patterson
Secretary to the Board of Trustees
4 2 7'0 C
Budget Comm.
2-20-74
Report of Mid-
year Revisions
to FY 1974
Operating Budget
Library
Policy Issue
Review
Committee
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
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MINUTES OF MEETING OF COMMITTEE ON FACUITY AND EDUCATIONAL POLICY
February 21, 1974; 12:30 p.m.
Office of the President, University of Massachusetts
Boston, Massachusetts
PRESENT.
Trustees and Trustee Staff : Chairman Troy; Trustees
Apostola, Boyden, and Cagle; Dr. Bloomberg, representing
Commissioner Goldman; Secretary Patterson, Assistant
Secretary DeWolfe
Office of the President : Vice President Lynton, Dr. Keith.
Mr. Searson, Rev. Walsh
UM/ Amherst : Chancellor Bromery, Vice Chancellor Gluck-
stern, Prof. Fletcher, Ms. Rahaim
UM/Boston : Chancellor Golino, Prof. Brown
UM/Worcester : Chancellor Soutter
The meeting was called to order at 12:35 p.m. by Chair-
man Troy.
Vice President Lynton presented the Commonwealth Transfer
Compact (Doc. T74-011) for discussion by the Committee. This
proposal had previously been before the Committee on July 23, 1973,
at which time it was returned to the Faculty Senate at UM/Amherst
for formal review and action. Since that time, it has been approved
by the Faculty Senate and Chancellor Bromery for UM/Amherst, and is
now scheduled for action by the University Assembly at UM/Boston on
March 1, 1974. It will be formally acted upon by the Committee on
Faculty and Educational Policy and then considered by the Board of
Trustees on March 6. In the interim, considering the five months
that have passed since the Compact was last considered by the
Committee and the fact that the President had already deferred
action once in the absence of UM/Boston approval, it was brought
before the Committee in order that the members could be updated on
its provisions and current status.
In his review of the Compact, Vice President Lynton stated
that it is essentially a formal agreement between the segments of
public higher education in the Commonwealth whereby an Associate in
Arts or Associate in Science graduate of a public community college
can transfer his academic credits as a unit to a public four-year
institution, providing that he meets the normal admissions criteria
of that institution. The Compact contains the provision that 33
liberal arts credits shall be included in the two years of study
at the community college.
4271
Commonwealth
Transfer
Compact
(Doc. T74-011)
4272
F & EP Comm.
2-21-74
Commonwealth
Transfer
Compact
(Doc. T74-011)
COMMITTEE
UM/Worc ester —
Discussion of
Determination
of Residence
Status of
Applicants
UNIVERSITY OF MASSACHUSETTS
Ms. Rahaim, Assistant to the Chancellor at UM/Amherst,
summarized the experience of that campus with transfer students
from the community colleges, and noted that 93.5 percent of them
have been academically successful. The Secretary of the UM/Amherst
Faculty Senate, Professor Fletcher, stated that following its
review of the Compact, the Senate had endorsed it virtually
unanimously.
Chancellor Golino, reporting on the status of review of
the Compact at UM/Boston, stated that it had first gone before the
Committee on Admissions of the Assembly, and then to the Senate of
each of the Colleges. He stated that some initial confusion had
resulted from the incorrect assumption that the campus would be
obligated to accept any graduate of a community college and that
there had been considerable discussion of perceived implications
for academic standards. He concluded by expressing the hope and
belief that the Compact would be approved by the Assembly on
March 1.
Associate Vice President Keith, speaking as the Univer-
sity's representative to the Massachusetts Transfer Review Council,
stressed the need for prompt action by the University which, he
noted, is the only segment of public higher education in the
Commonwealth that has not approved the Compact. He stated that the
Board of Higher Education is awaiting University action before
addressing ways of involving private two-year colleges in the
Compact, and added that failure of the University to approve the
Compact could have serious implications for the University in its
attempts to cooperate with other public and private institutions
in Massachusetts.
Chairman Troy noted Committee endorsement in principle
of the Compact, and expressed the hope that approval would be
forthcoming from UM/Boston on March 1. The Committee will formally
vote on the Compact at a special meeting prior to the meeting of
the Board of Trustees on March 6.
With the consent of the Chairman, Chancellor Soutter
spoke of the current policy of admitting only Massachusetts
residents to UM/Worcester , and stated that there is a need to
clarify the criteria by which the admissions staff at UM/Worcester
determines the residency status of applicants. He cited specific
areas of ambiguity in current policy interpretation, and spoke of
his concern that the admissions staff may be unintentionally
deviating from policy in the absence of clear guidelines.
Following discussion, Vice President Lynton suggested
that explicit guidelines for determination of residency status
for admissions purposes be developed by the Office of the President,
followed by faculty review at the Medical School and consideration
and action by the Board of Trustees. Committee members expressed
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agreement, and Chairman Troy asked that this be done.
During the discussion, the Committee reaffirmed its
support of the current policy of admitting to the Medical School
only Massachusetts residents, as they are ultimately defined, at
least until the campus reaches full projected enrollment, with
review of the policy to take place at that time.
At the invitation of the Chairman, Vice President Lyhton
introduced the request for Trustee concurrence in the Offer of
Employment with Tenure to Professor Emmon W. Bach, UM/Amherst (Doc.
T74-071) . He stated that the appointment would bring a most dis-
tinguished and highly regarded linguist to the Amherst campus,
thereby adding to the stature of a strong department. He cited the
proposal to have Professor Bach teach half time at Hampshire College
and half time at the University, noting the importance of the
appointment to the Five-Colleges community, and stated that the
proposed action has the approval of President Wood.
Vice Chancellor Gluckstern stated that Professor Bach is
currently a Visiting Professor at UM/Amherst, and that he is
regarded as a superior teacher. Upon inquiry from Trustee Apostola,
Vice Chancellor Gluckstern clarified the proposed salary arrange-
ment, stating that it would be divided evenly between Hampshire
College and the University.
Upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
concur with the proposed appointment of Emmon W.
Bach as Professor of Linguistics with tenure,
University of Massachusetts at Amherst, effective
September 1, 1974.
Chairman Troy next turned to Vice President Lynton for a
discussion of the Progress Report on Personnel Planning, UM/Amherst
(Doc. T74-070) . Noting that an analogous report is now in hand for
UM/Boston, Dr. Lynton characterized faculty personnel planning as
an ongoing process which addresses programmatic questions, thereby
providing an overall qualitative framework within which statistical
date on tenure, age, enrollment projections and the like become more
meaningful. He stated that faculty personnel plans serve two
primary purposes: (1) to provide "a look by a campus at itself and
at the future;" and (2) under the provisions of the November 1972
tenure policy of the Board of Trustees, to provide the framework
within which tenure recommendations can be made. He stated that
President's Office consideration of specific tenure recommendations
will depend on their being made in accordance with these and sub-
sequent plans, and will be reflected in tenure recommendations made
this spring. Vice President Lynton concluded by saying that in the
future such progress reports should be provided annually in the fall
F & EP Comm.
2-21-74
UM/Worc ester —
Discussion of
Determination
of Residence
Status of
Applicants
UM/Amherst —
Offer of
Employment with
Tenure to
Emmon Bach
(Doc. T74-071)
UM/Amherst —
Progress
Report on
Personnel
Planning
(Doc. T74-070)
4 2 7.4
F & EP Comm,
2-21-74
UM/Amherst —
Progress Report
on Personnel
Planning
(Doc. iT-W
UM/Amherst —
Summer Study
in Japan
(Doc. T74-072)
UNIVERSITY OF MASSACHUSETTS
In commenting on the UM/Amherst document, Vice Chancellor
Gluckstern stated that the several departments and schools on the
campus are now being asked to respond to the plan, and remarked
that the figures on faculty positions would change as enumeration
techniques and projections are refined. Dr. Gluckstern stressed
that the preparation of the reports is a process which is to include:
faculty involvement, and which must begin with and be firmly based
on departmental considerations. The assistance of the Personnel
Policy Committee of the Faculty Senate was cited; and Dr. Gluck-
stern expressed the intent to foster faculty exchanges with UM/
Boston noting that two exchanges are scheduled for the fall
semester.
Professor Fletcher stated that the Faculty Senate
Personnel Policy Committee was generally pleased with its involve-
ment and with the result. He stated that the Committee would now
begin to look at the academic implications of having a high pro-
portion of tenured faculty at a time of minimal or no growth at the
campus. The Faculty Senate, he said, sees the document as a
progress report rather than as a final document.
Chancellor Golino characterized the recently completed
UM/Boston document as "a preliminary and tentative interim report,"
saying that he expected refinements would be accomplished by
June 1. He noted that this is the first time the UM/Boston faculty
has undertaken such an effort; and stated that it is important to
realize that while the percentages of tenured faculty in some of
the newer and smaller departments are high, the absolute numbers
of such faculty are small.
Trustee Cagle noted that limited future hiring of new
faculty at the Amherst campus might, as Vice Chancellor Gluckstern
had pointed out, have negative consequences for Affirmative Action
efforts, and stressed the importance of hiring minority faculty
and staff at both campuses. Chairman Troy noted the sense of the
discussion that the commitment to Affirmative Action must be
maintained.
In conclusion, Chairman Troy commended the staff at UM/
Amherst for its intelligent and careful following of what is
implied in the Trustees' 1972 tenure guidelines, and thanked Vice
President Lynton for his systematic follow-through in helping to
develop the plan.
At the request of the Chairman, Vice President Lynton
addressed the program on Summer Study in Japan, UM/Amherst (Doc.
T74-072) . He stated that the program involves no departures from
existing policy regarding study abroad and has no additional
University costs associated with it, and therefore is brought to
the Committee for its information and requires no formal action.
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There being no further business to come before the Commit-
tee, the meeting adjourned at 3:40 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4275
F & EP Comm.
2-21-74
4276
COMMITTEE
President ' s
Remarks
Enrollment Goal
Considerations
Elements of
Enrollment
Planning
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON IONG-RANGE PLANNING
February 25, 1974; 1:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Anrig, Apostola, Carlson, Chandler,
Snowden; Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
UM/Boston : Chancellor Golino
Office of the President : Vice President Lynton, Vice
President Robinson, Mr. Cooley, Miss Hyer
Office of the Commissioner of Education : Mr. John
Callahan
The meeting was called to order at 1:30 p.m. by Chairman
Rowland, who reminded the Committee that its work for the spring
of 1974 had been set forth at its last meeting.
President Wood commented that the members of the
Committee on Long-Range Planning had concurred that its work
for the spring would be a discussion of enrollment planning, with
an emphasis on UM/Boston. Discussion of program planning and space
utilization will come later, with special attention to UM/Worcester
and UM/Amherst.
President Wood stated that he hoped the Committee would
involve the Chancellors and the Vice Presidents as intensively as
possible in an effort to benefit from their professional insights.
He said that it is essential that enrollment projections be deter-
mined for the next several years before the next budget is prepared.
Vice President Robinson reviewed the original plan for
UM/Boston, which was based on a projected enrollment of 15,000
students, and the considerations which led to a reduced goal of
12,500 students. These considerations included reduced state-wide
enrollment projections. In choosing between a 10,000 and 12,500
goal, the emphasis was on the physical development of the campus.
Chairman Rowland asked Mr. Gary Cooley, Director of
Analytical Studies, to discuss with the Committee various elements
of enrollment planning. He cited the dropping birth rate, the
decreasing number of students going on to higher education from
high school, the rise in the number of students desiring career-
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oriented educations and the number of proprietary institutions
offering career and technical training as factors affecting enroll-
ment projections nationally. He noted that there is an increase
in the number of students going on to graduate and professional
study. Mr. Cooley indicated that the yield on acceptances at
UM/Boston was higher than national norms due either to an increase
in the popularity of the campus to students or to the fact that the
applicant pool has a low multiple application pattern, or both.
Discussion ensued of the various alternatives in size,
growth rate, and mix of students, i.e. proportion of graduate
students, upper division students, and part-time students. Chairman
Rowland emphasized the importance of the Committee's becoming
involved in the early planning stages of the campus programs,
before decisions have been made. In order to aid the campuses in
their planning and to avoid duplication of effort, it was suggested
that parameters be established by the Committee within which the
campus planning committees could operate.
Chancellor Golino expressed his feeling that Colleges I
and II need a period of stability in which to establish their own
identity. He stated that he would welcome the setting of parameters
within which the campus planning committees could work.
After discussion with reference to what parameters should
be set, Chairman Rowland requested the Office of the President to
prepare a paper discussing alternative enrollment configurations
for the Boston campus and asked that this paper be presented to
the Committee at a later meeting for its consideration.
The meeting adjourned at 3:05 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4277
Long-Range Plan-
ning Comm.
2-25-74
4 2 78
COMMITTEE
Commonwealth
Transfer
Compact
(Doc. T74-011B)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
March 6, 1974; 12:00 noon
Chancellor's Conference Room, Administration Building
University of Massachusetts at Boston
PRESENT: Trustees And Trustee Staff : Chairman Troy, President
Wood; Trustees Abrams, Apostola, Boyden, Cagle, Shaler,
Shearer, and Weldon; Mr. Callahan, representing Commis-
sioner Anrig; Secretary Patterson, Mr. DeWolfe
Office of the President : Vice President Lynton,
Mr. Cass, Mr. Kaplan, Dr. Keith, Mr. Sear son
UM/Amherst : Chancellor Bromery, Vice Chancellor Gluck-
stern, Vice Chancellor Gage, Professor Fletcher,
Ms . Rahaim
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order at 12:05 p.m. by
Chairman Troy.
The Chairman introduced the proposed Commonwealth Trans-
fer Compact (Doc. T74-011B) . He noted that central to this agree-
ment between the segments of public higher education in Massachu-
setts is the provision whereby an Associate in Arts or Associate
in Science graduate of a state community college can, if admitted
to a public four-year institution under the normal procedures,
transfer as a unit, rather than on an individual course basis,
the academic credits earned at the community college. Chairman
Troy also noted that in certain individual cases where specific
departmental graduation requirements cannot be met during the
final two years of study at the four-year institution, an addi-
tional period of study beyond the senior year would be required.
The Chairman stated that the Compact had been approved by the
Faculty Senate at UM/Amherst; and that following the first of two
required readings before the University Assembly at UM/Boston, it
had been endorsed with amendments which, according to Chancellor
Golino, do not contravene the basic intent of the agreement. (See
Minutes of Committee on Faculty and Educational Policy for July 23,
1973, pages 1-2; and February 21, 1974, pages 1-2, for previous
discussions . )
In response to an inquiry from Trustee Boyden, President
Wood cited the following points regarding the Compact: (1) the
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appropriateness of the University accepting community college trans-
fer credits on a systematic and regularized basis, given the
positive experience at UM/Amherst with transfer students; (2) the
timeliness of the Compact in providing a pool of candidates for
admission; and (3) the fact that the Compact has now been reviewed
and endorsed by the other segments of public higher education.
Following further brief discussion, it was moved, seconded
and
VOTED : To recommend to the Board of Trustees that it
adopt and ratify the Commonwealth Transfer
Compact as set forth in Document T74-011B.
At the invitation of the Chairman, Vice President Lynton
and Vice Chancellor Gluckstern addressed the proposed Trustee con-
currence in the Offer of Employment with Tenure to Harold S. Stone ,
UM/Amherst (Doc. T74-074) .
Dr. Lynton remarked that the appointment has the strong
endorsement of the President's Office because of the strength
Dr. Stone would bring to the activities in computer science and
engineering on the Amherst campus. He noted also that the pro-
posed appointment is made in the context of the recent UM/Amherst
personnel plan, and therefore with the understanding that future
tenure recommendations from the Department of Electrical Engineer-
ing, and the College of Engineering generally, would be studied and
reviewed most carefully, as discussed in the President's February 5
memorandum of endorsement to the Committee and the Board (Doc. T74-
074, p. 1). Vice Chancellor Gluckstern noted that the appointment
would strengthen cooperation between the Departments of Computer
and Electrical Engineering and Computer Information Sciences.
Trustee Cagle expressed concern about the Affirmative
Action efforts at the University, noting that during his service
as a Trustee he has not observed any proposed appointments with
tenure for minority persons, and stated the particular importance
of having minority people in the senior faculty. Trustee Apostola
expressed the feeling that "the School of Engineering . . . has been
particularly reluctant to engage in active Affirmative Action
policy," and that "an offer of tenure to another professor in a
school that is already heavily tenured and whose enrollments are
declining would only seem to perpetuate the composition of that
faculty and the composition of the student body that comes out of
that faculty."
Chairman Troy stated that he shared Trustee Cagle 's con-
cerns on the broader issue of Affirmative Action, and would comment
on that in his report to the Board at the afternoon meeting. He
further stated that this particular appointment, because of its
relationships with computer and information science and the reser-
vations and implications of the President's memorandum, is an appro-
priate action to take.
4 2 79
F & EP Comm.
3-6-74
Commonwealth
Transfer
Compact
(Doc. T74-011B)
UM/Amherst —
Offer of Employ-
ment with
Tenure to
Harold S. Stone
(Doc. T74-074)
4 2 80
F & EP Comm.
3-6-74
UM/ Amherst —
Offer of Employ-
ment with
Tenure to
Harold S. Stone
COMMITTEE
(Doc. T74-074)
UNIVERSITY OF MASSACHUSETTS
In this connection, Chancellor Bromery remarked that the
available number of minority faculty candidates in engineering is
very limited, and that he and Dean Picha have had an initial dis-
cussion with a private foundation in an attempt to increase the
resource pool of such minority faculty.
After further discussion, it was moved, seconded and
VOTED : To recommend to the Board of Trustees that it
concur with the proposed appointment of
Harold S. Stone as Professor of Electrical
and Computer Engineering with tenure, Univer-
sity of Massachusetts at Amherst, effective
September 1, 1974.
There being no further business to come before the
Committee, the meeting adjourned at 12:35 p.m.
Franklin Patterson
Secretary to the Board of Trustees
'
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I
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
March 20, 1974; 11:00 a.m.
Office of the President
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Apostola, Croce, Crowley, Knowles,
Pumphret, Rowland, Shaler, Troy; Treasurer Johnson,
Secretary Patterson
Office of the President : Vice President Edelman, Vice
President Lynton, Vice President Robinson, Mr. Cass,
Mr. Kaplan
UM/Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order by Chairman Healey at
11:10 a.m.
Chairman Healey invited President Wood to review with the
Executive Committee principal current developments affecting the
University.
President Wood said that the main matter he would bring
before the Executive Committee was to report on his recommendations
concerning the charge and composition for a Search Committee for
the Chancellorship at UM/Worcester, as requested by the Board of
Trustees by vote at the February 1974 meeting. President Wood
said that he had consulted with Chancellor Soutter, and would
report later in the meeting with regard to the status of the
development of the Search Committee.
Before getting to that matter, however, President Wood
asked time to bring the Executive Committee up to date on events
since the March Board meeting, in order to obtain Committee
reactions in preparation for upcoming decisions.
At the President's request, Mr. Cass briefed the Committee
on House Budget hearings. Mr. Cass said that it should not be
unexpected that the House would seek a cut of at least $60 million
in the Governor's Budget, and that there was the possibility of a
new "Shepard Amendment." The University, as the Trustees know, pre-
sented its case for restoration of its initial requests as against
cuts proposed by the Governor in testimony before the House Ways and
4281
Initial Remarks
by President
Wood on UM/
Worcester
Search Committee
FY 1975
Maintenance
Budget
1282
:ec . Comm,
■20-74
1975
.intenance
.dget
COMMITTEE
pital Outlay
nding
gislation
UNIVERSITY OF MASSACHUSETTS
Means Committee; President Wood led in this presentation assisted
by the Chancellors and other senior administrative personnel.
During the course of the testimony, Mr. Cass said, the University
was asked questions about certain areas of its budget operations
during the current year, including particularly fund transfers.
Chairman Healey advised continued openness in providing information
to the Legislature, perhaps moving to a quarterly report on trans-
fers with backup explanation, in order to be sure of Legislative
understanding of the University's budgetary operations. President
Wood said that the University already provides much information in
this regard but agreed that efforts should be made to improve.
President Wood then reported briefly on matters involving
capital outlay, the Board of Higher Education, and the University.
He said that the first capital outlay budget in two years is
expected, but that the $45 million mark for higher education state-
wide at all levels is below University of Massachusetts needs
alone for Phase II capital construction at Boston. President Wood
said that the Board of Higher Education had asked the University to
propose what it would request within the Governor's stated mark
of $45 million, but that he had declined to do this. President
Wood said that the capital outlay needs to complete the already
designed and needed second phase of the Harbor Campus of the Uni-
versity of Massachusetts at Boston had been long established and
were integral to completion of the State's major public university
branch in eastern Massachusetts, a commitment made by the State
some years back as essential to the educational welfare of its
citizens. President Wood said that he had told the Board of
Higher Education once again that the real capital outlay needs of
the University were at the $70 million mark and must remain stated
at that level. President Wood said that the Chairman and the
Chancellor of the Board of Higher Education agreed to include the
entire University recommendation of $70 million in their own pro-
posal to the State administration, but to keep this apart from the
$45 million statewide capital outlay.
President Wood then asked Mr. Cass to report on pending
legislation. Mr. Cass said that the principal day for hearings
on legislation desired by the University will be April 17, and
that several bills involving the University to be heard then will
include the Group Practice Plan and the Hospital Trust Fund Bill.
He said further that bills on indemnification of Trustees and on
exemptions for Trustees to be employed by the University without
compensation have already been heard. Mr. Cass commented that a
hearing on the Veterinary School Bill is scheduled for April 9 at
the Gardner Auditorium in the Capitol building. President Wood
said that he will have a report ready for the Board of Trustees at
its next meeting with regard to this subject. There was discussion
among members of the Executive Committee with regard to the Univer-
sity's possible position with regard to a Veterinary School.
'
1
1
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COMMITTEE
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UNIVERSITY OF MASSACHUSETTS
President Wood reported briefly on activities with the
Public/Private Forum, the consultative body of private and public
institutions brought together by President Hallowell and himself in
the spring of 1973. He said that a revised proposal for an Equal
Opportunity Pool, enabling greater cooperative public/private
service to students and additional scholarship support, had been
presented to the Forum for their reactions.
President Wood noted that increased care to insure that
tenure decisions will be made within a context of adequate, ongoing
program and personnel planning would mean that, for the current
year, tenure decisions would be postponed for concurrence to the
May meeting of the Board of Trustees. He said that he does not
expect this postponement to become customary, but to be a function
of this year's initiation of increased emphasis on planning.
At the President's request, a draft memorandum with
regard to the composition and guidelines of a Search Committee for
a Chancellor, University of Massachusetts at Worcester, was dis-
tributed to the members of the Committee for its information.
President Wood commented that the draft had been discussed with
Chancellor Soutter and others, and had been prepared with the full
knowledge that it will be necessary for the Search and Visiting
Committees to be able to work in tandem. Vice President Edelman
reported on progress in establishing the Visiting Committee. There
was discussion in the Executive Committee concerning the size of
the Committee and the composition of its membership. Concern was
expressed that Committee size might become too large, and it was
agreed that, to the extent possible, membership should be limited
to the number originally agreed upon plus two Trustees and faculty
representation.
President Wood restated the need for the Visiting Com-
mittee to be in existence prior to the Search Committee, and for
the two groups to have productive interaction. He asked the
Executive Committee to review the ideas and materials presented
at this meeting with regard to the Visiting Committee and the
Search Committee, and to provide him with their written comments.
Chancellor Soutter reported that the Medical School had
temporarily halted enrollment at the maximum of 33 students for the
next academic year. President Wood expressed his concern at this
statement and emphasized his views that the commitment had already
been made by the University to accept at least 40 students, with an
increase depending upon budget outcome.
Chancellor Soutter further reported on the status of
equipment approvals for the Teaching Hospital, and he and the
President agreed to take whatever action might be appropriate to
move these forward.
4283
Exec. Comm.
3-20-74
Equal Opportu-
nity Pool
UM/Worcester —
Search Committee
and Visiting
Committee
Medical School
Enrollment
UM/Worcester —
Equipment
Approvals
4 2 8.4
Exec. Comm.
3-20-74
UM/Worc ester —
Equipment
Approvals
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Chancellor Soutter spoke of his concern at the number and
cost of change orders in construction of the Teaching Hospital,
which he said could be outlined in great detail. Under questioning,
he indicated that the great bulk of the change orders had not been
initiated by the University and were therefore not costs assignable
to the institution. Chairman Healey emphasized this point, saying
that if change orders had been necessitated not by University
initiative, their costs should not be considered a University
responsibility, and that the Bureau of Building Construction would
need to find alternative means for handling them.
There being no further business to come before the
Committee, the meeting was adjourned at 12:45 p.m.
■'ranklin Patterson
Secretary to the Board of Trustees
F
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COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF THE TRUSTEE COMMITTEE ON STUDENT AFFAIRS
March 20, 1974; 1:30 p.m.
Office of the President
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Shaler, President
Wood; Trustees Apostola, Boyden, Cagle, and Croce;
Mr. DeWolfe
Office of the President : Vice President Lynton, Vice
President Edelman, Mr. Cooley, Dr. Keith, Mr. Searson
UM/Amherst : Chancellor Bromery, Vice Chancellor Gage,
Mr. Dent, Mr. Doolan, Dr. Gulko
UM/Boston : Chancellor Golino, Vice Chancellor Tubbs,
Mr. Felton
UM/Worcester : Chancellor Soutter
The meeting was called to order at 1:40 p. m. by Chairman
Shaler.
At the request of the Chairman, Vice Chancellor Gage
introduced the Proposed Trustee Alcoholic Beverages Policy State -
ment (Doc. T74-080) , and the Proposed Alcoholic Beverages Rules and
Regulations, UM/Amherst (Doc. T74-081) . The proposed rules and
regulations for UM/Amherst had been considered by the Committee in
January (Minutes of the Committee on Student Affairs, January 14,
1974, p. 2), following which further review had taken place at the
campus. The general Trustee Policy Statement had been prepared by
the Office of the President, and includes the provision that
specific campus rules and regulations are to be developed by the
individual campuses, consistent with applicable state statutes and
regulations as well as Trustee policies. The two documents were
now brought before the Committee for comment and review prior to
action by the Executive Committee and the Board.
Vice Chancellor Gage reported that the appropriate
campus constituencies at UM/Amherst were now in agreement that the
proposed rules and regulations as set forth in Document T74-081 werej
an appropriate statement of policy for that campus. In response to
an inquiry from the Chairman, Vice Chancellor Gage confirmed that
the provisions of that Document are now acceptable to the Profes-
sional Association; and Chancellor Bromery stated that the Document
had been amended to allow for the continued serving of alcoholic
beverages at the "Top of the Campus" restaurant. Associate Vice
4 2 85
! I : i'^MO.O
UM/Amherst —
Proposed Trustee
Alcoholic
Beverages Policy
Statement
(Doc. T74-080)
and Proposed
Alcoholic
Beverages Rules
and Regulations
(Doc. T74-081)
4286
Stu. Affairs
Comm.
3-20-74
UM/Amherst —
Proposed Trustee
Alcoholic
Beverages Policy
COMMITTEE
Statement
(Doc. T74-080)
and Proposed
Alcoholic
Beverages Rules
and Regulations
(Doc. T74-081)
Preliminary
Discussion of
University-wide
Information
Needs on Stu-
dent Character-
istics
UNIVERSITY OF MASSACHUSETTS
President Keith noted that the Document now before the Committee
had been approved by University Counsel. Mr. Sear son stated that
since the rules and regulations applied also to the faculty and
staff, the reference to students in the caption should be deleted.
Vice Chancellor Gage, in response to a question by the
Chairman, explained that the provision of Section 5(b) whereby the
sale of alcoholic beverages by students and student organizations
is limited to beer and wine only, results from the fact that such
sale by students and their organizations is authorized only upon
issuance of a one-day license, and that such a license restricts
sales to beer and wine.
Following additional clarification and further discussion,
it was the sense of the Committee that its endorsement of Documents
T74-080 and T74-081 be transmitted to the Executive Committee.
Chairman Shaler stated that he anticipated receiving proposed
rules and regulations from UM/Boston, and Chancellor Golino con-
firmed that these would be forthcoming at an early date.
The Chairman then turned to Mr. Gary Cooley, Director of
Analytical Studies in the Office of the President, for a Prelim-
inary Discussion of University-Wide Information Needs on Student
Characteristics . Mr. Cooley reported for the Committee's informa-
tion that during the past months the initial design of a computer-
supported University-wide Management Information System has been
receiving attention, and that it will include five principal areas:
student records, class and course records, personnel, finance, and
facilities. Data in each of these areas, when brought together,
can then be combined in different ways to yield information that
will be useful both for management and planning purposes.
Mr. Cooley explained that it is only the aggregated data
that would be analyzed and studied, and at President Wood's request
discussed two aspects of "student-flow processes" — (1) "enrollment
projection processes, " which permit future projections of enroll-
ment by student level and academic major for specific types of
student populations; and (2) "transition processes," which permit,
for example, analysis of how student populations pass into, through
and out of an institution in terms of choice of major, change of
major, attrition, and graduation rates.
President Wood pointed out that such aggregated data
have both scholarly and institutional decision-making value in
terms of the prediction of the performance of particular groups of
students at each of the campuses, and in terms of future demands
upon faculty and budget resources that can be predicted from
changes in enrollment patterns and course offerings.
Chancellor Bromery endorsed the concept of management
information systems generally, but expressed concern about the
attendant dangers of "the tendency to move toward the mechanization
I
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COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
of admissions," and the corresponding reduction in the role of
individual human judgment in decision-making. President Wood, Vice
President Lynton, and Chancellor Golino emphasized their awareness
of these dangers, but expressed the need for more valid and reliable
data in order to reach informed conclusions tempered with individual
judgment.
Chancellor Bromery asserted the importance of ensuring
that the development of aggregated data not lead to a situation
where information on an individual can be derived from it and used
for undesirable purposes. Vice President Lynton emphasized that a
key to the successful and intelligent use of a management informa-
tion system is a design whereby only the statistical aggregations
and summaries emerge, and protection of the individual is built in.
Mr. Cooley stated that while information on individuals is obviously
required in first establishing categories for study and analysis,
the system is designed so that the information on individuals simply
is not reported in the final group tabulations and comparisons,
and is not made available.
Associate Vice President Keith stated that three central
issues that must be addressed in any such system are accountability
(i.e., "who is required to report what, and when?"); confidentiality;
and accessibility (i.e., "who is to have access to the data?").
Following further brief discussion, and there being no
further business to come before the Committee, the meeting
adjourned at 2:35 p.m.
Addendum
At the request of Vice Chancellor Gage, the discussion of
the status of tuition waivers for residence hall counselors at UM/
Amherst, as reported in the Minutes of the Committee meeting of
January 14, 1974, p. 2, is amended to read as follows: "The two-year
trial program earlier approved by the Board of Trustees (Doc. T72-
175) has provided the base for only an incomplete evaluation of
counselor effectiveness. A preliminary evaluation report has been
prepared . . . ."
Franklin Patterson
Secretary of the University
4287
Stu. Affairs.
Comm.
3-20-74
Preliminary
Discussion of
University-wide
Information
Needs on Student
Characteristics
4 2 88
COMMITTEE
President ' s
Remarks
Campus Program
Review
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
March 20, 1974; 3:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, President
Wood; Trustees Cagle, Croce, Robertson, Troy; Treasurer
Johnson, Miss Eichel
Office of the President : Vice President Lynton, Budget
Director Gartenberg, Mr. Cass, Mrs. Hanson
UM/Amherst : Dr. Gulko
UM/Worcester : Mr. Cathey
The meeting was called to order at 3:45 p.m. by Chairman
Pumphret. President Wood informed the Committee that the roles of
the Multicampus and Trustee budget committees as set forth in the
University Governance Statement are becoming more clearly defined.
He said that the Multicampus budget committee will advise the
President in such areas as program mixes and priorities of the
various campuses. He stated that he feels that the major work of
the Trustee budget committee will come nearer the end of the budget-
ing process, after the campus budgets are prepared but before the
formal budgets are presented.
President Wood referred to the material on suggested
budget development guidelines and campus program review procedures
which had been circulated to the Committee earlier in the month
and asked for comments, suggestions and criticisms of this
material .
Chairman Pumphret stated that it was important that the
Committee be in agreement as to how deeply involved it should
become in the actual development of the budget, whether it should
be advisory to the campus budget personnel or should simply react
to the campus budgets after they are presented by the campuses.
At the request of Chairman Pumphret, Dr. Gartenberg,
Director of the Budget, explained the purpose of the Campus Program
Review, informing the Committee that this review provides the
framework by which both the FY 1975 Operating Budget and the FY 1976
Maintenance Budget Request are developed, and that this campus
program review would be presented to the Committees on the Budget
before either the FY 1975 Operating Budget or the FY 1976 Mainten-
ance Budget Request is presented to the Trustees for formal action,
I
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
Trustee Troy emphasized the importance of allowing enough
time between the program review and the submission of the formal
budget so that any questions raised could be answered before action
had to be taken by the Committee. Trustee Robertson suggested that
wherever major changes in programs, additions or deletions are
requested, supporting data should be provided giving the reasons
for such requests and the alternatives and priorities.
Trustee Croce asked how the budgets of the various
campuses were developed and Dr. Gulko and Mr. Cathey explained
the procedures used by the Amherst and Worcester budget offices,
respectively.
Dr. Gartenberg explained the purpose and timing of the
various budget processes, as set forth in the Budget Development
Guidelines , indicating that Legislative deadlines had to be met,
as well as deadlines for submission to the Board of Trustees and
deadlines dictated by the University's fiscal year. In order to
meet these various dates, the campus program review must take place
in late April or early May, at which time the campuses are asked
to indicate the budget status for the current fiscal year, their
plans for FY 1975 and the direction in which they expect to go in
FY 1976. The Committee on the Budget must be in a position to
recommend the operating budget for the coming fiscal year to the
Board of Trustees in August and the maintenance budget request for
the following year, in October.
Dr. Gartenberg stated that there would be two parts to
the FY 1975 Operating Budget document: a summary document which
will be transmitted to the Board for formal approval; and a
detailed campus expenditure plan, which should serve (1) as a
basis for planning and allocating fund expenditures on the campus,
(2) as a basis for developing the fiscal aspect of campus manage-
ment reporting and analysis, and (3) as a basis for responding to
specific questions raised by the Board of Trustees, the Trustee
Budget Committee, and the Multicampus Budget Committee.
Dr. Gartenberg stated that, in addition to setting a time
schedule for budget development, the guidelines also outline the
level of detail and the data on funds available which should be
included.
Chairman Pumphret stressed the importance of consistency
in the reporting of the various parts of the budget in order that
comparisons can more easily be made.
President Wood suggested that three informal hearings be
held with members of the Committee on the Budget, the Chancellors,
and the campus budget officers with regard to basic increases,
tradeoffs and priorities in their individual budgets before a
formal presentation is made by the President to the Committee.
4 2 89
Budget Comm.
3-20-74
Campus Program
Review
Budget Develop-
ment Guidelines
4 2 90
Budget Comm.
3-20-74
UNIVERSITY OF MASSACHUSETTS
Budget Develop- Dr. Gulko said that July would be a reasonable time to make any
ment Guidelines changes that the Committee deemed desirable.
II
There being no further business, the meeting adjourned at
committee 4:55 p. m<
' Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF THE MEETING OF THE TRUSTEE COMMITTEE ON FINANCE
March 21, 1974; 10:30 a.m.
Office of the President
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, Trustees
Apostola, Cagle, Crowley, Rowland, Troy; Treasurer
Johnson, Mr. DeWolfe
Office of the President : Dr. Gartenberg, Mr. Kaplan
UM/Amherst : Chancellor Bromery, Vice Chancellor Gage,
Mr. Corker, Mr. Dean, Dr. Gulko , Mr. Lindsey
UM/Boston : Vice Chancellor Hamilton
Invited Guests : Mr. Joseph Albert, Joseph H. Albert and
Associates; Mr. John Wood, Standish, Ayer and Wood, Inc.
The meeting was called to order at 10:30 a.m. by Trustee
Pumphret who had been designated by Chairman Gordon to act as
Chairman in his absence.
At the invitation of the Chairman, Mr. John Wood of the
firm of Standish, Ayer and Wood, Inc., Investment Counsel to the
University, presented the University of Massachusetts Endowment
Fund: Proposed Investment Program, March 21, 1974 (Doc. T74-082) .
Mr. Wood reported his recommendation that the Endowment Fund port-
folio holdings of oil company securities be shifted toward a
balance of domestic and international firms, and outlined his
reasons for recommending the purchase of Marathan Oil securities.
Following discussion, and in accordance with the Vote of the Board
of Trustees of June 30, 1966, empowering Kenneth W. Johnson, as
Treasurer of the University of Massachusetts, to take certain
actions relative to the endowment and trust funds of the University,
it was moved, seconded and
4291
VOTED :
To authorize and empower Kenneth W. Johnson,
Treasurer of the University of Massachusetts,
to execute the following transactions:
(1) To sell the following securities:
University
Endowment Fund:
Proposed Invest-
ment Program
(Doc. T74-082)
Gulf Oil
Mobil Oil -
604 shares
300 shares
and further,
4292
Finance Comm.
3-21-74
University
Endowment Fund:
Proposed Invest-
ment Program
(Doc. TiV-mj
Insurance Con-
sultant &
Review of
Liability
Insurance
Questions
(Doc. T74-076)
UNIVERSITY OF MASSACHUSETTS
(2) To purchase with the proceeds of the above-
mentioned sale of Gulf and Mobil securities,
and from available cash, the following
securities :
Marathan Oil
IBM
Honeywell
800 shares
50 shares
100 shares
Treasurer Johnson discussed the proposed purchase of 45
shares of Johnson and Johnson common stock as discussed in Doc.
T74-082, and it was accordingly moved, seconded and
VOTED : To authorize and empower Kenneth W. Johnson,
Treasurer of the University of Massachusetts,
to purchase into the endowment fund of the
University, from available uninvested endow-
ment fund cash and at a purchase price of
$110.37 per share, 45 shares of Johnson and
Johnson common stock previously received by
the University as a trust fund gift.
The Chairman next turned to Treasurer Johnson for a pre-
sentation on the proposed Insurance Consultant and Review of Lia -
bility Insurance Questions (Doc. T74-076) . Mr. Johnson stated that
in an attempt to address current and anticipated needs for lia-
bility insurance coverage, considering particularly the planned
opening of the Teaching Hospital at UM/Worcester , he and Chairman
Gordon were recommending that the University make use of an inde-
pendent insurance consultant, and had identified the firm of Joseph
H. Albert and Associates as the consultant they wish to employ.
Mr. Johnson added that as specific priority insurance needs were
identified from time to time, he would prepare a work order for the
preparation of appropriate specifications for insurance coverage
by the Albert firm.
Subsequent to that initial step, the procedure as dis-
cussed by Chairman Pumphret and Mr. Johnson would include the
solicitation of bids from qualified insurance firms, with the
resulting specific proposals being brought before the Committee for
approval.
Following discussion, Mr. Joseph Albert was asked to join
with the Committee and was introduced to the members. He summarized
his experience in developing insurance programs and discussed his
anticipated role in designing suitable specifications for coverage
prior to the beginning of negotiations with insurance companies.
After Mr. Albert's leaving the meeting and following
further discussion, it was the sense of the Committee that the
employment of Joseph H. Albert and Associates for the study of
specific insurance needs and programs and the prepartion of recom-
mendations, consistent with priorities, is an appropriate step to
take.
I
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
At the Chairman's request, Treasurer Johnson next
addressed the Designation of Use of Income from the Murray D. and
Anne H. Lincoln Endowment Fund (Doc. T74-077). Mr. Johnson
recounted for the Committee the intent of the bequest that the
income from the endowment fund be used essentially for unrestricted
purposes, but directed toward long-range planning and innovative
programs that cannot be wholly funded from state-appropriated and
other monies. It is anticipated that the principal of this fund
will soon exceed $1,500,000. Accordingly, Mr. Johnson presented
his recommendation for a policy procedure whereby the Board of
Trustees would have control over the income, to be expended from
time to time upon vote of the Board based upon the President's
recommendation for specific plans and programs.
Trustee Crowley raised questions concerning aspects of the
instrument which established the endowment fund, and expressed con-
cern about the proposed use of any such funds for multi-campus
purposes when the trust establishing the fund was executed prior to
the development of the University as a multi-campus institution.
Mr. Crowley endorsed the portion of the recommendation providing
for Board of Trustee control of such unrestricted endowment funds,
but urged thorough study by the administration and Trustees of
guidelines and criteria for the use of the funds for University-wide
rather than single-campus planning and programs. Accordingly, he
urged postponement of the proposed Vote designating use of fund
income for University-wide planning and innovative programs pending
such study.
Chairman Pumphret noted that the determination of the use
of income from unrestricted trust funds established during the
earlier years of the University is an issue of long standing, and
the ensuing discussion noted the merit of a study as proposed by
Trustee Crowley.
Noting that the Committee at this meeting was being asked
to address the issue of permanent financing for the Murray D.
Lincoln Campus Center and garage operation at UM/Amherst, Chairman
Pumphret proposed that a final policy decision by the Committee and
Board be deferred, and that in the interim funds be borrowed from
the income of the Lincoln endowment fund for the purpose of
assisting in meeting current debt service payments of the Campus
Center garage. Trustee Crowley and Trustee Troy endorsed these two
proposed concurrent actions; and discussion noted that the loan
would not be interest-free. Accordingly, it was moved by Trustee
Crowley, seconded, and
VOTED ; To recommend to the Board of Trustees that the
Treasurer of the University, Kenneth W. Johnson,
upon the request of the President of the Univer-
sity, be authorized to loan an amount not to
exceed $50,000 from accumulated income of the
Murray D. and Anne H. Lincoln Fund to the Campus
Center Trust Fund for the purpose of assisting in
meeting debt service.
4293
Finance Comm,
3-21-74
Designation of
Use of Income
From Lincoln
Endowment Fund
.(Doc T74-077)
4 2 94
Finance Comm,
3-21-74
UM/Amherst —
Campus Center
Financing
(Doc. T74-078)
COMMITTEE
UM/Boston —
Bookshop Trust
Fund
UNIVERSITY OF MASSACHUSETTS
Chairman Pumphret spoke to the issue of Campus Center
Financing (UMBA Project XI), UM/Amherst (Doc. T74-078) by stating
that the University of Massachusetts Building Authority is attempt-
ing to negotiate the sale of bonds in the amount of $21,100,000 for
the permanent financing of the Campus Center and parking garage
operation, adding that the existing temporary notes mature on
April 15, 1974, and the statuatory authority for temporary financing
of the Center expires on July 6, 1974. He noted that the establish-
ment of permanent financing will permit the budgeting of debt
service payments on a more systematic long-range basis than is now
possible.
The Chairman outlined the procedure that would be followed
in offering the bonds for sale, and stated that more complete infor-
mation would be available following a meeting of the Building
Authority and others on March 27, and that a more complete and infor-
mative report could then be made to the Committee and the Board.
For that reason, he said, he would not propose that any action be
taken at this time, and Treasurer Johnson concurred. Mr. Johnson
commended the members of the Chancellor's staff and the student
representatives that had been involved in reexamining the operation
and finances of the Campus Center, and Chairman Pumphret stated
that the fact that the Committee is now able to begin to address
itself to specific steps in permanent financing is testimony of
their efforts.
The Chairman then turned to a discussion of the Bookshop
Trust Fund, UM/Boston . Vice Chancellor Hamilton reported that
approximately three years ago, the UM/Boston administration had
purchased books and materials from the bookstore operation at UM/
Amherst in order to begin to offer a bookstore service at the new
campus, and that the negotiated value of the inventory transferred
had been set at $108,500. According to Dr. Hamilton, it has become
increasingly clear to the UM/Boston administration that the cost
of the initial inventory could not be repaid within a reasonable
time if the campus continued to manage and operate the bookstore.
Therefore, following the example of other colleges and universities,
they began to explore the alternative of having the bookstore
operated on a concession basis, and have identified and examined
six firms which operate such concessions.
Specifications for the awarding of a bookstore concession
and its operation have been developed, and have been reviewed and
approved by the Treasurer and General Counsel of the University.
The action now proposed by Vice Chancellor Hamilton would permit
the solicitation of bids for a concession operation, and he stated
his expectation that bids would be received from no fewer than six
concessionaires. Under this method of operation, he stated, he
anticipated that the debt of $108,500 can be repaid to UM/Amherst
in five or six years.
Trustee Cagle inquired whether, in view of some apparently
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COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
unsatisfactory experiences with the cafeteria concession at UM/
Boston, there is to be any provision made for student involvement
in negotiations prior to the awarding of a contract. Vice Chan-
cellor Hamilton replied that the specifications require the estab-
lishment of a management advisory committee comprised of faculty,
staff, and students; and that the University may require the
termination of the employment of any employee of the concessionaire
whose performance proves not to be satisfactory to the University.
Dr. Gulko , UM/Amherst Budget Director, expressed concern
about the proposed mechanism whereby UM/Amherst would be reimbursed
for its loan. Following discussion and in accordance with a
suggested change in the mechanism for repayment, it was moved,
seconded and
4295
Finance Comm.
3-21-74
UM/Boston —
Bookshop Trust
Fund
VOTED
and
I
VOTED:
and
VOTED
and further
To recommend to the Board of Trustees that the
Treasurer of the University, Kenneth W. Johnson
and the Vice Chancellor for Administration and
Finance, William R. Hamilton, Jr., be hereby
authorized to enter into a contract with the
successful bidder for University Bookstore
Operation, Harbor Campus, including the sale
of the inventory of the Boston Bookshop Trust
Fund Account, in accordance with the terms and
conditions in the bid specifications on file
in the Treasurer's Office.
To recommend to the Board of Trustees that
payments received from the concessionaire under
the contract for University Bookstore Operation
under Article B15 for fixed expenses shall be
paid to the State Treasurer as monies due the
Commonwealth and that all other payments received
from the concessionaire shall be deposited to
the Boston Bookshop Trust Fund and shall be
used to pay off all accrued debts and for the
other continuing purposes of the Boston Bookshop
Trust Fund.
To recommend to the Board of Trustees that the
Treasurer of the University, Kenneth W. Johnson,
be authorized to transfer $108,500 from the
Trust Fund Interest Account to the Trustee
Trust Fund Interest Reserve Account.
429
Finance Comm.
3-21-74
UM/Boston —
Bookshop Trust
Fund
COMMITTEE
UM/Boston —
Harbor Campus
Branch Bank
(Doc. T74-079)
UNIVERSITY OF MASSACHUSETTS
VOTED ; To recommend to the Board of Trustees that
the sum of $108,500 owed by the Boston Book-
shop to the Amherst Bookstore on account of
the inventory of books and supplies advanced
to start the Boston Bookshop be assumed by
the Trustee Trust Fund Interest Reserve
Account with the provision that the Trustee
Trust Fund Interest Reserve Account will be
reimbursed over a period of six (6) years by
the Boston Bookshop Trust Fund.
Chairman Pumphret then
a discussion on the proposed Harb
turned to Treasurer Johnson for
or Campus Branch Bank, UM/Boston
(Doc. T74-079). He reported that
requested that banking facilities
students, faculty, and staff, and
to be open to the general public,
specifications for the commercial
new Harbor Campus had been develo
solicited for a commercial bank t
basis in a University building,
addition to the state Commissione
operate at the Harbor Campus must
of the Currency.
the UM/Boston administration had
be made available to serve
that such a bank would also have
Mr. Johnson stated that the
operation of a bank branch at the
ped, and that bids would be
o operate the facility on a rental
In the case of a national bank, in
r of Banks, final approval to
be given by the federal Controller
The Treasurer stated that the branch would be a receipts
and payroll bank, and that there would be no disbursements for
other than payroll purposes. Vice Chancellor Hamilton added that
three available spaces had been identified at the campus that
could be made available for rental.
Trustee Cagle inquired whether the presence of the bank
on the campus would place an additional burden on campus security
personnel, perhaps ultimately leading to a request that they be
armed during the day. Vice Chancellor Hamilton replied that this
would not be the case since the bank would provide its own security
Following further discussion and clarification, it was moved,
seconded and
VOTED : To recommend to the Board of Trustees that the
Chancellor at UM/Boston, or his designee, be
authorized to invite bids for selection of a
commercial bank to maintain a branch at the
Harbor Campus based on specifications approved
by the Treasurer and the President with the
provision that the bids be presented to the
Trustee Finance Committee for approval and
award .
I
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
There being no further business to come before the Com-
mittee, the meeting adjourned at 12:55 p.m.
I
I
Franklin Patterson
Secretary to the Board of Trustees
4297
Finance Comm,
3-21-74
4 2 98
COMMITTEE
UM/Boston —
Personnel
Actions
(Doc. T74-083)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
April 3, 1974; 11:45 a.m.
Faculty Conference Room, Medical Science Building
University of Massachusetts at Worcester
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Apostola, Cagle, Carlson, Croce, Crowley,
Knowles, Pumphret , Robertson, Rowland, Shaler, Troy;
Mr. Callahan, representing Commissioner Anrig; Secretary
Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Mr. Cass, Mr. Kaplan, Mr.
O'Leary
UM/Amherst : Chancellor Bromery, Vice Chancellor Gage
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order at 12:10 p.m. by
Chairman Healey.
At the request of the Chairman, Chancellor Golino pre-
sented two proposed Personnel Actions — UM/Boston, relative to his
appointment of Dr. Robert H. Spaethling as Acting Vice Chancellor
for Academic Affairs and Provost, and Dr. Robert J. Steamer as
Acting Dean, College II. After brief discussion it was moved,
seconded and
VOTED :
To recommend to the Board of Trustees that it
confirm and approve the Personnel Actions
involving changes of title and salary adjust-
ments as detailed in Trustee Document T74-083
and further
VOTED
That every personnel action shall be subject
to the policies and procedures now in effect as
subsequently amended, revised, added to, or
repealed by the Board of Trustees with respect
to professional personnel under provisions of
Chapter 75 of the General Laws as amended by
Chapter 648, 1962. The classification, salary
range, and descriptive job specification for
each position to which a member of the
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COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
professional staff is hereby appointed, promoted,
transferred, or determined shall be as hereafter
determined by the Board of Trustees or under their
authority.
The Chairman then turned to Mr. O'Leary, Assistant General
Counsel, for a discussion of the proposed Trustee Alcoholic Beverages
Policy Statement (Doc. T74-080) ; and the proposed Alcoholic Beverages
Rules and Regulations — UM/Amherst (Doc. T74-081A) . Mr. O'Leary
stated that the general Trustee Policy Statement includes the pro-
vision that each campus shall develop, for review and approval by
the Board of Trustees, specific rules and regulations appropriate
for that campus. Rules and regulations for UM/Amherst, he said,
were first transmitted to the Executive Committee last summer, and
had now been redrawn based on Trustee comments at that time.
Mr. O'Leary stated that the rules and regulations now before the
Committee had been approved by the appropriate campus constituencies;
and Vice Chancellor Gage stated that the proposed document has his
endorsement .
Trustee Pumphret requested clarification of the intent of
Section 5(e) of the proposed rules and regulations, asking whether
it is the practice of the UM/Amherst administration to grant
approval of license applications only to recognized student organi-
zations, or if individual students may also receive such approval.
Vice Chancellor Gage replied that approval of a license application
will not be granted by the Chancellor or his designee in the
absence of appropriate assurances that the license approval request
is not for individually sponsored purposes. The ensuing discussion
noted the need for making this more limited intent an explicit
provision of the rules and regulations, and it was accordingly
moved, seconded and
VOTED : To delete Section 5(e) of Trustee Document
T74-080, and to insert in its place the follow-
ing new Section 5(e):
"No student or organization shall apply for
a license to sell alcoholic beverages unless the
Responsible Officer designated by the Chancellor
of the University under Section 8 of these regu-
lations, shall first approve said application."
Chairman Healey noted that the proposed rules and regula-
tions are to apply not only to students at UM/Amherst, but to the
entire campus community. Accordingly, he moved an amendment to the
last paragraph of the Preface of Trustee Document T74-081, and being
seconded, it was
VOTED : To delete the last sentence of the last paragraph
of the Preface of Trustee Document T74-081,
relative to the requirement that students acquaint
4 2 99
Exec. Comm.
4-3-74
UM/ Boston-
Personnel
Actions
UM/Amherst —
Trustee
Alcoholic
Beverages Policy
Statement
(Doc. T74-080)
and Alcoholic
Beverages Rules
and Regulations
(Doc. T74-081A)
4 3 00
Exec. Comm.
4-3-74
UM/ Amherst —
Trustee
Alcoholic
Beverages
Policy COMMITTEE
Statement
(Doc. T74-080)
and Alcoholic
Beverages Rules
and Regulations
(Doc. T74-081A)
Statement by
the Board of
Trustees of the
University of
Massachusetts
on Meeting the
Needs for
Veterinary
Medicine Educa-
in New England
UNIVERSITY OF MASSACHUSETTS
themselves with laws and regulations concerning
alcoholic beverages, and to insert in its place
the following new sentence:
"All members of the University community
are expected to acquaint themselves with the
laws and regulations relative to the possession,
consumption, and sale of alcoholic beverages."
It was then moved, seconded and
VOTED : To recommend to the Board of Trustees that it
repeal the present alcoholic beverage policy as
set forth in Trustee Document T74-034 and adopt
in its place the proposed Trustee Policy State-
ment on the Acquisition, Possession, Sale, and
Consumption of Alcoholic Beverages on Property
Occupied, Owned, or Controlled by the University
of Massachusetts, as set forth in Document T74-
080, which document is attached hereto and made
a part of this vote.
and
VOTED : To adopt and approve the Rules and Regulations
Relative to the Possession, Consumption, and
Sale of Alcoholic Beverages at the University
of Massachusetts at Amherst, as set forth in
Document T74-081 as amended, which amended
document is designated as Document T74-081A,
and is attached hereto and made a part of this
vote.
Chairman Healey introduced discussion of the Proposed
"Statement by the Board of Trustees of the University of Massachu-
setts on Meeting the Needs for Veterinary Medicine Education in New
England" by noting that it is essential to differentiate between
"need" and "demand" in discussing a facility to provide education
in veterinary medicine, and stated that the concept of "need" must
take precedence.
President Wood referred to a "Letter to the Editor"
appearing in the Boston Globe of March 21, 1974, in which it was
asserted that in the past the Trustees had voted unanimously in
favor of such a facility at the University, and that Board of
Trustee records would reveal that vote. He stated that on June 8,
1946, the Trustees of the then Massachusetts State College had
voted that they "be recorded in favor of the establishment of a
School of Veterinary Medicine at the College, said School to be
established when sufficient funds are available for staff, equip-
ment and operation ..." (Minutes of the Meeting of the Trustees
of Massachusetts State College, June 8, 1946, p. 1278);
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COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
and that on July 28, 1948, the Trustees had discussed such a School,
and had retained a $2,500,000 item for such a School in the main-
tenance budget request, noting that at the time the University of
Connecticut was planning a School of Veterinary Medicine and that
"... one such school is all that is needed in New England."
(Minutes of the Meeting of the Trustees of Massachusetts State
College, July 28, 1948, p. 1532). Following discussion, the Commit-
tee endorsed the proposed Statement, with amendments, for trans-
mission to and action by the Board of Trustees at the afternoon
meeting.
At the request of the Chairman, Mr. Kaplan, the Assistant
to the President, spoke to the proposed Amendment of Trustee Vote
of March 6, 1974, Relative to the Classification of Students for
Tuition Purposes . He stated that a thirty-day extension of the
filing date for change in tuition classification status by students
was needed in order to provide students with more time for preparing
the necessary application. It was accordingly moved, seconded and
VOTED : To recommend to the Board of Trustees that the time
for filing applications for change in tuition
classification for the Spring Semester, 1974, under
the rules and regulations for the classification of
students for tuition purposes (Trustee Document
T74-037A, adopted March 6, 1974, effective
January 1, 1974), be extended from April 15, 1974,
to and including May 15, 1974.
There being no further business to come before the Com-
mittee, the meeting adjourned at 12:30 p.m.
I
Franklin Patterson
Secretary to the Board of Trustees
4301
Exec. Comm.
4-3-74
Statement by the
Board of
Trustees of the
University of
Massachusetts on
Meeting the
Needs for
Veterinary
Medicine Educa-
tion in New
England
Amendment of
Trustee Vote of
3/6/74 Relative
to the Classi-
fication of
Students for
Tuition Purposes
4302
COMMITTEE
Capital Outlay
Program
UM/ Wo re ester —
Progress Report
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
April 17, 1974; 9:00 a.m.
Office of the President; University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Knowles, President
Wood; Trustees Cagle, Pumphret; Dr. Bloomberg, repre-
senting Commissioner Goldman; Treasurer Johnson,
Secretary Patterson, Miss Eichel
Office of the President : Vice President Robinson
UM/Amherst : Mr. Littlef ield, Prof. Progulske
UM/Boston : Chancellor Golino, Mr. Rawn
UM/Worcester : Chancellor Soutter, Mr. Roth
The meeting was called to order at 9:10 a.m. by Chairman
Knowles, who asked President Wood for his comments on the agenda.
He stated that many of the agenda items were in the nature of a
review of progress on the campuses of the University and were
included to bring the Committee up to date on matters which it had
discussed or voted upon since last summer.
President Wood then reviewed the capital outlay program,
stating that if cuts proposed by various State agencies are
voted by the Legislature, priorities for construction on the
campuses will be seriously affected. The President said that, at
the request of Chancellor Soutter and with the help of Treasurer
Johnson, the University and the Bureau of Building Construction
had reviewed the items necessary at UM/Worcester. This review
included problems from excessive vibration in the power plant
boilers through the proposed parking garage. President Wood said
that the University is working to get capital funds for Phase II
at UM/Boston. He noted that a reduction in parking capacity,
which would entail a major redesign in future buildings, may be
required because of environmental impact considerations.
At the request of Chairman Knowles, Chancellor Soutter
reported on progress at UM/Worcester. Chancellor Soutter said
that an engineering expert from the faculty of Tufts University
had been employed to study the problem of vibration in the boilers,
but that his report had not yet been received. The Chancellor
informed the Committee that there had been change-orders in con-
struction at the hospital amounting to a considerable sum, which
appear to be the result of mistakes in engineering, and that the
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COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
University should not be expected to pay for architectural or
engineering errors. The approved design for the courtyard has gone
to the contractor for cost estimates. With regard to site develo-
ment , Chancellor Soutter indicated that money is available for
completing the parking lots, but that there is no money for land-
scaping, lighting, curbing, etc. He said that plans are being
developed for student housing, but that these plans have not yet
been submitted to the President's Office. The farmhouse on
Plantation Street will be available in August and could be ready at
minimal expense for the housing of 36 students by early September.
There is also a possibility of obtaining space in the nurses'
residence connected with the State Hospital, but this has not as
yet been approved by the Commissioner of Mental Health.
Trustee Pumphret expressed the hope that before the
Committee was requested to act on student housing, the costs of
the various alternatives would be available, which Chancellor
Soutter assured him would be the case. Chairman Knowles and Mr.
Roth informed the Committee that the redesign for the courtyard
would not result in additional cost to the University.
Trustee Pumphret, at the request of Chancellor Soutter,
reviewed for the Committee the various concerns to be faced before
a commitment is made to build a parking garage at UM/Worcester ,
such as the ratio of cost to expected income, the practices of
other hospitals in the Worcester area with regard to parking fees,
anticipated use of the garage and the possibility of using some of
the space for other activities. Trustee Pumphret said that the
firm of Kallmann & McKinnell had been selected from eleven
qualified architectural concerns to do the feasibility study for
the proposed garage and that they had retained Edison Parking
Systems as a consultant. Mr. Roth stated that he concurred with
the Bureau of Building Construction in its choice of architect.
Mr. Roth expressed concern that as yet no one has been
selected by the Bureau of Building Construction to work on the
interior design of the hospital.
Chairman Knowles asked Chancellor Golino to report on
progress at UM/Boston, and to review the status of Phase I con-
struction, which is nearly completed. The Chancellor stated that
the landscaping is underway and will add much to the appearance of
the campus. He said that Phase II and Phase lib construction will
depend on the availability of funds and that the future of
College IV is dependent upon the receipt of these funds. It has
been determined that no additional biology laboratories are
required in Building 030.
Based on new environmental protection standards, Secretary
of Transportation Altshuler has requested a substantial reduction
in the total parking spaces to be provided at UM/Boston, Chancellor
Golino observed that a reduction of one level in a building would
4303
B & G Comm.
4-17-74
UM/Worcester —
Progress Report
UM/Boston —
Progress Report
Proposed Reduc-
tion in Parking
Capacity
4 3 04
B & G Comm.
4-17-74
UM/Boston —
Progress Report
Proposed
Reduction in
ParkingcoMMiiTEE
Capacity
Shuttle Bus
System
UM/Amherst —
Use and Manage-
ment of Univer-
sity Forests
(Doc. T74-084)
Microwave
Repeater on
Mt . Toby
UNIVERSITY OF MASSACHUSETTS
not create serious problems, but the removal of a second level
would create very difficult problems of redesign.
Assistant Chancellor Rawn reported that the new regula-
tions require that the ratio between parking spaces and people be
reduced by 25 percent. Mr. Rawn said that the campus administra-
tion agrees that a reduction in parking spaces is desirable, but
would like to effect this change primarily by reductions in
Phase lib and Phase III construction to avoid redesign in Phase II
and to allow the later buildings to relate more closely to the
shoreline.
With regard to the shuttle bus system, Mr. Rawn reported
that it is so successful that fewer automobiles are being driven
to the campus than was anticipated, which means that less parking
income is being realized to support the free bus service. Trustee
Pumphret stated that since it was the purpose of the shuttle
bus service to curtail the number of automobiles coming into the
community, some way must be found to make up the deficit from other
sources. It was also suggested that some of the excess parking
space could be converted temporarily into other use, such as
storage of supplies.
With further reference to the landscaping mentioned by
Chancellor Golino, Mr. Rawn observed that this is the largest
landscaping project undertaken in the Commonwealth, and that the
campus is grateful to Chairman Knowles for her suggestions on the
seawall, which have enhanced the beauty of this project. Ninety
percent of the landscaping is expected to be completed by May 1.
Chairman Knowles asked Mr. Rawn to report further on the
utilization of parking spaces at the next meeting of the Committee.
Chairman Knowles then recognized Professor Donald Pro-
gulske, head of the Department of Forestry and Wildlife Management
at UM/Amherst, and asked him to review for the Committee policy
proposals for the use and management of forest lands owned by the
University. Professor Progulske explained that these forests are
used for research and experimentation by the Department of Forestry
and Wildlife Management and that both students and the public also
make use of the forests for recreational purposes. He said that
a policy was needed in order to protect both the public and the
experiments and to enable University security personnel to enforce
regulations. Vice President Robinson said that the General Counsel
was reviewing the question of delegation, and that a proposed vote
would be ready for the Committee at its May meeting.
With regard to the microwave repeater which the Commit-
tee had voted to allow the FAA to construct on University property
on Mt . Toby, Professor Progulske stated that no action had been
taken on this project to date since a base had not yet been
established by the FAA in Cummington.
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I
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UNIVERSITY OF MASSACHUSETTS
Treasurer Johnson introduced the Proposed Agreement
between the Department of Veterinary & Animal Sciences, UM/Amherst ,
and Stanley Bohonowicz, South Deerfield (Doc. T74-086) , stating that
this land is used to raise corn and hay for animals at the South
Deerfield facilities.
Upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
Treasurer of the University, Kenneth W. Johnson,
be authorized to execute Agreements from time to
time whereby the Department of Veterinary &
Animal Sciences of the University of Massachu-
setts, Amherst, for a nominal consideration, may
cultivate certain crops on lands of Stanley
Bohonowicz in South Deerfield, Franklin County,
Massachusetts for the use and benefit of the
University.
Chairman Knowles asked Mr. Jack Littlefield, Director of
Planning for UM/Amherst, to report on the progress of the trans-
portation and parking system and on the progress of the Fine Arts
Center. Mr. Littlefield informed the Committee that construction
of the Fine Arts Center is nearly completed. Occupancy can take
place during the summer if an exemption from the sewage ban is
obtained. Equipment orders have been placed. Lighting is in final
design stage, and acoustical and sight-line problems are under study
Mr. Littlefield also reported briefly on the progress of the power
plant, the infirmary, the modular housing and the fire loss at
Tobin Hall.
He then turned to the operation of the parking and trans-
portation plan. He said that with the exception of one lot, there
have been no complaints from people who could not find parking
space. He stated that there is need for backup service for the
buses. Mr. Littlefield said it is hoped that the parking and trans-
portation system will make it possible to achieve the goal of a
pedestrian campus by the end of five years.
Replying to a question from Secretary Patterson with
regard to the Fine Arts Center, Mr. Littlefield stated that the
dedication of the building should not take place until the fall of
1975, since it would take until then to adjust and refine the
various systems in the building, such as heating, ventilation,
air conditioning, etc.
Chairman Knowles then turned to the question of policy
and procedure for naming of buildings, and reviewed for the Commit-
tee the guidelines that had been established by the Committee at a
recent meeting. A discussion ensued with regard to the policy of
using generic names for certain types of buildings, with particular
reference to the University Library and the Fine Arts Center at
4305
B & G Comm.
4-17-74
UM/Amherst —
Proposed Agree-
ment between
Dept. of
Veterinary &
Animal Sciences
& Stanley
Bohonowicz,
S. Deerfield
(Doc. T74-086)
UM/Amherst —
Progress Report
Transportation
and Parking
System
Naming of
Buildings
4306
B & G Comm,
4-17-74
Naming of
Buildings
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
UM/ Amherst , and the teaching hospital and the medical science
building at UM/Worcester . Vice President Robinson commented that
it had not been the policy of the University to give names to the
various schools and colleges, but only to buildings. In the case
of the medical science building, it might not be wise to name this
structure "University Medical School" since it is possible that
other programs might eventually be located in the building. Dr.
Bloomberg said that he did not see that naming the library, the
fine arts center or the hospital by other than generic names would
obscure the purposes for which the buildings were intended.
Mr. Littlefield pointed out that the Trustees had already acted in
1968 naming the UM/ Amherst library "University Library" and the
fine arts building "Fine Arts Center."
It was the consensus of the Committee that no formal
procedure for soliciting names for buildings should be determined
until the Chancellors could be present to present their views in
this matter.
There being no further business to come before the
Committee, the meeting adjourned at 11:48 a.m.
/^L^wJ*^ Xjl/w/z*-^^
Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
April 17, 1974; 3:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret , President
Wood; Trustee Troy, Treasurer Johnson, Secretary Patterson,
Miss Eichel
Office of the President : Vice President Lynton, Budget
Director Gartenberg
UM/Worcester : Chancellor Soutter, Mr. Cathey, Mr. Fellner,
Mr. Stockwell
The meeting was called to order at 3:35 p.m. by Chairman
Pumphret. At the request of Chairman Pumphret, President Wood
introduced the subject of the Teaching Hospital budget and reminded
the Committee that at the time the FY 1975 Maintenance Budget Request
was approved by the Board of Trustees, in October 1973, an informa-
tional copy of the budget for the Teaching Hospital at UM/Worcester
was included, with an indication that a request for funds would be
submitted at a later date, pending a review of construction sched-
ules. President Wood indicated that since construction of the
hospital is ahead of schedule, a budget request will be necessary
before the beginning of the 1975 fiscal year. He called the Commit-
tee's attention to the Fiscal Year 1975 Budget Request for the
Teaching Hospital (Doc. T74-085) , which had been circulated to the
members of the Committee prior to the meeting and asked Mr. John
Stockwell, Hospital Director, to review with the Committee this
budget document.
Mr. Stockwell informed the Committee of the most recent
set of construction estimates for completing various phases of the
hospital. According to the estimates, floors are scheduled to be
available on the following dates:
Level
B
A
1
2
3
4-9
Date
8/26/74
7/26/74
10/23/74
1/13/75
1/21/75
7/07/75
Mr. Stockwell provided an overview of the relationship between the
4307
Comments by
the President
UM/Worcester —
FY 1975 Budget
Request for
Teaching
Hospital
(Doc. T74-085)
4 3 08
Budget Comm.
4-17-74
UNIVERSITY OF MASSACHUSETTS
UM/Worcester —
FY 1975 Budget
Request for
Teaching
COMMITTEE
Hospital
schedule of opening to the fiscal requirements outlined in the FY
1975 request. In addition, Mr. Stockwell related the opening
schedule to other activities which were proceeding at the same
time which were also necessary for the opening of the hospital.
Chairman Pumphret raised a number of questions concerning
specific elements of the request and the manner in which the
information was presented. These questions included the following:
First, the status of current planning in relation to the
issue of lease versus purchase of specific types of equipment.
Mr. Stockwell informed the Committee that bids were out on certain
specific pieces of equipment; however, a final decision had not
yet been made for major acquisitions.
Second, Chairman Pumphret suggested that reimbursable
expenses should be clearly noted as such in the budget and that
portions of the narrative statement in the budget should be amended
for the purpose of clarity. He suggested that nonrecurring
expenses resulting from the opening of the hospital should be
clearly indicated and separated from those expenses which will be
recurring as a result of the continued operation of the hospital.
Third, there was discussion of the appointment of
residents and the opening of the inpatient and outpatient depart-
ments of the hospital.
After further discussion of specific items in the budget,
it was the consensus of the Committee that with the modifications
previously mentioned for the purpose of clarity the budget for the
Teaching Hospital was well presented. These modifications are to
be made in the budget which will be presented to the Trustees in
May. Dr. Gartenberg suggested that a brief summary accompany the
budget document, and Vice President Lynton requested that a
graphic presentation be made to the Board of Trustees.
There being no further discussion, the meeting adjourned
at 5:00 p.m.
Franklin Patterson
Secretary to the Board of Trustees
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE
ON LONG-RANGE PLANNING
April 22, 1974; 1:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
Trustees and Trustee Staff ; Chairman Rowland, President
Wood; Trustees Anrig, Apostola, Carlson, Chandler,
Robertson; Mr. Callahan, assisting Commissioner Anrig;
Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson,
Vice President Lynton, Mr. Cooley
UM/Boston: Chancellor Golino
The meeting was called to order by Chairman Rowland at
1:00 p .m.
Chairman Rowland noted her receipt of a letter dated
April 12, 1974, from Dr. Joseph M. Cronin, Secretary of Educational
Affairs, enclosing a summary of his remarks to the House Ways and
Means Committee on budget. Secretary Cronin had indicated that his
analysis of current changes in enrollment patterns is very much in
line with Mr. Cooley 's presentation made at the February meeting of
the Committee. After a brief discussion of the letter and
enclosure, Trustee Rowland indicated that she would reply to
Secretary Cronin at an early date.
Chairman F.owland then invited President Wood to comment
on recent developments in the University relevant to the Committee's
work. In response, President Wood noted that the Multi-Campus
Planning Committee had now had three meetings, that it soon would
meet with the Multi-Campus Budget Committee, and that it was his
hope both Committees may move promptly towards further clarifica-
tion of their appropriate roles. President Wood reported that Vice
President Lynton and the Chancellors had completed a review of
tenure recommendations for the present spring, that recommendations
would be considered by the Committee on Faculty and Educational
Policy on April 24 for subsequent action by the Board on May 1,
and that a firm schedule will be initiated this June to regularize
tenure review for the academic year 1974-75 and thereafter. The
President noted receipt of the interim report of the New Directions
Committee of UM/Boston, and said that a final report is still some
months away. In this connection, President Wood stated his hope
4 3 09
Discussion of
Secretary
Cronin' s Letter-
Chairman
Rowland
Initial Remarks
by President
Wood
4 310
Long-Range
Planning Coram.
4-22-74
Initial Remarks
by President
Wood
COMMITTEE
Comments by
Vice President
Robinson
UM/Boston —
Presentation on
Alternative
Enrollment
Patterns
UNIVERSITY OF MASSACHUSETTS
that the Long-Range Planning Committee would consider drafting a
Trustee statement with regard to options and alternatives in the
future development of UM/Boston for consideration by the Board at
its June 1974 meeting. He also commented that Dr. Kenneth Cris-
pell has accepted chairmanship of the Visiting Committee to the
University of Massachusetts Medical School, beginning in June.
Chairman Rowland asked about progress in organizing the
University Advisory Council on the Fine Arts. Vice President
Lynton indicated that progress is being made towards the selection
of a suitable chairman. Chairman Rowland said that the President
would make appointments to the Council, and that she hoped to have
an opportunity to advise on these choices. She then introduced the
subject of alternative enrollment patterns for the Boston Harbor
Campus, and asked Vice President Robinson, Chancellor Golino, and
Mr. Cooley to begin discussion.
Vice President Robinson began by noting that projections
developed by Mr. Cooley are illustrative and intended to pose
alternatives for discussion purposes. She said that enrollments
and space planning have been closely tied together at UM/Boston,
using a 200 gross square foot /student formula developed by Mr.
Littlefield of UM/Amherst and accepted by the Legislature in
determining appropriations. Present construction and future space
needs, therefore, place constraints on changing enrollment goals.
She noted further that the projections highlight two important
points: the possibility of a goal or ceiling somewhere between
10,000 and 12,500 students, and the effect of an extended class
schedule on campus capacity.
Vice President Robinson then asked Mr. Cooley to review
with the Committee possible alternative enrollment patterns for
the Boston Harbor Campus. Mr. Cooley noted the 1972 action of
the Board of Trustees reducing the original enrollment goal of
15,000 to 12,500. He said that several continuing trends support
this reduction. These include a projected decline in the number of
future high school graduates, a small decline in the overall
college-going rate, a decline in the student demand for graduate
education in the traditional disciplines, and the high cost of
graduate education in a time of fiscal constraint. He said that
while an enrollment goal is a helpful parameter, it requires
further definition before it can be translated into enrollment and
space planning. Some of the issues which must be considered are
these:
In establishing enrollment goals, is the unit of
measurement head count or FTE?
What student groups (undergraduate, graduate,
precollege, day, evening, full-time, part-time)
are to be included within the ceiling?
I:
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COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
What will be the lower division/upper division, under-
graduate/graduate, full-time/part-time mix?
Will the University offer a full set of undergraduate
and graduate programs for part-time and evening students?
How will part-time and evening study be financed?
Will broad but nevertheless fully-articulated programs
be available for A. A. and A. S. degree students?
Having noted these variables, Mr. Cooley then reviewed
five tables depicting possible alternative enrollment patterns and
incorporating consideration of some of the issues noted above.
There followed active discussion in which all members of
the Committee took part. It was strongly suggested that enrollment
planning take into consideration the definition of educational pro-
grams, and estimated demand for them, rather than assuming a
ceiling. President Wood commented that differential demand analysis
was indeed an important factor to be considered in campus planning.
It was emphasized in further discussion that, in its central
mission, UM/Boston should have an enrollment pattern which would
help assure access to university-level education for urban students
who might not otherwise be so served. Maximum utilization of
present and future capacity was urged. Other factors touched upon
in Committee discussion included the place of part-time students in
future programming, the nature of the rate of application for
admission to UM/Boston, the probable size of the pool of candidates
for admission to the College of Public and Community Service, the
effect of urban student enrollment upon graduate program develop-
ment, the effect of alternative enrollment patterns on physical
plant planning and development, and other matters.
The Committee agreed that a policy statement with regard
to UM/Boston enrollment planning should be developed for considera-
tion at the June meeting of the Board of Trustees.
There being no other business to come before the Commit-
tee, the meeting was adjourned at 3:00 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4311
Long-Range
Planning Comm,
4-22-74
Presentation on
Alternative
Enrollment
Patterns
Discussion of
Alternative
Enrollment
Patterns
UM/Boston —
Agreement to
Draft Policy
Statement —
Enrollment
Planning
4312
COMMITTEE
UM/Worcester —
Promotion to
Professor with
Tenure and
Appointment as
Chairman of
Department of
Pharmacology of
Neal C. Brown
(Doc. T74-091)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
April 24, 1974; 10:30 a.m.
Office of the President
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Troy, President
Wood; Trustees Apostola, Cagle, Croce, Robertson;
Dr. Bloomberg, representing Commissioner Goldman,
Mr. Callahan, representing Commissioner Anrig; Secretary
Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton,
Mr. Kaplan, Mr. Sear son
UM/ Amherst : Chancellor Bromery, Vice Chancellor Gluck-
stern, Professor Young
UM/Boston : Chancellor Golino, Acting Vice Chancellor
Spaethling
UM/Worcester: Chancellor Soutter
The meeting was called to order at 12:35 p.m. by
Chairman Troy.
At the Chairman's request, Chancellor Soutter presented
the proposed Promotion to Professor of Pharmacology with Tenure
and Appointment as Chairman of the Department of Pharmacology of
Dr. Neal C. Brown, UM/Worcester (Doc. T74-091) . The Chancellor
stated that the search for a Chairman of the Department of
Pharmacology had been ongoing for nearly two years, and discussed
the qualifications of the three final candidates and the reasons
for recommending Dr. Brown. It was then moved, seconded and
VOTED : To recommend to the Board of Trustees that it
concur in the promotion of Neal C. Brown to
Professor of Pharmacology "A" with Tenure,
University of Massachusetts at Worcester,
effective June 15, 1974.
and
VOTED : To recommend to the Board of Trustees that it
approve the designation of Neal C. Brown as
Chairman of the Department of Pharmacology,
University of Massachusetts at Worcester,
effective June 15, 1974.
I
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
Chairman Troy next introduced the proposed Campus Tenure
Recommendations, UM/Amherst and UM/Boston (Doc. T74-096 and Doc.
T74-097). The Chairman began the discussion by noting the univer-
sality of tenure concerns, and observed that marked recent progress
has been made at the University in delineating the policies and
procedures whereby tenure is awarded. He expressed the hope and
expectation that in the coming year continued progress will be made
in carefully systematizing the tenure planning and granting proce-
dures at every level in the University, and emphasized the need to
begin early in each academic year the assessment of candidates for
tenure, as well as earlier communication with faculty members con-
cerning the status of their progress toward tenure.
President Wood stated that the tenure documents and
analyses before the Committee reflected great credit upon the work
of Vice Chancellors Gluckstern and Spaethling and Vice President
Lynton, and noted that this is the first review of tenure recom-
mendations to have been considered under the provisions of the
Trustee Statement on University Governance, and that it marked the
beginnings of a systematic procedure for determining tenure awards.
Vice President Lynton discussed the process by which the
tenure recommendations had come to the Committee, noting that this
has been a transitional year, concerning both administrative and
staffing arrangements at UM/Boston and in the President's Office
and improved liaison between the campuses and the President's
Office. Partly for this latter reason, he stated, the President had
decided not to exercise the prerogative of taking any negative
actions on the recommendations forwarded by the campuses.
Dr. Lynton noted that a small number of departments at
the Amherst and Boston campuses are now approaching a fully tenured
status, and that this has implications for the futures of those
departments which must be addressed fully. He also expressed his
wish that the results of Affirmative Action efforts had been more
positive, particularly at the Amherst campus where 14 out of 80
recommendations were for women or minority group members, compared
with 10 out of 30 from UM/Boston.
Among general and related issues which he has discussed
with campus personnel and which must receive continued attention in
the coming months, Vice President Lynton cited: (1) the award of
tenure without accompanying promotion, when consistency would
suggest that if there is sufficient achievement and promise to
warrant the granting of tenure, there should be sufficient achieve-
ment and promise to warrant promotion; (2) the need for a thorough
review of reappointments at the level of assistant professor prior
to the year of decision for the awarding of tenure; (3) careful
review of prior service in reaching tenure decisions; and (4) the
situation of people who are essentially viewed as career instructors
or career assistant professors, which tends to develop a kind of
second-class citizenship among the faculty.
4313
F & EP Coram.
4-24-74
Campus Tenure
Recommendations
(Docs. T74-096
and T74-097)
4 314
F & EP Comm,
4-24-74
UNIVERSITY OF MASSACHUSETTS
Campus Tenure
Recommendat ions
(Docs. T74-096
and T74-097)
COMMITTEE
Additional issues requiring attention, as identified by-
Vice President Lynton, are: (1) appropriate evaluation for tenure
in cases where an individual has moved into an administrative
position after only a few years as a faculty member, where an
option might be to postpone the tenure decision year, thereby
neither evaluating the administrative experience as a basis for
tenure nor penalizing a faculty member for assuming administra-
tive duties; and (2) the definition and standards of service, where
there is often confusion among service on routine standing commit-
tees, special committee assignments requiring an unusual amount of
time and effort, and exemplary public service above the normal
off-campus responsibilities of a faculty member. Dr. Lynton stated
that there is a need to give greater attention to the last two
types of service, noting that a normal amount of campus committee
work should not be considered as meritorious performance.
At the request of the Chairman, Vice Chancellors Gluck-
stern and Spaethling outlined the internal procedures for review
and evaluation of tenure recommendation at their respective
campuses. Chancellor Golino, commenting on the procedure at
UM/Boston, cited the need on that campus for greater clarity of
tenure standards and of the tenure granting process. In this con-
nection, Acting Vice Chancellor Spaethling noted that he has begun
to establish workshops for department chairmen and members of
personnel committees, in order to effect this clarification.
Upon the completion of the campus presentations, and
with the consent of the members, the Commitee went into executive
session to receive and discuss comments by Trustees on individual
tenure recommendations. Following the executive session, upon
motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
concur with the appointments to tenure proposed
by the President of the University and contained
in Documents T74-096 and T74-097 .
UM/Amherst —
Offer of Employ-
ment with Tenure
to Kenneth M.
Dolbeare
(Doc. T74-089)
The Chairman next addressed a proposed Of fer_ of Employ-
ment with Tenure to Kenneth M. Dolbeare, UM/Amherst (Doc. T74-089) .
Vice Chancellor Gluckstern noted that Professor Dolbeare holds
a law degree as well as a doctorate in political science, and
would make a most important contribution to the anticipated
program in law and society. The fact that Professor Dolbeare
would replace a retiring tenured senior faculty member was noted
by Vice President Lynton who stated that the proposed action
carried the enthusiastic endorsement of President Wood and himself
It was accordingly moved, seconded and
VOTED : To recommend to the Board of Trustees that the
Chancellor, UM/Amherst, or his designee, be
authorized to extend an offer of employment to
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
Kenneth M. Dolbeare as Professor of Political
Science with Tenure, University of Massachu-
setts at Amherst, effective September 1, 1974.
Chairman Troy then turned to the proposed Offer of Employ-
ment with Tenure to James E. Humphreys, UM/Amherst (Doc. T74-090) .
In endorsing this action, Vice Chancellor Gluckstern stated that
Professor Humphreys's specialization is in the field of algebra,
and that his appointment would fill an important need in the Depart-
ment of Mathematics and Statistics. Upon motion made and seconded,
it was then
VOTED : To recommend to the Board of Trustees that the
Chancellor, UM/Amherst, or his designee, be
authorized to extend an offer of employment to
James E. Humphreys as Associate Professor of
Mathematics and Statistics with Tenure, Univer-
sity of Massachusetts at Amherst, effective
September 1, 1974.
A proposal for the establishment of a Western European
Area Studies Program, UM/Amherst (Doc. T74-087), was then taken up
by the Chairman and discussed by Vice Chancellor Gluckstern. The
program represents a result of continued inter-disciplinary contacts
between academic departments and was presented as an activity
similar to existing area concentrations in Asian Studies and Latin
American Studies. A motion being made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
approve the establishment of a Western European
Area Studies Program leading to a Certificate
in Western Studies, University of Massachusetts
at Amherst, as contained in Trustee Document
T74-087.
The Chairman addressed the requested action to establish
a Five-College Major in Black Studies, UM/Amherst (Doc. T74-088) .
Vice Chancellor Gluckstern stated that for UM/Amherst the proposed
program would essentially represent a replacement of the existing
major in Afro-American Studies and that beyond the formal involvement
of faculty members from the other four institutions of the consortium^
would result in little change in such studies at the Amherst campus.
It was accordingly moved, seconded and
VOTED : To recommend to the Board of Trustees that it
approve the establishment of a Five-College Black
Studies Major for the University of Massachusetts
at Amherst, as contained in Trustee Document T74-
088. Implementation of this program is to be con-
tingent upon the program being approved by the
Presidents of the other four institutions of Five-
Colleges, Incorporated. Upon such approval, the
4315
F & EP Comm.
4-24-74
UM/Amherst —
Offer of Employ-
ment with Tenure
to Kenneth M.
Dolbeare
(Doc. T74-089)
UM/Amherst —
Offer of Employ-
ment with Tenure
to James E.
Humphreys
(Doc. T74-090)
UM/Amherst —
Western
European Area
Studies Program
(Doc. T74-087)
UM/Amherst —
Five-College
Major in Black
Studies
(Doc. T74-088)
431
F & EP Comm.
4-24-74
UM/Amherst —
Five-College
Major in Black
Studies
(Doc. TStemi
UM/Amherst —
Two-Year Pilot
Program in
Women ' s
Studies
(Doc. T74-093)
UM/Amherst —
Transfer and
Change in Status
of Programs in
Computer and
Information
Science and
Polymer Science
and Engineering
(Doc. T74-094)
UNIVERSITY OF MASSACHUSETTS
existing major of the Afro-American Studies
Program at the University of Massachusetts
at Amherst shall be discontinued.
A Two-Year Pilot Program in Women's Studies, UM/Amherst
(Doc. T74-093), was then taken up by Chairman Troy. As discussed
by Vice Chancellor Gluckstern, the proposed pilot program origi-
nated with the interests expressed by a number of women faculty
members, and would be an interdisciplinary clustering of courses
with a particular focus on aspects of issues and concerns relating
to women in past and present societies. It was noted that the
program would have strong Five-College ties and benefits, and
that while a separate department for women's studies is not now
contemplated, a recommendation for the establishment of a major
might be an appropriate step at a later date. Upon motion made
and seconded, it was
VOTED : To recommend to the Board of Trustees that it
approve the establishment of a two-year pilot
program in Women's Studies, University of Massa-
chusetts at Amherst, as contained in Trustee
Document T74-093.
Two similar proposed actions to effect the Transfer of
the Computer and Information Science Program and the Polymer
Science and Engineering Program from the Graduate School to the
Faculty of Natural Sciences and Mathematics, with Granting of
Departmental Status, UM/Amherst (Doc. T74-094) , were then con-
sidered by Chairman Troy. Vice Chancellor Gluckstern explained
that in the early developmental stages of these programs, their
being housed within the Graduate School was appropriate. More
recently, however, the faculty members involved have been exploring
alternative arrangements for affiliation within the institution,
and the Faculty of Natural Sciences and Mathematics had been
selected as logical and proper. Chairman Troy and Vice Chancellor
Gluckstern clarified that no additional costs would result from
these transfers and changes in status; and Vice President Lynton
noted that placing programs within a specific department or
faculty typically improves budgetary control. It was accordingly
moved, seconded and
VOTED : To recommend to the Board of Trustees that it
approve the transfer of the Computer and Informa-
tion Science Program from the Graduate School to
the Faculty of Natural Sciences and Mathematics,
with granting of departmental status, University
of Massachusetts at Amherst, as contained in
Trustee Document T74-094.
and
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COMMITTEE
\
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UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend to the Board of Trustees that it
approve the transfer of the Polymer Science and
Engineering Program from the Graduate School to
the Faculty of Natural Sciences and Mathematics,
with granting of departmental status, University
of Massachusetts at Amherst, as contained in
Trustee Document T74-094.
At the request of the Chairman, and with the consent of
the members, the Committee then went into executive session to
discuss a personnel matter concerning Professor Frank A. Singer,
UM/Amherst, with no final action being voted.
There being no further business to come before the
Committee, the meeting adjourned at 3:05 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4317
F & EP Comm.
4-24-74
UM/Amherst —
Transfer and
Change in Status
of Programs in
Computer and
Information
Science and
Polymer Science
and Engineering
(Doc. T74-094)
UM/Amherst —
Personnel Matter
4 318
COMMITTEE
UM/Amherst,
UM/Boston, and
UM/ Wore ester —
Graduation Lists
Spring 1974
UNIVERSITY OF MASSACHUSETTS
SPECIAL MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
May 1, 1974; 11:50 a.m.
Campus Center, Room 905-909
University of Massachusetts at Amherst
PRESENT: Trustees and Trustee Staff : Chairman Troy, President
Wood; Trustee Chandler, Healey, Pumphret and Rowland
Administrators, Faculty, Staff, and Invited Guests :
UM/Worcester : Chancellor Soutter
The meeting was called to order at 12:00 noon by
Chairman Troy.
The Chairman presented for Committee consideration a
proposed Vote relative to approval of the Graduation Lists, Spring
1974, UM/Amherst, UM/Boston, and UM/Worcester . He pointed out to
the Committee that because the academic term is not yet completed,
the final graduation lists cannot now be brought before the Commit-
tee and Board. However, because the June meeting of the Board is
no longer held in conjunction with the commencement exercises at
UM/Amherst, approval of the Spring graduation lists is to be
requested at the May meeting of the Board in order that degrees may
be awarded at the three campuses during the ceremonies scheduled
for late May and early June. Chairman Troy stated that the Vote
prepared for Committee and Board consideration took these factors
into account, and make implementation of the Vote contingent upon
appropriate campus requirements being met. It was accordingly
moved, seconded and
VOTED : To recommend to the Board of Trustees that it
approve the undergraduate, graduate, and Division
of Continuing Education degrees to be awarded by
UM/Amherst on June 1, 1974, by the Stockbridge
School of Agriculture at UM/Amherst on May 31, 1974,
by UM/Boston on June 6, 1974, and by UM/Worcester
on May 25, 1974, subject to the completion of
course and other requirements and final certifica-
tion by the Registrar at each campus.
There being no further business to come before the Com-
mittee, the meeting adjourned at 12:10 p.m.
:u ctL 1Z..1U jJ . Ill v. ^
Franklin Patterson
Secretary to the Board of Trustees
1
COMMITTEE
1
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF SPECIAL MEETING OF TRUSTEE EXECUTIVE COMMITTEE
May 1, 1974; 12:00 noon
Campus Center, Room 905-909
University of Massachusetts at Amherst
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Chandler, Pumphret , Rowland, and Troy
Administrators, Faculty, Staff, and Invited Guests :
UM/Worcester : Chancellor Soutter
The meeting was called to order at 12:10 p.m. by Chair-
man Healey.
The Chairman first addressed the need for clarification
of the administrative relationship between the General Counsel of
the University in the Office of the President, and any other legal
counsel that may from time to time be retained by the University,
including the three campuses. Discussion noted the need for a more
clear and direct line of authority, and upon motion made and
seconded, it was accordingly
VOTED : To recommend to the Board of Trustees that any
legal counsel retained by the University on a
permanent, temporary, or consultant basis shall
be first approved by, and subject to the continu-
ing supervision of, the General Counsel of the
University, and that all prior votes concerning
the hiring of legal counsel be and hereby are
rescinded.
Chairman Healey then requested Committee approval of a
Personnel Action, UM/Worcester , relative to a change of title and
salary adjustment appropriate to the promotion of Dr. Neal C. Brown
to Professor of Pharmacology with Tenure and his designation as
Chairman of the Department of Pharmacology. The Committee on
Faculty and Educational Policy had earlier approved these two
actions from the academic standpoint, and approval of the concom-
mitant personnel action was now brought before the Executive Com-
mittee.
431
Action
Relative to
Retaining Legal
Counsel
It was accordingly moved, seconded and
VOTED : To recommend to the Board of Trustees that it
approve the Personnel Action involving change
of title and salary adjustment as detailed in
Trustee Document T74-098.
UM/Worcester —
Personnel Action
(Doc. T74-098)
432
Exec. Comm,
5-1-74
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
There being no further business to come before the
Committee, the meeting adjourned at 12:20 p.m.
Franklin Patterson
Secretary to the Board of Trustees
]
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
May 14, 1974; 10:30 a.m.
Office of the President
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Cagle, Gordon, Pumphret, Rowland;
Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
UM/Worcester : Chancellor Soutter, Associate Dean Saunders
NAACP New England Conference : Mr. Kenneth I. Guscott;
Mr. Robert Carruthers, Mr. George Cox, Dr. David French,
Mr. Derek Hector, Ms. LeAnn V. Johnson, Dr. Hugh Smith,
Mr. Alvin Thompson, Ms. Esther B. Williams
The meeting was called to order by Chairman Healey at
10:35 a,
m.
After introductions, Chairman Healey invited Mr. Guscott
to present comments. Mr. Guscott summarized and explained for the
Executive Committee the contents of a memorandum prepared by him on
behalf of the New England Conference of NAACP for presentation at
this meeting. A copy of this memorandum is attached to these
minutes .
Following Mr. Guscott 's presentation, he invited Dr. David
French, Dr. Hugh Smith, and other representatives of the NAACP to
add their views and comments. The discussion presented by NAACP
delegates reasserted and explicated the points made under "Back-
ground," "Recommendations," and "Alternative Action" in the attached
memorandum.
During these presentations and afterward, each of the
Trustees present raised questions and contributed information with
regard to the policy of the Board of Trustees in connection with
Affirmative Action both at the University of Massachusetts Medical
School and at the Amherst and Boston campuses of the University.
The spirit of discussion was constructive and led to a consensus
that cooperative communication between University administration
and the New England Conference of the NAACP would be desirable in
furthering Affirmative Action with regard to black students and
black faculty members at the Medical School. Chairman Healey
stated the strong commitment of the Trustees to implementation of
presently adopted Board policies on Affirmative Action, with
4321
Comments by
Mr. Guscott and
other members
of NAACP re
Affirmative
Action
Comments by
Trustees re
BOT policies
on Affirmative
Action
4322
Exec. Comm.
5-14-74
UNIVERSITY OF MASSACHUSETTS
Comments by
Trustees rjs
BOT Policies
on Affirmative
Action COMMITTEE
particular reference in this instance to the Medical School. He
indicated the Board's expectation that such implementation would
be accomplished under the direction of the President with the
cooperation of Medical School leadership. The Chairman expressed
his appreciation to Mr. Guscott and his associates for their
assistance, and said that the Trustees would welcome further con-
sultation if it appears necessary in the future.
Portions of the discussion conducted over a period of two
hours are attached to these Minutes, reflecting some of the inter-
change that took place.
The meeting was adjourned at 12:30 p.m. followed by
luncheon for most of those who had been present.
Franklin Patterson
Secretary to the Board of Trustees
I
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COMMITTEE
I
I
4323
UNIVERSITY OF MASSACHUSETTS
MINUTES OF JOINT MEETING OF TRUSTEE COMMITTEES ON
THE BUDGET AND ON FINANCE
May 20, 1974; 10:30 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
Present: Trustees and Trustee Staff : Chairmen Gordon and Pumphret,
President Wood; Trustees Croce, Steed, Troy; former
Trustee Cagle; Treasurer Johnson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Dr. Gartenberg, Mrs. Hanson
UM/ Amherst : Chancellor Bromery, Vice Chancellor Gage,
Messrs. Averill, Brand, Broekuizen, Dean, Gulko, Hampton,
Scott
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter, Messrs. Stockwell and
Cathey
The meeting was called to order at 10:40 a.m. by Budget
Committee Chairman Pumphret. The Chairman first addressed the FY
1974 Revised Operating Budget Allocations for the three campuses
(Doc. T74-101) . He stated that for UM/Boston, the requested budget
transfers totaled $298,000, of which $200,000 is needed for the 08
account in order to meet utility cost increases, which have been
nearly 400 percent higher than the amount originally budgeted.
There is, he noted, no change in the total budget for the campus.
FY 1974 Revised
Operating Budget
Allocations
(Doc. T74-101)
President Wood reminded the Committee that he had written
to the Chairman of the Committee on Ways and Means of the House
of Representatives informing him that his Committee would be
notified of Trustee Committee budget transfer recommendations prior
to action by the full Board.
Budget transfers totaling $432,904 for UM/Worcester were
presented by Chairman Pumphret, who remarked that $352,506 of that
total is needed to meet utility cost increases. Chancellor Soutter
noted that more than half of the $37,500 to be transferred into
the 02 account is required to meet a retroactive salary increase
mandated by the State Bureau of Personnel for power plant engineers.
Mrs. Hanson, Assistant Director of the Office of the
Budget, noted the state requirement that all budget transfers for
4 3 24
Finance Comm &
Budget Comm.
5-20-74
FY 1974 Revised
Operating Budget
Allocations
(Doc. T74-101)
COMMITTEE
Continuing
Resolution
Authorizing
FY 1975
Expenditures
UM/Amherst —
FY 1975 Fee-
Based Budget
(Doc. T74-095)
UNIVERSITY OF MASSACHUSETTS
the current fiscal year must be submitted to the State Controller
by June 3. She stated that the transfers recommended today by
the Committee would be submitted, with the proviso that they are
subject to final action by the full Board on June 5. Chairman
Pumphret stated that this is an appropriate procedure to follow.
For UM/Amherst, the requested transfers total $345,800,
which represents less than one percent of the total campus
budget. A motion being made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
approve the requested revisions to the FY 1974
Operating Budget for UM/Amherst, UM/Boston,
and UM/Worcester , as contained in Trustee
Document T74-101.
The matter of the need for a continuing resolution
authorizing FY 1975 expenditures prior to adoption of the Operating
Budget for FY 1975 was introduced, and upon motion made and
seconded, it was
VOTED : To recommend to the Board of Trustees that the
President be authorized to approve the expendi-
ture of State and non-state funds by the three
campuses, the Office of the President, and the
Institute for Governmental Services from July 1,
1974, until such time as the Board of Trustees
adopts the Operating Budget for FY 1975.
The approval of expenditure of State funds shall
be consistent with the appropriate State statutes
governing the FY 1975 appropriation.
The approval of expenditure of non-state funds
shall be consistent with the general policies
established by the Board of Trustees governing
these funds.
Finance Committee Chairman Gordon then presented for
discussion the FY 1975 Fee-Based Budget, UM/Amherst (Doc. T74-095) .
Dr. Gulko , Budget Director at UM/Amherst, distributed copies of an
Addendum to the Document, containing replacements for certain of
the pages. (Note: Copies of this revised Fee-Based Budget will
be distributed to Trustees prior to the June 5 meeting of the
Board as Document T74-095A) .
After discussion of Doc. T74-095 and the Addendum, and
upon motions made and seconded, it was
VOTED : To authorize the loan of funds to the Campus
Center Trust Fund from the Student Housing Room
Deposit Account (#06-038630) at 5.0% interest,
I
I
1
COMMITTEE
1
I
and
and
UNIVERSITY OF MASSACHUSETTS
to provide working capital subject to repayment
on or before October 1, 1974.
VOTED ; To recommend that effective September 1, 1974,
the Campus Center Student Fee be and hereby is
established at an academic year rate of $64.00.
VOTED : To recommend that effective July 1, 1974, the
following schedule of rates be and hereby is
established for the Campus Center Accommodation
Services .
Fee Schedule
Current Rate Proposed Rate
Twin Bed Rooms (112 rooms)
Single Occupancy
Double Occupancy
One Room Suites (2 available)
Single Occupancy
Double Occupancy
Two-room Suites (2 available)
Single Occupancy
Double Occupancy
Student Rates (as available basis)
Single
Dorm students staying at the Campus
Center during intersession and
other vacation times
Extended rates for six or more days are discounted 10%.
$15.00
$15.00
20.00
20.00
19.00
19.00
24.00
24.00
30.00
30.00
35.00
35.00
9.75
10.75
$5.00 per
student -
3 per room
Groups of 10 or more may receive the following rates from time to
time:
(a) Minimum rates of $12.00 for double occupancy may be
offered during periods of the year when low occupancy
is expected.
(b) Minimum rates for single occupancy of $10.00 per room
may be offered under the same circumstances.
Deviation from established rates will, in each case, be subject to
written approval by the Chancellor, through the Campus Center
Director's office as established by policy.
4325
Finance Comm. &
Budget Comm.
5-20-74
UM/Amherst —
FY 1975 Fee-
Based Budget,
(Doc. T74-095)
4326
Finance Comm. &
Budget Comm.
5-20-74
UM/Amherst —
FY 1975 Fee-
Based Budget
(Doc. T74-095)
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
and
and
and
VOTED ; To recommend that effective July 1, 1974, the
following schedule of rates be and hereby is
established for the Campus Center Garage.
Current Rate
25c per hour to a maximum of
$1.00 for 12 hours. At hour
#13 the rate will be increased
by 25c per hour to a maximum
of $2.00 for 24 hours.
Permanent rates will be
$9.95 per months.
6th Level books will be
sold at $15.00.
VOTED
VOTED
Proposed Rate
25c per hour to a maximum of
$1.00 per 9 hours. At hour
#10 the rate will be increased
by 25c per hour to a maximum
of $2.00 for 24 hours.
Permanent rates will be $9.95
per month with a $1.00 per
month per car additional fee
for the sharing of a parking
space.
6th Level books will be sold
at $18.00.
Physical Plant service spaces
will be available for repair
and plant personnel 7:30 a.m.
through 5:00 p.m. daily.
Service spaces will be rented
to night shift personnel at
a rate of $4.00 per month.
To recommend a loan of sufficient funds to the
Boarding Hall Trust Fund from the Student
Housing Room Deposit Account (#06-038630) at
5.0% interest, to provide working capital sub-
ject to repayment on or before October 1, 1974,
To recommend to the University of Massachusetts
Building Authority that the following schedule
of charges be adopted effective September 1,
1974, for meals served in dining facilities
included in the Third, Fifth, Seventh, and
Ninth Projects of the Authority:
Per Semester Annual
A. For 10 meals per week $ 308.25 $616.50
B. For 15 meals per week 345.25 690.50
C. For Conferences - $6.00 per day
I
I
I
and
and
and
and
UNIVERSITY OF MASSACHUSETTS
VOTED
That, effective September 1, 1974, the following
be and hereby is adopted as the schedule of
charges for meals to be served in Worcester
Dining Commons:
A. For 10 meals per week
B. For 15 meals per week
Per Semester
$ 308.25
345.25
Annual
$616.50
690.50
For conferences - $6.00 per day
VOTED : To recommend that effective September 1, 1974,
the following schedule of monthly charges be and
hereby is established for occupancy of Lincoln
and University Apartments.
University Apartments
Studio
One-bedroom efficiency
One-bedroom
Two-bedroom efficiency
Two-bedroom
Three-bedroom
Lincoln Apartments
Studio
One-bedroom
Two-bedroom
Tenants
Before 4/1/74
$ 95.00
121.00
136.00
140.00
155.00
179.00
Tenants
After 4/1/74
$ 110.00
135.00
155.00
160.00
180.00
200.00
107.00
119.00
121.00
115.00
130.00
130.00
Furthermore, that as of September 1, 1975, those individuals
who were tenants before April 1, 1974, shall pay the same rates
as those who became tenants after April 1, 1974.
VOTED : To recommend that effective September 1, 1974,
the annual Health Service fee be established
at $92.00.
4327
Finance Comm. &
Budget Comm.
5-20-74
UM/Amherst —
FY 1975 Fee-
Based Budget
(Doc. T74-095)
4328
Finance Comm. &
Budget Comm.
5-20-74
UM/Amherst —
FY 1975 Fee-
Based Budget
(Doc. T74-095)
v COMMITTEE
and
and
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend that effective September 1, 1974,
the following be and hereby is established as
the schedule of charges to individuals taking
courses through the Division of Continuing
Education.
Current
_Rate
On-campus or Amherst
I.
II.
III.
IV.
V.
VI.
Worcester, Essex, Middlesex,
Norfolk and Suffolk Counties
$27/credit
$35/credit
Proposed
Rate
$31/credit
$40/credit
Masters/Education in Education
Management $55/credit $57 . 50/credit
$7.50/credit $8. 50/credit
$12. 50/credit
Community Service Programs
Registration Fee — no instruc- $10/credit
tion costs
Basic registration fee
$5.00
$5.00
VOTED
I.
Sponsored
II.
Co-sponsored
III.
Off-campus
Organization
IV.
Student
Organization
V,
VOTED :
and
VOTED
To recommend that effective September 1, 1974,
the folllowing be and hereby is established as
the schedule of charges for conferences offered
through the Division of Continuing Education.
Current Proposed
Rate Rate
$0. 00 /conferee /day $0. 00 /conferee/ day
$2. 00 /conferee/ day $2 . 25 /conferee /day
$2. 50/ conferee/ day $3. 00 /conferee /day
$ . 50/conf eree/day $ . 50/conf eree/day
Religious/Service $1. 50/conf eree/day $1. 50/conf eree/day
Organization
To recommend that the Graduate Student tax be
increased to $18.00 for the academic year
effective September 1, 1974, for all graduate
students except those paying the Graduate Pro-
gram Fee.
To recommend that effective September 1, 1974, the
following schedule be and hereby is established
as the Stockbridge Student annual tax charge as
indicated:
I
I
I
1
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
Student Activities
Tax
Distinguished
Visitors Program Tax
Class Tax
Class of 1975
$ 47.00
1.50
9.50
Class of 1976
Regular
Students
$ 47.00
1.50
6.50
Class of 1976
Placement
Students
$ 43.50
1.50
6.50
Action that was to have been proposed affecting the Com-
mencement Trust Fund and the Career Planning and Development Trust
Fund was postponed, pending revision, for presentation at a meeting
of the Finance Committee to be called for June 5, 1974. Discussion
then turned briefly to the uses of the Murray D. and Anne H. Lincoln
Endowment Fund, which Treasurer Johnson reviewed.
Chairman Gordon mentioned the University of Massachusetts
Endowment Fund — Portfolio Analysis as of April 5, 1974 (Doc. T74-
100), which had been distributed to the Committee on Finance.
A further matter discussed related to student health
insurance plans. Chairman Gordon introduced Mr. Joseph H. Albert
of Needham Heights, Massachusetts, who had, at Treasurer Johnson's
request, been involved in the design and bidding of such a plan.
Treasurer Johnson called Trustee attention to Mr. Albert's letter
to him dated May 18, 1974, dealing with the general subject and
submitting a specific recommended plan for student health insurance
coverage. Mr. Albert commented on rising health insurance fees
and health care costs and emphasized the institutional need to
attempt to control insurance costs while still providing adequate
levels of coverage. Treasurer Johnson summarized that the Albert
proposal appeared both to expand coverage and to do so at some
reduction in cost. While it appeared that a consensus favored the
Albert proposal, Chairman Gordon concluded the discussion without
asking for action but indicating that, after further consideration,
a Committee recommendation would be required for Board action.
There being no further business to come before the Joint
Committees, the meeting was adjourned at 12:30 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4 3 29
Finance Comm. &
Budget Comm.
5-20-74
UM/Amherst —
FY 1975 Fee-
Based Budget
(Doc. T74-095)
Report of
Investment
Counsel
(Doc. T74-100)
4 3 30
COMMITTEE
Advisory
Council on the
Fine Arts
President' s
Comments
PRESENT:
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE
ON LONG-RANGE PLANNING
May 20, 1974; 1:00 p.m.
Office of the President
One Washington Mall, Boston, Massachusetts
Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Chandler, Snowden, Spiller, Steed;
Mr. Callahan, representing Commissioner Anrig; former
Trustee Cagle; Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson, Vice
President Lynton, Mr. Cooley
UM/Boston: Chancellor Golino
The meeting was called to order at 1:10 p.m. by Chairman
I
Rowland
The Chairman reviewed her recent exchange of correspon-
dence with Secretary Cronin regarding enrollment planning, and then
asked Vice President Lynton to report on progress in formation of
the Advisory Council on the Fine Arts.
Dr. Lynton said that he had consulted with appropriate
deans and department heads concerning the initial list of nominees,
securing reactions and further suggestions. He observed that
approximately fourteen nominees were now settled upon, with letters
of invitation sent to them by the President, and that Professor
James Ackerman of Harvard had agreed to serve as convener of an
initial meeting this June, and as Chairman effective in academic
year 1975-76. Professor Ackerman considers that the precise charge
to the Council should be to provide the Trustees and the Univer-
sity with an interim report one year from June 1974 and a full
report in June 1976. The Chairman inquired whether John Hightower
had been given due consideration as a nominee; Vice President
Lynton replied in the affirmative but said that, in choosing among
excellent people, emphasis was given to those who reside in Massa-
chusetts. The Chairman stated that Agnes Mongan and Mrs. Bruce
Crane should be considered for the position of interim Chairman of
the Council. She said further that she hoped the final membership
of the Council could be established for report to the Trustees at
their regular meeting on June 5.
At the Chairman's request, President Wood introduced a
draft planning statement on UM/Boston development for consideration
by the Committee. The President reviewed the Committee's work in
I
I
COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
its initial year, noting its decision to focus on long-term plan-
ning with reference to realities likely to be faced by each campus
of the University. The Committee had agreed to begin by developing
a planning statement with regard to enrollment patterns at UM/Boston
which could receive Board consideration in June 1974. The President
commented that the Committee's initial year was the University's
first period of experience with the governance policy adopted by
the Trustees in April, 1973. In the same period, under the gover-
nance document, a Multi-Campus Planning Committee, advisory to the
President, undertook to clarify its own mission, and at the Boston
campus a Committee on New Directions was formed to prepare recom-
mendations for future development. The President said that the
Trustee Committee's draft statement was being formulated in a pro-
cess which sought to take account of campus and University-wide
considerations, and that it was important for this process to con-
clude with Trustee review and Board action in June. The Chairman
concurred, stating that it was the desire of the Trustees to be
able to determine policy on such matters.
At the request of the Chairman, Chancellor Golino then
commented on the draft statement before the Committee. He expressed
reservations about its specificity, and said that he had some
questions about its substance. He said that his main concern, how-
ever, was with process which he believed should include Trustee
Committee consideration of the final report of the campus New
Directions Committee. President Wood said that he expected the New
Directions report would be received in the near future and would be
available to the Committee as it came to its own final draft for
presentation to the Board on June 5. At the Chairman's suggestion,
it was agreed to hold a one-hour meeting of the Committee at 11:00
a.m. on June 5, to which other interested Trustees might come, and
in which a final draft would be reviewed.
The Committee then discussed the substance of the current
version of the draft statement, particularly items 1-6 dealing with
guidelines on the nature and timing of future enrollment growth at
the Harbor Campus. Chancellor Golino questioned item 1 in terms
of whether a 1980 enrollment target figure should be expressed as
headcount or FTE (full-time equivalents) . He said that he had no
quarrel with item 2, dealing with a mid-1980 's enrollment target;
item 3, dealing with the proportion of part-time students; or item
4, setting an approximate ratio of upper division students to lower
division students. After discussion of item 5, establishing a
target proportion of graduate students not to exceed 10-15% of the
total number of students, it was moved, seconded and
VOTED : To retain this target figure as stated, for
inclusion in the final document.
After examination of item 6, dealing with scheduling and space
planning so as to accommodate full anticipated enrollment in four
college buildings, discussion of the draft statement concluded.
4331
Long-Range
Planning Comm.
5-20-74
President ' s
Comments on
UM/Boston
Planning
Committee
Chancellor' s
Remarks on
UM/Boston
Planning
Statement
Review of
UM/Boston
Planning
Statement
Draft
4332
Long-Range
Planning Comm.
5-20-74
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
The Chairman indicated her expectation not to call meet-
ings of the Committee in June, July, or August. It was agreed,
however, that it would be desirable during that period for the
President, the Vice President for Planning, and the Chancellor to
work together in implementation of the policy adopted by the Board,
with the Trustee Committee to be available for consultation during
the summer if necessary. President Wood suggested that, in view
of the work of the Medical School Visiting Committee, now beginning,
and with results of the study of options in veterinary education
soon to become available, it would be desirable for the Committee
to consider matters relative to long-range planning at UM/Worcester
in a September meeting.
There being no further business to come before the
Committee, the meeting was adjourned at 3:20 p.m.
L_
Franklin Patterson
Secretary to the Board of Trustees
I
I
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
May 22, 1974; 10:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Knowles, President
Wood; Trustees Chandler, Pumphret; Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson,
Mr. O'Leary, Mr. Roth, Mr. Stephenson
UM/Boston : Assistant Chancellor Rawn
UM/Worcester : Chancellor Soutter
The meeting was called to order at 10:10 a.m. by Chairman
Knowles, who called to the attention of the Committee the proposed
Policy Guidelines for Graduate Student Housing (Doc. T74-099) and
asked Vice President Robinson to review for the Committee previous
discussion which had lead to the development of these guidelines.
Mrs. Robinson noted that at a meeting of the Committee
at Worcester on July 16, 1973, a proposal for temporary student
housing at UM/Worcester had been presented and at that time the
consensus had been that no action be taken on the proposal for
temporary housing until a long-range policy could be developed on
the provision and financing of student housing. As a result, the
Office of the Vice President for Planning developed and presented
to the Committee on January 16, 1974, a report covering graduate
student housing at UM/Amherst, recommendations on graduate student
housing at UM/Worcester and suggested policy guidelines for all
campuses. Although the report and recommendations were reviewed
and accepted, formal adoption of the guidelines was postponed pend-
ing further review by the Planning Office at UM/Amherst. Vice
President Robinson said that campus review was satisfactorily com-
pleted and that she suggested the Committee recommend to the Board
of Trustees that it adopt the guidelines set forth in Doc. T74-099
At the President's request, Trustee Pumphret reviewed
for the Committee the history of graduate student housing as it
had been developed at UM/Amherst, stating that he was in favor of
acceptance of the proposed guidelines. After further brief
discussion, upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
following policy guidelines for graduate student
4333
Policy Guide-
lines for
Graduate Student
Housing
(Doc. T74-099)
4 3 34
B & G Coram.
5-22-74
Policy Guide-
lines for
Graduate Student
Housing
COMMITTEE
(Doc. T74-099)
/Reference
UNIVERSITY OF MASSACHUSETTS
housing be adopted for the University:
(1) that the University will provide con-
structive assistance to graduate students
in finding suitable private housing which
is reasonably accessible to academic
facilities ;
(2) that the University will seek to
identify and encourage as diverse as
possible a range of housing opportunities
for graduate students, including small
and large units, housekeeping rooms,
apartments, co-ops, etc;
(3) that the University will undertake
to construct or develop dormitory or
apartment units for graduate students only
if necessary (a) to avoid undue adverse
impact on the existing housing supply in
the area, or (b) to supply diversity that
is otherwise unavailable;
(4) that where University housing is
provided, rental rates will be established
to cover maintenance and operating costs
as well as debt service;
(5) that where University housing is pro-
vided, the proportion of 10-20 percent of
graduate students for whom housing is
available at the Amherst campus will be
viewed as a maximum; and
(6) that where University housing is pro-
vided, financial need will be considered
in assignments.
Report on Graduate Student Housing , prepared by Vice
President f or_Planning, University of Massachusetts,
January 1974^/
I
I
Progress Report
on Capital
Outlay
At the request of Chairman Knowles, President Wood out-
lined for the Committee the progress of capital outlay requests,
emphasizing the importance of obtaining the necessary funds for
the purchase of equipment for the teaching hospital at UM/
Worcester and for continuing construction at UM/Boston. Chancellor
Soutter said that by the first of July people will be employed to
work in the hospital, that two floors of the hospital will be
available by the first of September, that five floors will be
available by the first of February, and that it is possible that
the entire hospital will be ready for occupancy by May of 1975.
I
1
COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
Chairman Knowles next introduced the subject of Trustee
parking procedures at the several campuses, on surface lots and in
parking garages. A brief discussion of desirable and efficient
methods of facilitating parking for Trustees ensued.
Vice President Robinson brought to the attention of the
Committee a proposed new design for University stationery, which
incorporates the University logo.
Chairman Knowles then turned to the proposed Trustee
Policy Relative to the Management and Use of University Forests
(Doc. T74-084A) , indicating that this document is a modification
of the document presented at the April 17 meeting of the Committee.
The changes from the original document were of a technical nature
as recommended by University counsel and members of the Committee,
and after a brief discussion, upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees adopt
the proposed "Trustee Policy Relative to the
Management and Use of University Forests" as
set forth in Document T74-084A, which document
is attached hereto and made a part of this vote.
At the request of Chairman Knowles, President Wood
reviewed for the Committee the status of the program revisions
for Building 120, the gymnasium, at UM/Boston. President Wood said
that the gymnasium had originally been planned for a student
enrollment of 15,000 and that the change in proposed total enroll-
ment meant that plans for the gymnasium would also have to be
altered. He also reminded the Committee that Secretary of Trans-
portation Altshuler had asked that the number of parking spaces be
reduced with resultant design changes.
Chairman Knowles asked for a report on progress of the
feasibility study for the parking garage at UM/Worcester and
Trustee Pumphret reported that the Building Authority had met with
Kallmann & McKinnell, Architects, and had requested budget costs
from them and from their consultant, the Edison Parking Systems.
Chairman Knowles introduced the proposed plan for housing
at UM/Worcester as detailed in MAPLE COTTAGE, THE FARM HOUSE ,
Recommendations and Cost Estimates for Conversion to Student Use
(Doc. T74-103) , indicating that this proposal was in conformity
with the policy guidelines which the Committee had earlier recom-
mended that the Board of Trustees adopt. Chancellor Soutter
indicated strong support for the proposal, which was developed
jointly by his staff and Mr. Stephenson of the President's Office.
After brief discussion, upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that
University housing (with preference given to
students) be developed in two original buildings
4335
B & G Comm.
5-22-74
UM/Amherst —
Trustee Policy
Relative to
Management and
Use of Univer-
sity Forests
(Doc. T74-084A)
UM/Worcester —
Renovations of
Farm House and
Maple Cottage
for Student
Housing
(Doc. T74-103)
4336
B & G Comm.
5-22-74
UM/Worcester —
Renovations of
Farm House and
Maple Cottage
tor COMMITTEE
Student Housing
(Doc. T74-103)
UNIVERSITY OF MASSACHUSETTS
on the site of the University of Massachusetts/
Worcester known as the Farm House and the Maple
Cottage; that this housing include both dormi-
tory rooms and apartment units as outlined in
Trustee Document T74-103; that this housing be
completely self-supporting; and that this vote
take effect upon recommendation to the Board
from the Finance Committee to establish an
appropriate trust fund and identify initial
financing.
Chairman Knowles stated that she was disturbed by some
of the architectural problems at the Fine Arts Center at UM/
Amherst and asked for a report on the progress being made to
correct the various items.
There being no further business to come before the
Committee, the meeting was adjourned at 11:10 a.m.
I
/X^lV^^-v^
*-^ Franklin Patterson
Secretary to the Board of Trustees
I
I
COMMITTEE
1
1
4337
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF THE TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
June 5, 1974; 11:00 a.m.
Room 125, College I, Harbor Campus
University of Massachusetts at Boston
PRESENT: Trustees and Trustee Staff : Chairman Troy, Dr. Wood;
Trustees Abrams, Robertson, Savini, Shaler, Shearer,
Steed; Mr. Callahan, representing Commissioner Anrig;
Dr. Bloomberg, representing Commissioner Goldman;
Secretary Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton
UM/ Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern
UM/Boston : Chancellor Golino, Acting Vice Chancellor
Spaethling, Professor Brown
UM/Worcester : Chancellor Soutter
The meeting was called to order at 11:00 a.m. by
Chairman Troy.
At the Chairman's request, Chancellor Golino presented
the proposed Appointment of Dr. Richard Freeland as Dean of College
IV, UM/Boston (Doc. T74-106) . The Chancellor stated that he was
pleased to present this item for approval, noting that the Search
Committee had been quite demanding in drawing up a list of can-
didates for the Deanship and that Dr. Freeland had emerged as the
strongest because of his experience and knowledge of the University
and of College IV in particular. President Wood concurred with the
Chancellor in his positive impressions of Dr. Freeland. Upon
motion made and seconded, it was
UM/Boston —
Appointment of
Dr. Richard
Freeland as
Dean of
College IV
(Doc. T74-106)
VOTED : To recommend to the Board of Trustees that,
along with the President of the University, it
concur in the appointment of Dr. Richard Free-
land as Dean of College IV (College of Profes-
sional Studies), UM/Boston Harbor Campus,
effective July 1, 1974.
The proposed Award of Tenure to Professor Don Eric Levine,
UM/Amherst (Doc. T74-108) , was then introduced by Vice Chancellor
Gluckstern, who informed the Committee that the matter of tenure
UM/Amherst —
Award of Tenure
to Prof. Don
Eric Levine
(Doc. T74-108)
4 3 38
F & EP Comm.
6-5-74
UM/ Amherst —
Award of Tenure
to Prof. Don
Eric Levine
(Doc. T74-108)
COMMITTEE
UM/Amherst —
Appointment of
Dr. John Palmer
as Professor of
Zoology with
Tenure, and
Chairman of the
Department of
Zoology
(Doc. T74-109)
UM/Amherst —
Policy on
Creation of
Inter-depart-
mental Majors
in the College
of Arts and
Sciences
(Doc. T74-104)
UNIVERSITY OF MASSACHUSETTS
for Professor Levine was coming before the Committee at this late
date due to initial procedural irregularities concerning the
formation of the Personnel Committee of the Department of Compara-
tive Literature which had reviewed Professor Levine ' s case. When
these were reviewed and corrected, it was recommended that he be
granted tenure. Vice Chancellor Gluckstern commented that Profes-
sor Levine was an outstanding teacher with a productive and
scholarly career ahead of him. It was, therefore, moved, seconded
and
VOTED ; To recommend to the Board of Trustees that it
concur in the awarding of tenure to Don E.
Levine as Assistant Professor of Comparative
Literature, University of Massachusetts at
Amherst .
Also presented to the Committee was the recommendation
of the Appointment of Dr. John Palmer as Professor of Zoology with
Tenure, and Chairman of the Department of Zoology, UM/Amherst
(Doc. T74-109) . Vice Chancellor Gluckstern reviewed the experience
and qualifications of Dr. Palmer for the Committee, noting his
excellent teaching and administrative ability. Upon motion made
and seconded, it was
VOTED : To recommend to the Board of Trustees that the
Chancellor, UM/Amherst, or his designee, be
authorized to extend an offer of employment to
John Palmer as Professor of Zoology with tenure,
and as Chairman of the Department of Zoology,
UM/Amherst, effective September 1, 1974.
Vice Chancellor Gluckstern then informed the Committee
that there have been a number of proposals in recent months for
different combinations of majors within the College of Arts and
Sciences. Therefore, Committee approval was being sought for
approval of the Policy on Creation of Interdepartmental Majors
in the College of Arts and Sciences, UM/Amherst (Doc. T74-104) .
He assured the Committee that this would have no resource implica-
tions, and that it would not lead to the creation of new depart-
ments within the College. Dr. Lynton concurred and further noted
that the program would be subject to careful campus and adminis-
trative review.
Further discussion ensued, during which it was established
that Interdepartmental Majors would provide adequate preparation
for students wishing to pursue graduate study and that the faculty
advisors of the program would provide assistance to students in
this area. In response to a question from the Chairman, Vice
Chancellor Gluckstern stated that, as several interdepartmental
majors have been approved by the appropriate campus constituencies,
the program can be put into effect in the coming academic year if
approved by the Board. Upon motion made and seconded, it was
I
I
1
COMMITTEE
I
1
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend to the Board of Trustees that it
approve the procedures and guidelines for the
creation of interdepartmental majors within
the College of Arts and Sciences, UM/Amherst,
as contained in Document T74-104.
The Committee next addressed the Faculty Workload Guide -
lines (Doc. T74-111) . Upon request of the Chairman, President
Wood explained that in order to conform to statute presently being
considered by the Legislature, it was necessary that he be
authorized by the Board to formulate workload standards for instruc-
tional faculty at the Amherst and Boston campuses. Vice President
Lynton pointed out that these will be broad guidelines for faculty
teaching workloads, subject to further study and possible revision.
The necessity of having data on faculty workloads available in
order to be responsive to outside inquiry was also noted. Upon
motion made and seconded, therefore, it was
VOTED ; To recommend to the Board of Trustees that the
President be directed to issue guidelines for
the average instructional workload of full-time
faculty at the Amherst and Boston campuses, in
conformance with statute.
There being no further business to come before the
Committee, the meeting was adjourned by the Chairman at 12:00 noon.
Franklin Patterson
Secretary to the Board of Trustees
4 3 39
B & G Comm.
6-5-74
UM/Amherst —
Policy on
Creation of
Interdepart-
mental Majors
in the College
of Arts and
Sciences
(Doc. T74-104)
Faculty Work-
load Guidelines
(Doc. T74-111)
4 3 40
COMMITTEE
UM/Boston —
Policy State-
ment on
Enrollment
Planning
President ' s
Comments
Summary of Back-
ground Informa-
tion by Mr.
Cooley
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON
LONG-RANGE PLANNING
June 5, 1974; 11:00 a.m.
College I, Room 126
Harbor Campus
University of Massachusetts at Boston
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Abrams, Carlson, Clark, Robertson, Savini,
Shaler, Shearer, Snowden, Spiller, Steed, Troy; Mr.
Callahan, representing Commissioner Anrig; Dr. Bloomberg,
representing Commissioner Goldman; Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson, Vice
President Lynton, Mr. Cooley, Mr. Kaplan, Dr. Keith,
Mr. White
UM/ Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino, Acting Vice Chancellor
Spaethling, Professor Brown
The meeting was called to order at 11:10 a.m. by
Chairman Rowland.
The Chairman noted that all Trustees had been invited
to attend this meeting of the Long-Range Planning Committee so that
they might participate in final review of a draft policy statement
on enrollment planning for the Harbor Campus, UM/Boston, upon
which members of the Committee would afterward vote, with recom-
mendation to be made to the Board of Trustees in the afternoon
meeting. The Chairman then asked President Wood for comments on
the draft statement and other matters.
The President briefly noted that the draft policy state-
ment represented an important and timely accomplishment by the
Committee during its first year and that it is a document of both
internal and external significance. He noted the difficulties
faced in the planning process due to the various calendars of the
campuses, the Board of Trustees, the budget cycle and the Legisla-
ture and said that he hoped it would become clear that initiatives
on major policies will come from the Board of Trustees.
The Chairman then asked Mr. Cooley to summarize back-
ground information against which the draft was formulated and to
define two terms used in the statement itself: "FTE" and "head-
count." Mr. Cooley defined "FTE" (or "full-time equivalent")
I
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
as a budgetary term derived from student credit hours and "headcount"
as meaning literally the number of students enrolled at an institu-
tion without reference to credit hours, the amount of discrepancy
between the two figures depending largely on the percentage of
part-time students. He then went on to note several national
patterns of demography and educational enrollment which suggest that
institutional planning in higher education should be conservative.
He listed a decline in elementary school enrollment, a decline in
population growth rate, a decrease in the proportion of the 18-year-
old cohort going on to higher education, a decrease in the propor-
tion of students choosing liberal arts versus professional and voca-
tional education, the rapid development of proprietary schools and
the emergence of new methods of educational service delivery and
educational finance.
The Chairman then invited discussion of the draft state-
ment, indicating that she regarded it as an important Trustee
policy that would be reviewed from time to time as more information
is developed in later years. President Wood emphasized that the
numbers in the policy statement on enrollment planning were specifi-
cally for the Harbor Campus and, therefore, had a direct relation-
ship to capital outlay planning at that location.
Chancellor Golino said he was pleased that the policy
statement was not cast in concrete, and that he hoped the New
Directions Committee Report expected in the fall of 1974 might be
reviewed by the Committee in the context of this statement. The
Chancellor said that he was concerned about the Committee's appli-
cation of national trends to local trends and to the particular
mission of UM/Boston, indicating that there is currently heavy
pressure for more summer enrollment and an expected enrollment of
6600 students in the fall of 1974. He is disturbed by the limit of
12,500 headcount students in the mid-1980' s.
Professor Brown spoke in support of Chancellor Golino 's
statement, saying that he serves on the New Directions Committee
which has assumed a ceiling of 12,500 FTE students, and which feels
that a figure less than that would not allow the campus to fulfill
its mission.
The President observed that it is necessary for the Uni-
versity to deal with developing realities in the total outside
context, and that these indicate the appropriateness of a more
conservative forward planning posture.
Trustee Spiller commented that any long-range projections
must be continually reviewed and revised, as it is nearly impos-
sible to make long-range projections with accuracy.
Trustee Robertson suggested that it is the responsibility
of the University to serve the needs of the community, but that it
should not try to recruit students.
4 3 41
Long-Range
Planning Comm.
6-5-74
Summary of Back-
ground Informa-
tion by
Mr. Cooley
Comment by
Chancellor
Golino
Remarks by
Prof. Brown
Comments by
Trustees
4 3 42
Long-Range
Planning Comm,
6-5-74
Comments by
Trustees
COMMITTEE
Comments by
Vice Chancellor
Spaethling
UM/Boston —
Policy State-
ment on
Enrollment
Planning
UNIVERSITY OF MASSACHUSETTS
Vice President Robinson noted that state trends are in
line with national trends and suggest a more modest rate of growth
and Mr. Callahan indicated his agreement with Mrs. Robinson,
noting that K-12 projections for school enrollment in Massachu-
setts coincide with national projections.
Trustee Carlson emphasized that while enrollment projec-
tions can and should be revised over time, capital outlay planning
requires some firm estimates.
Acting Vice Chancellor Spaethling questioned the head-
count goal of 12,500 and asked whether previous enrollment goals
had been based on headcount or FTE . Vice President Robinson
replied that earlier projections for the Harbor Campus had not
been explicit on this point. The Acting Vice Chancellor stated
his belief that greater growth was needed than indicated in the
draft statement.
The President said that the draft policy should not be
seen as pessimistic but realistic, and closely connected to main-
taining the credibility of the University in the Boston area.
After further discussion in which Trustee support for the
draft statement was expressed, the Chairman asked the members of
the Committee on Long-Range Planning to vote on the Policy State -
ment on Enrollment Planning, Harbor Campus, UM/Boston . It was
moved, seconded, and
VOTED : To recommend that the Board of Trustees hereby
adopt and direct the President and Chancellor
to implement, in consultation with the Long-
Range Planning Committee of the Board, the
following policy statement and policy guide-
lines on enrollment at the Harbor Campus of the
University of Massachusetts/Boston:
When the University of Massachusetts at Boston was
established by the legislature in 1965, universities and
colleges across the country were caught up in an unprece-
dented expansion. The number of students enrolled in Massa-
chusetts increased from 113,000 to 300,000 during the 1960's,
and now total 327,000. Northeastern University doubled in
size; Boston University went from 18,000 to 23,000 under-
graduates; 15 new community colleges were established. The
combined enrollment of the University and the State colleges
grew by 50,000. Even so, the Board of Higher Education in
1968 projected a shortage of 113,000 student places by 1980.
When the University's Board of Trustees set an enroll-
ment of 15,000 students for the Boston campus, it was
generally regarded as an interim goal rather than a maximum.
The early academic master plan spoke of 15,000 students in
UNIVERSITY OF MASSACHUSETTS
4 3 43
Long-Range
Planning Comm.
6-5-74
four colleges, with provision for two additional colleges.
In February, 1973, the Trustees changed the enrollment
goal for the Columbia Point campus from 15,000 to 12,500. This
change was related primarily to the desire to preserve the
option of locating educational programs in other areas of the
city. It was also related to new University-generated analyses
which suggested that the statewide BHE projections for 1980
were as much as 150,000 students too high.
The decision to reduce future enrollment has proven
sound in several ways:
— it reduced neighborhood fears regarding the effect
of the campus on adjacent communities;
— it reduced the capital outlay requirements at
Columbia Point by at least $50 million;
— it anticipated changes in national and state birth
and enrollment rates;
— it has permitted the continued careful development
of a high quality program.
While 12,500 has remained the enrollment target for the
campus, it has offered little specific guidance for planning.
Important efforts at the campus such as the New Directions
Committee have had to operate without authoritative assumptions
as to the composition of the student body or the rate of
growth. It has become increasingly clear that further defini-
tion is required if the physical and program development is
to continue.
The following guidelines on the nature and timing of
future enrollment growth at the Harbor Campus are based on
the work of the Long-Range Planning Committee and staff
analyses of the Planning Office. They are intended as a
framework within which detailed planning can go forward within
the University.
In this context, the Trustees acknowledge the work of the
New Directions Committee and its continuing concern with a
broad range of development issues for the Harbor Campus. The
Committee's report, which is due this summer, will be reviewed
by the University Assembly and the Chancellor. The Long-Range
Planning Committee of the Board will be glad to receive any
recommendations that result from these reviews.
The guidelines are as follows:
UM/Boston —
Policy State-
ment on
Enrollment
Planning
4 3 44
Long-Range
Planning Comm,
6-5-74
UM/ Bos ton —
Policy State-
ment on
Enrollment
COMMITTEE
Planning
UNIVERSITY OF MASSACHUSETTS
(1) the 1980 enrollment target for the Harbor Campus
should be 10,000 full- and part-time students ;
Original campus enrollment goals for 1980 assumed
the kind of very rapid expansion which characterized
UM/Amherst during the 1960's. They also reflected
the intention to develop a series of similar
liberal arts colleges. More recent developments —
the nature of Colleges III and IV, the time needed
for new program development, changes in application
patterns, the desire for slow selective growth in
graduate programs, budget constraints and the slow-
down in capital outlay — all suggest a revised
calendar. The 10,000 enrollment goal is headcount —
both full- and part-time students — and represents
an average enrollment increase of 600 students per
year between 1974 and 1980. It is understood that
there is intended to be considerable flexibility
as to the rate of growth, including the possibility
of reaching this target prior to 1980.
(2) the full enrollment target for the mid-1980 's should
be 12,500 full- and part-time students ;
The 12,500 enrollment goal can be assumed to be the
"ceiling" for the Harbor Campus. It is a headcount
goal — both full- and part-time students — and is
intended to be reached between 1983-1987. The
12,500 ceiling does not apply to programs at UM/
Boston at other locations, such as the Downtown
Center.
(3) these enrollments should be assumed to include
15-25% part-time students, and may be proportionately
lower if this percentage is not reached;
Fewer than 10% of the present students at the Harbor
Campus are part-time. Current demand projections,
and the commitment of the Harbor Campus to serving
older and low-income students suggest that this
percentage can and should be substantially increased
so that 15-25% of the overall enrollment will be
part-time students. A change of this nature raises
important questions of financing and of educational
program development that will attract and respond to
the needs of part-time students.
(4) the proportion of upper division students should
be increased to reach a ratio of approximately
60:40 ;
The existence of four growing community colleges in
I
I
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COMMITTEE
1
UNIVERSITY OF MASSACHUSETTS
the Boston area presents the University with both an
opportunity and a responsibility to direct substan-
tial attention to the needs of transfer students.
The signing of the transfer "compact" is the first
step in this direction. We are recommending con-
tinuing efforts which would move toward a ratio of
60% upper division to 40% lower division students
rather than the present 50:50 division at the campus.
(5) the number of graduate students should not exceed
10-15% of the total number of students ;
The interim report of the New Directions Committee
of UMass/Boston clearly identifies the strong case
for a most careful, selective, and measured growth
in graduate programs at the Harbor Campus. The
Committee has accepted a maximum at full development
of 10% of the FTE (full-time equivalent) enrollment,
given the assumptions outlined. The guideline of
10-15% refers to headcount enrollment.
(6) class scheduling and space planning for the campus
should be undertaken so as to accommodate the full
anticipated enrollment in four college buildings .
The experience since January and internal analyses
suggest that the enrollments indicated can be
accommodated in four college buildings of approxi-
mately the size of the two now occupied at the
campus. This will require careful attention to
imaginative and intensive space use and assumes
the scheduling of additional late afternoon and/or
early evening classes. The omission of a fifth
classroom building will reduce capital outlay
requirements, but explicit provision must be made
for the siting of an additional college building if
demand suggests in the 1980' s.
There being no further business to come before the
Committee, the meeting was adjourned at 12:00 noon.
Franklin Patterson
Secretary to the Board of Trustees
4 3 45
Long-Range
Planning Comm,
6-5-74
UM/Boston —
Policy State-
ment on
Enrollment
Planning
4 3 46
COMMITTEE
Establishment
of a Commence-
ment Fee for
Commenc ement
and Career
Planning
Activities
(Doc. T74-095A)
I
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF THE TRUSTEE COMMITTEE ON FINANCE
June 5, 1974; 12:00 noon
Room 127, College I
Harbor Campus
University of Massachusetts at Boston
PRESENT: Trustees and Trustee Staff : Chairman Gordon, President
Wood; Trustees Carlson, Knowles, Pumphret, Rowland,
Savini, Steed, and Troy; Treasurer Johnson, Secretary
Patterson, Mr. DeWolfe
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Dr. Gartenberg, Mr. Kaplan,
Dr. Keith, Mr. O'Leary, Mr. Sear son
UM/Amherst : Chancellor Bromery, Vice Chancellor Gage,
Mr. Averill, Dr. Gulko
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order at 12:05 p.m. by
Chairman Gordon.
The Chairman noted that at the May 20 joint meeting of
the Committees on Budget and Finance, initial consideration had
been given to the Establishment of a Commencement Fee for Commence -
ment and Career Planning Activities (Doc. T74-095A) . He stated
that while the proposed use of certain Commencement Fee monies for
career planning purposes appeared sensible and desirable, there
are legal questions concerning the proposal, and asked Mr. William
Searson, General Counsel to the University, to comment on these.
Mr. Searson stated that certain legal difficulties exist
with respect to the interpretation of Chapter 75, Section 11, of
the Massachusetts General Laws, which deals with trust funds and
the powers of the Trustees in that area.
Because the principles of liability are so strict here,
Mr. Searson stated, he requested additional time to examine the
question. Chairman Gordon stated that, as action on the Commence-
ment Fee proposal is not urgent, he would wish to have Committee
and Board consideration deferred pending receipt of a legal opinion
from the General Counsel, and it was the sense of the Committee
that this is the appropriate way to proceed.
1
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
The Chairman next turned to the Student Activities Tax
for FY 1975, UM/Amherst (Doc. T74-113) . Vice Chancellor Gage
stated that he has reviewed the budget and finds it in order, and
therefore recommends approval. Chairman Gordon inquired whether
the proposal has been approved by the Student Senate at UM/Amherst,
and Trustee Savini replied in the affirmative. Counsel Searson,
in response to Chairman Gordon, stated that he finds the requested
action in order. Accordingly, upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that,
effective July 1, 1974, the annual fee of
$57.00, which includes $55.50 for the Student
Senate Tax and $1.50 for the Distinguished
Visitors Program, be established as the
Student Activities Fee for University under-
graduate students on the Amherst campus.
A proposed Student Health Insurance Plan, UM/Amherst
(Doc. T74-107) was discussed by Mr. Barry Averill, Director of
University Health Services, UM/Amherst, who presented three proposed
Votes to authorize the award of a contract for insurance coverage
and for administering the plan. Trustee Pumphret raised several
questions concerning the provisions and costs of the proposed pro-
gram, stating that in his opinion the materials now before the
Committee were inadequate in both depth and scope to permit adequate
Trustee assessment of the proposal.
During the ensuing discussion, Chairman Gordon inquired
into the details of the bids that had been received, including
proposed costs, and stated his conclusion that there is insufficient
clarity concerning costs and details of coverage to permit informed
Committee action at this time. It was noted that action by the
Committee and Board at the next regularly scheduled meeting on
August 7 would not provide the campus with adequate time to effect
student notification and billing for the plan that is ultimately
adopted, and that therefore action to enable approval of a more
fully detailed student health insurance plan must be taken by the
Board at its meeting today.
Accordingly, with the concurrence of President Wood and
the Amherst campus personnel, the Committee endorsed in principle
the establishment of an optional comprehensive student health insur-
ance program for UM/Amherst, and directed that a Vote be prepared
for consideration by the Board of Trustees at its afternoon meeting
that would authorize the Treasurer of the University, in consultation
with the Chairman of the Finance Committee, the President of the
University and the General Counsel of the University, to negotiate
the provisions of such a health insurance plan, and authorize the
Treasurer to execute an agreement on behalf of the University
following such consultation and negotiation.
4 3 47
Finance Comm.
6-5-74
UM/Amherst —
Student
Activities Tax
for FY 1975
(Doc. T74-113)
UM/Amherst —
Student Health
Insurance Plan
(Doc. T74-107)
4 3 A 8
Finance Comm.
6-5-74
UM/Worcester —
Establishment
of a Student
Housing Trust
Futld COMMITTEE
(Docs. T74-103
and T74-103A)
UNIVERSITY OF MASSACHUSETTS
Chairman Gordon next addressed the proposed Establishment
of a Student Housing Trust Fund, UM/Worcester (Doc. T74-103 and
Doc. T74-103A) . President Wood stated that the proposal comes to
the Finance Committee following endorsement by the Committee on
Buildings and Grounds, and provides for student housing at three
locations consistent with the student housing policy adopted by
the Board. The Committee was now being asked to approve the estab-
lishment of a trust fund to administer the program, he stated,
prior to the occupancy of the three buildings. Upon motion made
and seconded , it was
VOTED : To recommend to the Board of Trustees that a
Housing Trust Fund, UM/Worcester, be established
effective July 1, 1974, for the operation of a
self-supporting housing program for students and
staff at the University of Massachusetts at
Worcester, with preference in housing accommoda-
tions to be given to medical students, all income
from rents and other charges therefrom to be
deposited in said fund with disbursements for
operating and other expenses to be made in
accordance with University accounting policy
under the direction of the Treasurer of the
University, provided that unrestricted trust
fund balances in the Medical School Service
Fund may be utilized as necessary in an amount
not to exceed $29,000 to provide furnishings,
refurbishing, and maintenance repairs in the
Anderson House, the Farm House, and the Maple
Cottage, said amount plus interest to be repaid
to the Medical School Trust Fund as determined
by the Treasurer of the University.
and
VOTED : To recommend to the Board of Trustees that the
following schedule of charges be established
effective July 1, 1974, for medical student
housing on the Worcester campus with the income
therefrom to be deposited in the Housing Trust
Fund, UM/Worcester :
Monthly
Type of Space Number of Units Unit Rent
A. Single room,
unfurnished
B. Single room,
unfurnished,
shared living room
C. Single room
furnished
7
2
$45
$55
$55
1
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
Type of Space Number of Units
Monthly
Unit Rent
D. Single room,
furnished,
shared living room
E. Double room,
unfurnished,
shared furnished
living room
F. Double room,
furnished
G. One bedroom apartment,
unfurnished
H. Two bedroom apartment,
furnished
$65
$110
3
3
3
$100
$150
$320
Maximum potential annual income assuming full occupancy
for ten months of each year: $29,350.
Mean rent per unit: $95 per month
Mean rent per occupant: $62 per month
Note : The monthly rents listed are per unit and there-
fore would be shared by the occupants if more than one.
Chairman Gordon, noting the presence at this meeting of
the President and the three Chancellors, stated his expectation
that requests for action that are brought before the Committee on
Finance in the future be accompanied by documentation and background
material that is sufficiently detailed to enable the Committee to
reach an informed judgment, and that these materials be received
by the Committee in sufficient time for such judgments to be made.
This includes the processing of all proposals through both the
proper campus channels and the President's Office in accordance
with established procedures, including review by General Counsel
before being placed on a Finance Committee agenda. He added that
from time to time a genuine emergency may arise where timely dis-
tribution of materials to the Committee will be difficult, but that
the proper planning and clearing through channels of agenda material
should minimize instances where the Committee is presented with late
requests.
There being no further business to come before the
Committee, the meeting adjourned at 12:45 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4 3 49
Finance Comm.
6-5-74
UM/Worc ester —
Establishment
of a Student
Housing Trust
Fund
(Docs. T74-103
and T74-103A)
Chairman' s
Comments on
Adherence to
Procedures
43
Rm'
«u?
COMMITTEE
Review of
Budget Develo-
ment Process by
the Director
of the Budget
UNIVERSITY OF MASSACHUSETTS
MINUTES OF JOINT MEETING OF TRUSTEE COMMITTEE ON
THE BUDGET AND MULTICAMPUS BUDGET COMMITTEE
June 19, 1974; 1:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, Trustee
Troy; Treasurer Johnson, Secretary Patterson, Miss
Eichel
Administrators, Staff, Faculty, and Invited Guests :
Appointed Representatives to Multicampus Budget Commit-
tee : Chairman Lout tit, Dr. Ludtke, Mr. Sackett — UM/
Amherst; Prof. Gagnon — UM/Boston; Dr. Miller — UM/Worcester
Ex Officio Members of Multicampus Budget Committee ,
Administrators, Faculty, Staff :
Office of the President : Budget Director Gartenberg,
Assistant Budget Director Hanson, Vice President Lynton
UM/Amherst : Chancellor Bromery, Dr. Gulko
UM/Boston : Chancellor Golino, Vice Chancellor Hamilton,
Dr. Babcock, Mr. Baxter, Mr. McDonald
UM/Worcester: Mr. Stockwell, Mr. Cathey
The meeting was called to order at 1:45 p.m. by Chairman
Pumphret of the Trustee Committee on the Budget, who asked Dr.
Gartenberg, Director of the Budget, to comment briefly on the
purpose of the joint meeting. Dr. Gartenberg stated that this
meeting was being held in conformance with the mandate of the
governance policy that these two committees be kept informed on
matters of the budget and that their advice and comments be sought
with regard to the development of the budget process. Dr. Garten-
berg indicated that the submission of the campus program reviews
completed the initial phase of the budget development process and
reviewed briefly the next steps in the development of the budget
as summarized in his June 12 memorandum to the Trustee and Multi-
campus Budget Committees.
At the conclusion of Dr. Gartenberg 's remarks, Chairman
Pumphret asked for comments from each campus on the contents of the
program review and for discussion of other budget issues.
1
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
There was general and wide-ranging discussion of a number
1
1
of issues, among which where:
(1) Difficulties created by the timing of faculty position
release dates, deadlines for the hiring of new
faculty and Legislative action on the budget.
(2) The need for an appropriate procedure for determin-
ing contact hours.
(3) Merit increment policy and rationale for budgetary
funding for merit .
(4) Student-faculty ratio as a continuing yardstick and
the need for clarification of the full-time equiva-
lent student definitions.
(5) The general fiscal atmosphere that may prevail while
the FY 1976 budget is under review.
(6) The necessity for FY 1975 deficiency budget requests
for both utility costs and funding of the Teaching
Hospital.
The meeting concluded with the agreement that the Trustee
Committee on the Budget would next meet during the last week in
July to review the FY 1975 Operating Budget and that the Multi-
campus Budget Committee would receive all budget development
material produced over the summer and would meet again in September
to review the FY 1976 Maintenance Budget Request.
There being no further business, the meeting adjourned
at 4:05 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4351
Budget Comm.
6-19-74
Comments on
Content of
Campus Program
Reviews and on
General Budget
Issues
4352
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
BLANK PAGE
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1
1
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
August 5, 1974; 2:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Troy, President
Wood; Trustees Bicknell, Robertson, Savini; Dr. Bloomberg,
representing Commissioner Goldman; Secretary Patterson
Office of the President : Vice President Lynton
UM/Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern; Faculty representatives Profs.
Shapiro and Fletcher
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter, Dr. Richard Walton
Invited Guest: Miss Ellen Flannery
The meeting was called to order at 2:05 p.m. by Chairman
Troy.
At the Chairman's request, the Committee first addressed
a series of actions proposed for UM/Amherst. The initial proposal
to Establish the Degree of Bachelor of Fine Arts in Design, UM /
Amherst (Doc. T75-001), was endorsed by Vice President Lynton and
discussed. Trustee Robertson asked whether the establishment of
the degree would involve additional costs; Vice Chancellor Gluck-
stern replied in the negative, saying that the action would simply
recognize the presence of the design group in the Art Department,
to which it had recently been transferred from the School of Home
Economics and would provide an additional option in the Fine Arts
programs already in existence in Art and Theatre. He said that
faculty members in the design group, together with adjunct faculty
from other disciplines, would be able to handle the program.
Trustee Troy inquired whether "adjunct faculty" implied the
possibility of additional costs, and Vice Chancellor Gluckstern
again replied in the negative. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees approve
the establishment of the degree of Bachelor of
Fine Arts in Design at the University of Massa-
chusetts at Amherst, and submit said proposal
to the Board of Higher Education for its review
and approval, to be implemented in September, 197 5.
4353
UM/Amherst —
Establishment
of Degree of
Bachelor of
Fine Arts in
Design
(Doc. T75-001)
4 3 54
F & EP Comm.
8-5-74
UM/Amherst —
Name Change:
Department of
Agricultural
j COMMITTEE
and
Food Economics
to Department of
Food and
Resource
Economics
(Doc. T75-002)
UM/Amherst —
Name Change:
Department of
Hispanic
Languages and
Literature to
Department of
Spanish and
Portuguese
(Doc. T75-003)
UM/Amherst —
Abolition of
General Physical
Education
Requirement
(Doc. T75-004)
UNIVERSITY OF MASSACHUSETTS
The Chairman turned next to the proposed Name Change of
the Department of Agriculture and Food Economics (Doc. T75-002) ,
which would redesignate that unit as the Department of Food
and Resource Economics — UM/Amherst. Vice President Lynton indi-
cated endorsement of the proposed name change, as did Chancellor
Bromery and Vice Chancellor Gluckstern. Upon motion made and
seconded, it was
VOTED : To recommend that the Board of Trustees
approve the name change of the Department of
Agricultural and Food Economics at the
University of Massachusetts at Amherst to the
Department of Food and Resource Economics and
that the Board further approve the respective
name change for the undergraduate major.
The Chairman then raised for consideration the proposed
Name Change of the Department of Hispanic Languages and Literature
(Doc. T75-003) , which would result in redesignation of that unit
as the Department of Spanish and Portuguese — UM/Amherst. Vice
President Lynton indicated endorsement of the proposed name
change; Vice Chancellor Gluckstern suggested that redesignation
of the Department might in the long run have resource implications,
because of increasing recognition of the importance of the teaching
of Portuguese in the Commonwealth. After brief further discussion,
and upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees approve
the name change of the Department of Hispanic
Languages and Literature, University of Massa-
chusetts at Amherst, to the Department of Spanish
and Portuguese.
The Committee thereafter considered the proposed
Abolishment of General Physical Education Requirement — UM/Amherst
(Doc. T75-004), presented by Chancellor Bromery. Trustee Troy
inquired whether abolition of the general physical education
requirement would result in cost savings. Vice Chancellor Gluck-
stern responded that some savings might result through reassignment
of personnel to other programs. Trustee Savini expressed doubt
that the abolition of the requirement would result in very much
change in student demand for physical education offerings, and
this view was supported by Professor Fletcher. After brief
further discussion, and upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
general physical education requirement at the
University of Massachusetts at Amherst be
abolished, effective September, 1974.
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COMMITTEE
1
UNIVERSITY OF MASSACHUSETTS
The Chairman next turned to the proposed Tenure Offer
to Dr. Ira Trail (Doc. T75-005) , advanced by UM/Amherst and
endorsed by President Wood. Vice President Lynton commented
favorably on Dr. Trail's professional experience and preparation
and spoke of her appointment as Professor of Nursing and Director
of the Division of Nursing at Amherst as one which would bring
substantial additional strength to this portion of the University's
program. Trustee Robertson asked whether there had been a search
from within the University in connection with the position in
question. Vice Chancellor Gluckstern replied that such consider-
ation had been made, but that those concerned within the University
believed the outside appointment of Dr. Trail would be the proper
course of action. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees concur in
the appointment by the President of Dr. Ira Trail
as Professor of Nursing, with tenure, at the
University of Massachusetts at Amherst, effective
September 1, 1974.
Chairman Troy then invited discussion of two proposals
brought forward by UM/Boston: Concurrence in Appointment of Robert
Spaethling (Doc. T75-010) and Concurrence in Appointment of Robert
Steamer (Doc. T75-011) . Vice President Lynton spoke of presidential
review and endorsement of the appointment of Dr. Robert Spaethling
as Vice Chancellor for Academic Affairs and Provost at the Univer-
sity of Massachusetts at Boston and of appointment of Dr. Robert
Steamer as Dean of College II at the University of Massachusetts
at Boston.
Chancellor Golino said that he enthusiastically urged
concurrence in the appointment of both men, and commented on the
work of the search committees which had settled upon their candi-
dacy. He indicated that the search committees had decided not
to go beyond the campus in seeking candidates, had gotten wide-
spread endorsement from the campus for the candidates proposed,
and that he looked forward to working effectively with both men.
He said that the Affirmative Action Advisory Council on the campus
of UM/Boston had criticized the search procedures utilized in the
case of these two positions and that of Dean of College IV, but
he stressed that he considered these procedures to have been satis-
factory both in terms of Affirmative Action considerations and the
needs of the campus for stability in its top administrative leader-
ship .
President Wood indicated his support for Chancellor
Golino 's position, and reviewed with the Committee a series of
correspondence documents among the Affirmative Action Advisory
Council, Chancellor Golino, and himself. He said that these were
administrative communications rather than public documents, but
that he felt a review of them would assist the Committee in
4355
F & EP Comm.
8-5-74
UM/Amherst —
Appointment
with Tenure of
Dr. Ira Trail
(Doc. T75-005)
UM/Boston —
Concurrence in
Appointment of
Robert Spaethling
as Vice Chan-
cellor and
Provost
(Doc. T75-010)
and Robert
Steamer as Dean
of College II
(Doc. T75-011)
4358
F & EP Comm.
8-5-74
UM/Boston —
Concurrence in
Appointment of
Robert &ftgfita
ling as
Vice Chancellor
and Provost
(Doc. T75-010)
and Robert
Steamer as Dean
of College II
(Doc. T75-011)
UNIVERSITY OF MASSACHUSETTS
understanding the views of the Affirmative Action Advisory Council
and of Chancellor Golino and himself. He noted particularly that,
in Document T73-095, the Board of Trustees on April 4, 1973, had
vested in the campus Chancellors authority to appoint Vice Chan-
cellors, Provost, and Deans of the campus, subject to the concur-
rence of the President and the Board of Trustees, and mandated
that the Chancellor in any given case seek nominations from a
search committee "broadly representative of the constituency of
the office to be appointed." He said that the Board document
had also directed that the Chancellors seek mutual agreement with
the appropriate governing bodies as to the composition and charge
of the search committee. President Wood observed that on both
counts Chancellor Golino had amply complied with the formal pro-
visions of the Trustee rule. President Wood said that he con-
sidered that a central issue in terms of affirmative action was
whether in the selection of senior academic administrators it was
invariably necessary and desirable to go outside the University in
a search for condidates. He commented that this would be the case
only if the overall pattern of appointments revealed an indifference
to affirmative action considerations, in which case there would be
cause for concern. He said further that in the case of the
Boston campus the facts did not suggest a restrictive pattern.
He pointed out that over the past four years two appointments to
Vice Chancellorships , and four to Deanships, had been from outside,
and that two women and one minority member had been among the
choices. President Wood said in addition that he had been advised
by Counsel that there were no legal questions of affirmative
action involved in the two appointments presently under consider-
ation.
Discussion followed in which Trustee Robertson, Chan-
cellor Bromery, Dr. Bloomberg, and others took part. Commissioner
Bicknell expressed his regret that the affirmative action material
on the two appointments had been made available to the Committee
only at the meeting, and his view that the documents suggest that
some thoughtful people had been upset by the procedures used.
He suggested that longer consideration could be given to the two
appointments. Trustee Savini stated his view that affirmative
action cannot be considered analogous to standards of merit or
civil service requirements but should be seen as "a commitment to
social change," and said that he felt there should be more of a
commitment of this kind than appeared to him to exist in the
present instance.
Chancellor Golino said that the Affirmative Action
program of the Department of HEW did not require an affirmative
action appointment in every case, but required institutions to
establish goals toward which they would work; he said further
that since his arrival on the Boston campus substantial strides
had been taken toward the establishment and implementation of
such goals. Chancellor Golino said that within this context the
I
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COMMITTEE
1
1
UNIVERSITY OF MASSACHUSETTS
the presentation of these two candidates for concurrence was made
in consideration of the merit of the individuals involved and the
nature of institutional needs at the Boston campus.
Chancellor Bromery indicated his support of President
Wood and Chancellor Golino in advocating the two appointments for
the institutional and individual reasons advanced, but stated his
view that the Affirmative Action Advisory Council should have an
earlier opportunity to provide advice in future comparable actions.
Trustee Robertson concurred, and asked that the record show that
the Committee suggested early advisory participation by Affirmative
Action advocacy. Upon motion made and seconded, with two nay votes
by Commissioner Bicknell and Trustee Savini, it was
VOTED :
To recommend that the Board of Trustees concur
in the appointment of Dr. Robert Spaethling as
Vice Chancellor for Academic Affairs and Provost
at the University of Massachusetts at Boston.
And further
VOTED :
To recommend that the Board of Trustees concur
in the appointment of Dr. Robert Steamer as
Dean of College II at the University of Massa-
chusetts at Boston.
Commissioner Bicknell asked that the record show that his vote was
not against the qualifications of the individuals but rather concern
for appropriate and full implementation of Affirmative Action
employment and search procedures.
Chairman Troy then recognized Chancellor Soutter to speak
in behalf of Establishment of Department of Family Practice (Doc.
T75-009), at the Medical School. The Chancellor mentioned the
origin of the program within the Department of Community and Family
Medicine, and reviewed the vote of the Executive Committee of the
Medical Faculty to create a Department of Family Practice to be
separate but related to the original department. He asked Dr.
Richard F. Walton, the head of the Family Practice program at the
Medical School, to describe the reasons for establishing a separate
Department of Family Practice. Dr. Walton reviewed the need for a
special department of graduate residency in Family Practice which
would be additional and complementary to work in Community Medicine.
Chancellor Soutter said that the visiting accrediting team in
February 1974 had urged the creation of a separate postgraduate
residency department of this type, and that the faculty of the
Medical School agreed with this recommendation. After Trustee
discussion and questions, upon motion made and seconded, it was
VOTED ; To recommend that the Board of Trustees approve
the establishment of a Department of Family
Practice at the University of Massachusetts at
Worcester .
4357
F & EP Comm.
8-5-74
UM/Boston —
Concurrence in
Appointment of
Robert Spaeth-
ling as Vice
Chancellor and
Provost
(Doc. T75-010)
and Robert
Steamer as Dean
of College II
(Doc. T75-011)
UM/Worcester —
Establishment of
Department of
Family Practice
(Doc. T75-009)
435S
F & EP Comm.
8-5-74
UM/Worc ester —
Appointment
with Tenure of
Dr. H. Brownell
Wheeler COMMITTEE
as Professor of
Surgery
(Doc. T75-006)
UM/Worc ester —
Appointment
with Tenure of
Dr. Ambrose P.
McLaughlin
(Doc. T75-007)
UM/Worc ester —
Appointment
with Tenure of
Dr. Edgar E.
Smith
(Doc. T75-008)
UNIVERSITY OF MASSACHUSETTS
At the Chairman's request, Chancellor Soutter spoke to
Appointment with Tenure of Dr. H. Brownell Wheeler as Professor
of Surgery (Doc. T75-006) , saying that the appointment was not
only desirable but necessary to correct an earlier oversight in
appointment procedures. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees concur
in the appointment by the President of Dr. H.
Brownell Wheeler as Professor of Surgery with
Tenure at the University of Massachusetts at
Worcester.
In response to a question by Trustee Robertson, President Wood
indicated that the date of effectiveness of appointment would be
that of Board action.
Chancellor Soutter next spoke in behalf of Appointment
with Tenure of Dr. Ambrose P. McLaughlin III, as Professor of
Urology (Doc. T75-007) . The Chancellor called attention to
Dr. McLaughlin's qualifications as a scholar and teacher who also
possesses administrative experience. He advised the Trustees of
his belief that Dr. McLaughlin would provide leadership in further
development of the Medical School as Chairman of the Department
of Urology. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees concur
in the appointment by the President of Dr.
Ambrose P. McLaughlin III, as Professor of
Urology with tenure at the University of Massa-
chusetts at Worcester.
It is understood that this appointment will be effective January 1,
1975.
Chancellor Soutter next spoke to the proposed Appoint-
ment with Tenure of Dr. Edgar E. Smith (Doc. T75-008) . Chancellor
Soutter said that he would expect Dr. Smith to serve as Associate
Dean for Academic Affairs in addition to his professorial duties,
and that he believed Dr. Smith would bring to the School an under-
standing of the functioning of the Dean's department and an
unusual insight into the needs of minority students and how they
may be met. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees concur
in the appointment by the President of Dr. Edgar
E. Smith as Associate Professor of Biochemistry
with tenure at the University of Massachusetts
at Worcester, effective October 1, 1974.
1
COMMITTEE
1
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UNIVERSITY OF MASSACHUSETTS
There being no further business to come before the Commit-
tee on Faculty and Educational Policy, the meeting was adjourned at
4:00 p.m.
4 3 59
F & EP Comm.
fc-5-74
Franklin Patterson
Secretary to the Board of Trustees
4 3 60
COMMITTEE
UM/Amherst —
Proposal for
Agreement with
Amherst College
Regarding Land
and Radio Broad-
cast Antennae
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF THE TRUSTEE EXECUTIVE COMMITTEE
August 7, 1974; 11:00 a.m.
Administration Building, Harbor Campus
University of Massachusetts, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Bicknell, Chandler, Croce, Gordon, Haigis,
Knowles, Pumphret, Shaler, Troy, Weldon; Treasurer
Johnson, Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Dr.
Keith, Ms. Pugh, Counsel Searson, Mr. White
UM/Amherst : Chancellor Bromery, Faculty Representative
Prof. Fletcher, Mr. Melley
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
Invited Guests : Ms. Ellen Flannery, Office of
Commissioner Bicknell
The meeting was called to order at 11:10 a.m.
The Chairman asked Chancellor Bromery to review the
nature of a proposed agreement between the University of Massa-
chusetts and Amherst College with regard to land to be utilized
for radio broadcasting antennae. Chancellor Bromery described
existing and proposed radiating antennae of WTCR (Five College
FM radio based at UM/Amherst) , WMUA (UM/Amherst student station) ,
and WAMH (Amherst College student station) . He noted that the
WFCR broadcasting facility on Mt . Lincoln is accompanied by a
passive receiving antenna to pick up signals by line of sight
from WGBH in Boston for rebroadcast on WFCR. Chancellor Bromery
said that it had been proposed by Amherst College that WAMH,
with increased power capacity for better coverage, be enabled to
install new radiating antennae equipment on Mt. Lincoln. Engineer-
ing studies, however, had revealed that such an installation, with
additional power, would interfere with reception of WGBH signals
at that site, and would therefore be disadvantageous to Five
College Radio — WFCR. Chancellor Bromery noted further that
Amherst College owned approximately 2 acres of land in the middle
of the 200 acres of land held by the University of Massachusetts
on Mt . Lincoln. As a result of all of these considerations, he
said that negotiations between the University and Amherst College
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
had proceeded in an attempt to work out a solution which would not
interfere with WGBH reception and would allow enlarged broadcasting
by WAMH. These negotiations have come to involve proposed transfer
of two parcels of land from the Trustees of Amherst College to the
Commonwealth of Massachusetts, which would enable WAMH to utilize
the Mt . Lincoln site, and would provide WFCR with a better site for
clearer reception of signals from WGBH at a location in Shutesbury,
Massachusetts. After this presentation by the Chancellor, and upon
motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
Trustees of the University of Massachusetts
shall accept two quitclaim deeds conveying the
fee in two separate parcels of land respectively
from the Trustees of Amherst College as follows:
4361
Exec. Comm.
8-7-74
UM/Amherst —
Proposal for
Agreement with
Amherst College
Regarding Land
and Radio Broad-
cast Antennae
Parcel #1
Parcel #2
Land which the Trustees of Amherst
College might own on the summit of
Mt . Lincoln, Pelham, county of
Hampshire, as more fully described
in a deed from Esther H. Cadwell to
the Trustees of Amherst College,
recorded with Hampshire County
Registry of Deeds, Book 910, Page
206; and
Land on Pelham Hill consisting of
3.143 acres as shown on a plan
entitled "Land in Shutesbury, Mass.
surveyed for Amherst College, dated
July 18, 1974, Gordon Ainsworth &
Associates, Inc." recorded with
Hampshire County Registry of Deeds.
The consideration of the conveyance of both said
parcels to the Commonwealth of Massachusetts for
the use of the Trustees of the University of
Massachusetts shall be a license given by said
Trustees to the Trustees of Amherst College to
erect a transmission tower and an equipment
building on the summit of Mount Lincoln for
purposes of broadcasting the signal of WAMH, the
Amherst College student radio station. Said
license shall be for 99 years or until station
WAMH ceases to function, whichever event first
occurs .
The Treasurer of the University is hereby authorized
and empowered to execute all instruments including,
but not limited to licenses and contracts for and
in behalf of the University of Massachusetts to
implement this vote.
4362
Exec. Comm.
8-7-74
Campus
Reorganization
Planning;
Progre^ )MMITTEE
Report
UNIVERSITY OF MASSACHUSETTS
At the Chairman's request, President Wood next led a
brief discussion of campus proposals for reorganization. He said
that he wished to keep the Executive Committee informed with regard
to the development of campus organization in cooperation with the
Office of the President. President Wood reported that he had
created within his own Office a Management Task Force on University
Organization, chaired by the Reverend Michael P. Walsh, S.J., and
that this committee was reviewing administrative organization and
proposals for reorganization from the three campuses, as these
relate to Trustee policy, University-wide leadership, Trustee
delegations of personnel authority, the Statement on University
Governance (Doc. T73-098) and information about organizational
structures in other comparable universities.
At the President's request, Chancellor Bromery reported
that, since the beginning of his administration, he had undertaken
a continuing assessment of the administrative organization of
UM/Amherst, had concluded that earlier studies had resulted in
organizational structures that served symmetry better than function,
and now had a developing series of reorganization steps in the
proposal stage, subject to comment by constituencies of the campus.
He emphasized the principle that reorganization of administration
at UM/Amherst should be directed at achieving greater functional
effectiveness, with clear and practicable delegation and provision
for accountability.
Chancellor Bromery said there was no "frozen-in" plan as
yet but that he expected, after securing internal campus responses,
to be able to move toward reorganization in the first semester of
the coming academic year. In response to questions, the Chancellor
said that he expected reorganization would result in having approx-
imately six to seven line officers reporting directly to him,
would relieve what he regarded as the present overload of the Vice
Chancellor and Provost, would pursue a goal of no increase in
staff, would provide for more adequate handling of such diverse
matters as financial development and admissions, and would enable
him, through the Office of Institutional Analysis, to be provided
with fuller and better information about operations of the campus.
Chancellor Golino, in response to President Wood's
request, stressed that UM/Boston under his leadership was attempting
to organize more effectively, rather than to reorganize. He said
that the principal problem he faced was twofold: first, to bring
back into the Chancellor's administrative control many matters that
had been ineffectively dispersed and then clearly to redelegate
responsibility for these matters; and second, to establish clear
and firm, rather than ad hoc , operational procedures for handling
administrative operations. In response to questions, Chancellor
Golino said that he expected to have effective answers to these
two needs during the coming academic year.
COMMITTEE
1
1
UNIVERSITY OF MASSACHUSETTS
Chairman Healey then turned discussion to the matter of
a faculty practice compensation plan for the Medical School.
President Wood summarized the long consideration given to the
question of Medical faculty compensation arrangements necessary
when both the Medical School and the Teaching Hospital would be
in operation. He noted that it had been decided that the Legisla-
ture should be asked to establish the proper basis for such arrange-
ments, and that this had resulted in passage of House Bill No. 6368,
"An Act Authorizing the Establishing of a Group Practice Plan at
the University of Massachusetts Medical School," late in the 1974
session.
The President said that, after passage of the legisla-
tion and particularly in the period from August 1 to August 6,
intensive negotiations had been required between his office,
Commissioner Bicknell, and the staffs of the Governor and the
Secretary of Administration and Finance in order to arrive at
mutual understandings upon which the Governor might sign the Bill
into law by August 6, after which, if unsigned, it would effectively
have been vetoed. He noted Commissioner Bicknell' s letter to the
Governor dated August 1, 1974, urging veto of the Bill unless
amended, his own letter to the Governor of August 2 commenting on
Commissioner Bicknell 's views, and remarked on questions raised
by staff of the Governor and of the Secretary of Administration and
Finance about implementation of the plan, which entered into the
intensive negotiations that followed.
President Wood said that he had secured agreement on
August 2 from the Governor's Office not to send down proposed
amendments in the closing hours before General Court prorogation,
on the understanding that the parties concerned would seek to
resolve questions and differences by negotiation. He called
attention to the Memorandum of Understanding RE: House Bill
No. 6368 of 1974 (Doc. T75-014) which resulted from these negoti-
ations and recommended its ratification and approval. The President
observed that the first four points of the memorandum represented
satisfactory resolution of the issues raised by the Commissioner
of Public Health, and that the remaining points dealt with matters
raised by staff of the Secretary of Administration and Finance. He
called attention to Item 7, which in earlier negotiation could have
required a two-thirds vote of the Board of Trustees of the Univer-
sity to override Administration and Finance disagreement with
rules, regulations, or proposed account structures established by
the University under the plan. The President said that such a
requirement would have been unacceptable to the University, and
Chairman Healey strongly concurred. In its present form, Item 7
was seen as acceptable.
In discussion, Commissioner Bicknell said that his letter
of August 1 had been written in response to a request from the
Governor's Office for his comments on House Bill No. 6368, that he
4363
Exec. Comm.
8-7-74
UM/Worcester —
Faculty Practice
Compensation
Plan
4 3 64
Exec. Comm.
8-7-74
Memorandum of
Understanding
between the
University and
the COMMITTEE
Commonwealth
(Doc. T75-01A)
UNIVERSITY OF MASSACHUSETTS
felt the subsequent negotiations had been constructive, and that
he looked toward development of useful cooperative ties between
the Department of Public Health and the Medical School. Trustee
Gordon commented critically on the need for last minute negoti-
ations of the kind described and urged improved communication
between the University and the Department of Public Health.
Trustee Pumphret suggested that such communication would result
if the Commissioner of Public Health, as an ex officio Trustee
of the University, participated, either himself or through an
appointed alternate, in ongoing relevant Committee work of the
Board. Commissioner Bicknell indicated that he intended such
participation.
Upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
ratify and approve the Memorandum of Under-
standing between the University and the
Commonwealth, as set forth in Trustee Document
T75-014.
Interim Guide
on Salaries for
the Group
Practice Plan
at the Univer-
sity of Massa-
chusetts
Medical School
(Doc. T75-013)
Chairman Healey then asked for consideration of the
Interim Guide on Salaries for the Group Practice Plan at the
University of Massachusetts Medical School (Doc. T75-013) . Vice
President Lynton described the development of the Interim Guide,
indicating that it is a first approximation, which will require
substantial additional work as the University moves toward the
specification and adoption of rules and regulations, governing the
Group Practice Plan in operation. Chancellor Soutter agreed,
saying that it is necessary to have such an Interim Guide for
personnel actions needed in the near future, and that he expected
with Vice President Lynton that more specific guidelines would be
prepared as the plan is implemented.
Commissioner Bicknell said that he had no difficulties
with the Interim Plan, but had only two questions, these being
whether there was a maximum dollar amount on what a given profes-
sional could retain income, and what would happen if the Group
Practice Plan did not generate the money needed to provide for
the salaries specified. Vice President Lynton indicated that the
maximums at present would be governed by the Interim Guide, that
it was expected that capitation grants and other funds would assure
that start-up costs could be met until Group Practice was in full
operation, and that thereafter income experience with the Group
Practice Plan would govern decisions about total salaries and
further appointments.
Upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
adopt Trustee Document T75-013 as an interim
guide on salaries for the Group Practice Plan
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
at the University of Massachusetts Medical School,
pending the formal adoption of rules and regulations
by the Board and in conformance with the Memorandum
of Understanding between the University and the
Commonwealth.
There being no further formal business to come before the
Committee, the meeting was adjourned at 12:25 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4365
Exec. Comm.
8-7-74
4366
COMMITTEE
Operating Budget
for FY 1975
(Doc. T75-017)
UNIVERSITY OF MASSACHUSETTS
TRUSTEE COMMITTEE ON THE BUDGET
August 19, 1974; 2:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret , Trustee
Carlson; Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Budget
Director Gartenberg, Assistant Budget Director Hanson
UM/ Amherst : Chancellor Bromery, Budget Director Gulko,
Faculty Senate Representative Louttit
UM/Boston : Vice Chancellor Hamilton, Vice Chancellor
Spaethling, Budget Director Baxter
UM/Worcester : Associate Dean Stockwell, Mr. Cathey,
Mr . Keene
The meeting was called to order at 2:05 p.m. by Chairman
Pumphret, who asked Dr. Gartenberg, Director of the Budget, to
review for the Committee the processes which had culminated in the
budget which would be considered at this meeting. Dr. Gartenberg
stated that the University of Massachusetts Operating Budget for
Fiscal Year 1975 (Doc. T75-017) had been circulated to the
Committee prior to the meeting and that this was a summary document
which is supported by detailed statements from each campus. Dr.
Gartenberg said that the development of this document ended Phase I
of the budget process which began with the submission of the
campus program reviews. He further stated that this budget was
passed by the Legislature in June, that detailed information
regarding subsidiary accounts was received in July, and that the
breakdown on approved personnel positions had just been received.
He also noted that the Budget Committee meeting was scheduled
early in the month to allow time to prepare answers to any
questions that might result from Committee review.
The total budget, amounting to $154.4 million, repre-
sents a $20 million increase over the initial operating budget
presented to the Trustees last year. Half of the increase is
from State funds and the other half from increases in Federal
aid and in trust funds. Federal financial aid has increased
from 1.2 to 3.4 million dollars.
1
COMMITTEE
1
1
UNIVERSITY OF MASSACHUSETTS
Dr. Gartenberg explained that the budget for both the
Medical School and the Teaching Hospital will have to be adjusted
to meet the particular needs of these facilities as the year pro-
gresses. He informed the Committee that a consulting firm has been
engaged to advise on budgeting for anticipated fuel increases. The
cost-of-living increase which was voted by the Legislature should be
covered by a reserve fund established by the Department of Admin-
istration and Finance for that purpose.
Dr. Gartenberg requested Mrs. Kay Hanson, Assistant Budget
Director, to review the Administration's budget. Mrs. Hanson
explained that included in this budget were the expenses for the
Office of the President, the Office of the Treasurer, the Office of
the Secretary, the Board of Trustees, the Office of Liaison Service,
the Trustee Council, and the Institute for Labor Affairs. She
informed the Committee that nearly all of the increased expense
was personnel-related, a result of the fact that the President's
Office now has a full complement of staff. Inflation accounted for
the rest of the 7 percent increase.
At the request of the Chairman, Dr. Gulko, Director of the
Office of Budgeting and Institutional Studies at UM/Amherst, reviewed
that portion of the budget covering the Amherst campus operations,
stating that the FY 1975 budget showed an increase of approximately
$3 million over the 1974 budget, or a 5 percent increase. He stated
that it is expected that fuel costs will be double the amount
reflected in the budget and that a supplementary budget request
will be necessary.
In response to a question raised by Chairman Pumphret,
Chancellor Bromery stated that although the expenses for the office
serving the Alumni appeared to be substantially higher, the income
raised by the Alumni more than offset the increased expenditures.
It was noted that Federal financial aid has doubled over
the previous year. Trustee Carlson suggested that in some places
the data for FY 1974 were not comparable to that for FY 1975 and
that it would be helpful if data for both years could be reported
on the same basis to facilitate comparisons. He also asked if it
would be possible to obtain in one document the total income
received by the University as well as the total monies expended.
Chairman Pumphret next called on Vice Chancellor Hamilton,
who reviewed the Boston campus budget, indicating that it repre-
sents a 20 percent increase over the FY 1974 budget, exclusive of
the cost-of-living increase. He stated that the greatest increase
was in salaries, the result of funding all the positions authorized.
He further indicated that he anticipated a deficit in the utilities
account in the amount of $900,000, a result of the increase in the
cost of electricity. He also pointed out that the total enrollment
figure for FY 1975 appeared incorrectly in some places in the budget
and that the correct figure is 6,600.
4367
Budget Comm,
8^19-74
University
Administration
Budget
UM/Amherst
Budget
UM/Boston
Budget
4 3 68
Budget Comm,
8-19-74
UM/Worcester
Budget
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
The Chairman next asked for a review of the budget for
the Worcester campus, and Mr. Stockwell, Director of the Hospital
and Associate Dean of Administration for the Medical School,
reported on this item.
Trustee Pumphret raised a question with regard to the
funding for the Teaching Hospital, questioning whether this should
be part of the Medical School budget. He referred particularly to
the statement in the front of the budget which indicated that FY
1975 would be the only year in which the two budgets would be
commingled. Mr. Pumphret asked whether the Teaching Hospital would
be opened if the University did not receive a supplementary budget
for equipment and operating expenses. Mr. Stockwell stated that
$3.5 million had been appropriated in the FY 1975 Capital Outlay
Budget for equipment for the hospital, but that if the hospital
does not have the necessary funding by December or January, it will
probably be difficult to open. He said that it is possible that
the clinics could open in March, even though funds were not avail-
able for the hospital itself. He indicated that FY 1975 will see
major increases in personnel and maintenance costs for both the
Teaching Hospital and the Medical School. For the first time,
beginning in FY 1975, the entire Basic and Clinical Sciences
Building will be in operation.
Trustee Carlson asked why maintenance costs had not
increased to a greater extent, and Mr. Stockwell replied that
most of the space was still owned by the contractor. In addition,
the campus maintenance staff is still too small to handle all
items. Mr. Stockwell also emphasized that the University cannot
delay the acceptance and heating of the hospital building.
Trustee Pumphret stressed the problems resulting from an
appropriation of only $618,000 from the Medical School budget for
FY 1975 for use in opening the Teaching Hospital in response to a
request for $3,700,000, and both he and Trustee Carlson urged
that the Board of Trustees be apprised of this situation by a
written statement accompanying the budget presentation. Mr.
Pumphret also requested that the administration at UM/Worcester
keep the Trustees informed as to the funding problems being encoun-
tered with regard to the Teaching Hospital. He also suggested
that a separate budget for the hospital would bring out more
clearly the lack of support being given to this project.
Trustee Carlson suggested that an accurate long-range
projection of the revenue anticipated from the operation of the
hospital should be developed. He also requested that a summary
of the FY 1975 capital outlay budget be provided to the Trustees.
After further brief discussion, upon motion made and
seconded, it was
COMMITTEE
1
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend to the Board of Trustees approval
of the University of Massachusetts Operating
Budget for Fiscal Year 1975 as detailed in
Trustee Document T75-017.
Dr. Gartenberg next informed the Committee that the
President had met with the Chancellors and their budget staff on
August 1, 1974, and that a final recommendation on the FY 1976
budget request would be coming from the President in the near
future. He informed the Committee that two issues were still being
considered — the impact of the contact hours legislation on the
faculty and the manner of handling internal reallocations of funds.
He said that the recommendations would be ready for the Budget
Committee on September 24.
There being no further business, the meeting was
adjourned at 3:30 p.m.
4 3 69
Budget Comm.
8-19-74
Recommend
Approval of
FY 197 5 Budget
(Doc. T75-017)
Franklin Patterson
Secretary to the Board of Trustees
1
4 3 70
COMMITTEE
UM/Amherst —
Tuition Waivers
for Residence
Hall Counselors
(Doc. T75-016)
UNIVERSITY OF MASSACHUSETTS
TRUSTEE COMMITTEE ON STUDENT AFFAIRS
August 20, 1974; 1:00 p.m.
Room 1001, Campus Center
University of Massachusetts at Amherst
PRESENT: Trustees and Trustee Staff : Chairman Shaler; Trustees
Abrams and Savini; Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Dr. Keith, Mr. Cooley,
Mr. Cahill
UM/Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern, Vice Chancellor Gage, Mr. Doolan,
Ms. Green, Mr. Preston, Ms. Creegan
UM/Boston: Vice Chancellor Tubbs
The meeting was called to order at 1:00 p.m. by Chairman
Shaler, who introduced the topic of Tuition Waivers for Residence
Hall Counselors (Doc. T75-016) and requested Dr. Gage, Vice Chan-
cellor for Student Affairs, to review the background for this item.
Dr. Gage explained that tuition waivers had been initiated on a
two-year trial basis by the Board of Trustees in 1972 in order to
supplement the meager cash reimbursement received by residence hall
counselors at a time when their responsibility was increasing.
He stated that two years had not been sufficient time in which to
evaluate this program and that renewing these waivers for a period
of one year would enable the campus administration to make a better
evaluation and also to continue the program until a thorough review
of all campus tuition waivers, which is now underway, could be
completed.
Trustee Savini stated that he was in favor of continuing
the tuition waivers to residence hall counselors, but that he would
like to amend the proposed vote to include also waivers for twenty
student government leaders.
Vice Chancellor Gage expressed the view that including
the student government association workers could represent a prob-
lem, as tuition waivers were primarily given to graduate students
and based on a contribution to the educational process, the two
exceptions being the waivers to the residence hall counselors and
those to some foreign students. Dr. Keith also noted that the
President's Office had requested a moratorium on tuition waivers
until such time as a complete study of this matter had been made
\
COMMITTEE
1
|
UNIVERSITY OF MASSACHUSETTS
and that it would be inappropriate to add a new classification of
tuition waivers at this time. Mr. Shaler stated that he understood
that there was some concern among Legislators as to the number of
students already receiving waivers.
After further brief discussion, a vote was taken on the
amendment to the proposed vote to include "20 student government
leaders". This amendment was defeated and then on motion made and
seconded, it was
VOTED : To recommend to the Board of Trustees that the
approval granted the Chancellor of the Amherst
Campus (Doc. T72-175) to offer a waiver of
tuition at the undergraduate in-state rate to a
maximum of 400 undergraduate residence hall
counselors, or their equivalent, be extended
for one academic year with the explicit under-
standing that an evaluation of the residence
hall counselor program be submitted to the
President's Office by January 1975.
Chairman Shaler next turned to the subject of Policies
and Procedures Relative to the Possession, Consumption, and Sale
of Alcoholic Beverages at the University of Massachusetts at Boston
(Doc. T75-015A) . At the Chairman's request, Vice Chancellor Tubbs
explained that the policy relating to alcoholic beverages at the
Boston campus is consistent with the policy adopted by the Amherst
campus with the exception of reference to residence halls and
fraternities and sororities. There being no questions with regard
to the proposed policy, on motion made and seconded, it was
VOTED : To recommend to the Board of Trustees the
adoption and approval of the policies and
procedures relative to the possession, con-
sumption, and sale of alcoholic beverages at
the University of Massachusetts at Boston,
as set forth in Document T75-015A.
Chairman Shaler next requested Mr. Robert Doolan,
Director of Admissions at UM/Amherst, to speak to the topic of a
proposed Early Admissions Program. Mr. Doolan stated that this
program is being proposed in order to benefit students who wish to
attend the University of Massachusetts in preference to any other
college and who will not apply elsewhere for early admission. Such
a program would help both the student and the University by making
possible a firm commitment early in the academic year. Mr. Doolan
stated that he anticipated that not more than 500 students would
be included in such an early admissions program and that a non-
refundable fee of $100 was being proposed to make certain that only
those students would apply for early admission who were truly
committed to attend the University.
4371
Stu. Affairs
8-20-74
UM/Amherst —
Tuition Waivers
for Residence
Hall Counselors
(Doc. T75-016)
UM/Boston —
Alcoholic
Beverages Policy
(Doc. T75-015A)
Early Admissions
Program
4 3 72
Stu. Affairs
8-20-74
Early Admissions
Program
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Mr. Cooley expressed concern that such a program might
prove discriminatory both to the early admissions applicant if he
were not accepted and to those students applying in the regular
admissions process. He also stated that where the University
already has a rolling admissions program, he did not see the need
for early admissions. Mr. Doolan stated that the early admissions
program would not have an adverse effect on either the early
admissions or the regular applicant, as the early admissions
applicant could still get into the regular admissions pool and
that the number accepted under an early admissions program would
not seriously deplete the number of openings for those students
filing applications in the regular manner. What it would do, he
felt, was make possible an early reply to those students who did
not desire to go elsewhere if they were not accepted at the Univer-
sity and it would tend to reduce the number of multiple applica-
tions made by students in the regular process.
Trustee Abrams asked if there was a cooperative plan
among private colleges to share information on applicants for
early admission and received an affirmative reply. Chairman Shaler
asked whether an early admissions program would be of assistance
to minority students and Mr. Doolan replied that he did not feel
it would affect minority students in any way. Mr. Doolan felt it
would, however, help the University in determining the mix of
students and it would also be beneficial to students who require
financial aid. Mr. Doolan would like to see the program accepted
on a trial basis.
Mr. Cooley again expressed concern that such a program
might prove to be discriminatory and stated that at SUNY such a
plan had been abandoned after it had proved to adversely affect
certain groups of students and the Legislature and voted not to
allow it to continue.
Chancellor Bromery stated that he felt such a program
could be discriminatory either for or against the applicants, but
that he did not expect this to be the case at UM/Amherst. Because
many students submit multiple applications, Chancellor Bromery
stated that it was necessary to accept twice as many students as
will actually come, and three times the number of women. He feels
that an early admissions program might help alleviate this problem.
Chairman Shaler suggested that data be obtained from
other institutions, both as to which schools have early admissions
programs and as to what the problems have been in those institu-
tions where such programs have been initiated. Dr. Abrams also
suggested getting input from high school guidance counselors.
Chairman Shaler suggested that, after more study on the
matter, the Committee would make its recommendation to the Board
of Trustees later in the year.
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Chairman Shaler then asked Trustee Savini to inform the
Committee about Student Government Association planning for a
Student-Trustee conference. Trustee Savini stated that students
wished to talk with the Trustees and show them how money collected
from the Student Activities Fee was being used — to familiarize the
Trustees with the various student activities at the campus, such as
the Everywoman's Center, and the Afro-American Center. He said that
this would take the place of the SWAP Conference. Chancellor
Bromery indicated that it might also be well for the administrative
personnel at the campus to be a part of such a conference.
Both Trustees Abrams and Shaler felt that it might be
difficult to get the entire Board to attend such a conference, but
thought it might be a better idea to plan to have some function each
time the Trustees were on campus for a Board meeting, to acquaint
them with one activity at a time and to expect only a few Trustees
at any one of these functions due to the heaviness of the schedules
of a number of Trustees.
Chairman Shaler suggested that he and the President of
the Student Senate (Trustee Savini) meet to discuss this matter
further, with the understanding that the Committee on Student
Affairs could sponsor such student-trustee forums in cooperation
with the Student Government Association. Mr. Preston suggested that
it might be wise to give the Trustees several options from which to
choose. Provost Gluckstern asked if it might be well to plan such
activities at a time when the Trustees were dealing with the
student fee-based budget, but after discussion it was the consensus
that this would be too late in the academic year. Dr. Abrams
suggested that these meetings take place on the morning of Board
meetings, since many persons set aside the entire day.
Chairman Shaler asked about items pending for Committee
consideration, and Dr. Keith mentioned the following: A decision
with regard to early admissions, a revision to the student code of
conduct and parking regulations — all UM/Amherst items; he also
mentioned the day-car centers, fees for which were being considered
by the Finance Committee. Vice Chancellor Tubbs said that the day-
care centers at UM/Boston were being administered by the Student
Affairs Department.
There being no further business, the meeting was
adjourned at 2:22 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4373
Stu. Affairs
8-20-75
Student-Trustee
Conference
4 3 74
COMMITTEE
Report and
Recommendations
of Investment
Counsel
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE
August 20, 1974; 4:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Gordon; Trustee
Pumphret; Treasurer Johnson, Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Mrs.
Hanson
UM/Amherst : Mr. Karl Broekhuizen, Mr. Daniel Fitzpatrick
UM/Boston : Vice Chancellor Hamilton
UM/Worcester : Mr. Cathey
Invited Guests : Mr. Edward H. Ladd of Standish, Ayer
and Wood, Inc.
The meeting was called to order at 4:00 p.m. by Chairman
Gordon .
The Chairman turned first to Mr. Ladd of the firm of
Standish, Ayer and Wood, Investment Counsel to the University, for
a report and recommendations. As Mr. Ladd began, Trustee Pumphret
questioned the usefulness of general discussion of University
investments without going over the portfolio itself thoroughly.
He said that in view of the changing economy he would prefer a
discussion utilizing exact and current detail. Treasurer Johnson
commented that, at its October meeting, the Committee would have
before it a thorough examination of the portfolio in writing; he
suggested there should be a full and careful discussion at that
time.
There followed a discussion led by Mr. Ladd relative to
the disposition of $28,000 currently available for investment. Mr,
Ladd reviewed the characteristics and conditions of three firms
in which his firm recommended investment: American Cyanamid,
Eastman Kodak, and General Signal. Upon motion made and seconded,
it was
VOTED : To recommend that Kenneth W. Johnson, Treasurer
of the University of Massachusetts, be authorized
and empowered to execute the purchase of the
following securities:
COMMITTEE
|
UNIVERSITY OF MASSACHUSETTS
American Cyanamid
Eastman Kodak
General Signal
600 shares
100 shares
300 shares
The Committee then discussed with Investment Counsel the
present nature of the economy and possibilities within it for the
foreseeable future. The distribution of bonds and stocks in the
portfolio was discussed in general terms, and Mr. Ladd summarized
some of the difficult questions now before utilities, commercial
banks, corporations dealing in the international sector and other
matters. At the end of this review and discussion, Trustee Gordon
emphasized that the Committee would expect a very thorough examina-
tion of the portfolio in preparation for its October meeting.
At the Chairman's request, Treasurer Johnson proposed an
amendment to University travel rules and regulations to bring
mileage compensation provided by the University for business-related
auto travel in line with provisions recently voted by the legisla-
ture. Upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
University Travel Rules and Regulations be
amended to conform with Section 6 of Chapter 431
of the Acts of 1974, irrespective of the source
of funds from which mileage allowance is paid,
namely, the allowance to state employees for
expenses incurred by them in the operation of
motor vehicles owned by them and used in the
performance of their official duties shall not
exceed twelve cents a mile effective July 1, 1974.
Again at the Chairman's request, Treasurer Johnson pre-
sented documentation relative to three new endowment funds to be
established. These were detailed in Raymond Chamber 1 in Endowment
Fund (Doc. T75-018) , Harvey Swados Endowment Fund (Doc. T75-019) ,
and Frank Prentice Rand Endowment Fund (Doc. T75-020) , each of which
would add to resources available to the University. Upon motion
made and seconded, it was
VOTED:
To recommend to the Board of Trustees the acceptance
of the bequest under the Last Will and Testament
of Mildred L. Evans, in the amount of $6,000, to
establish the Raymond Chamberlin Fund as an Endow-
ment Fund, the income only to be used from time to
time toward the payment of tuition of worthy and
needy young students of the Protestant faith enrolled
at the Amherst campus as may be selected by the
campus Committee on Scholarship and Financial Aid.
and further
4375
Finance Comm.
8-20-74
Report and
Recommendations
of Investment
Counsel
Amendment to
University
Travel Rules &
Regulations
Raymond
Chamberlin
Endowment Fund
(Doc. T75-018)
Harvey Swados
Endowment Fund
(Doc. T75-019)
Frank Prentice
Rand Endowment
Fund
(Doc. T75-020)
4376
Finance Comm,
8-20-74
Harvey Swados
Endowment Fund
(Doc. T75-019)
COMMITTEE
Frank Prentice
Rand Endowment
Fund
(Doc. T75-020)
Acknowledgment
of Receipt of
a Portrait of
Margaret J.
Hyland
(Doc. T75-022)
VOTED:
and further
VOTED :
UNIVERSITY OF MASSACHUSETTS
To recommend to the Board of Trustees the
acceptance of the Harvey Swados Prize Fund,
in the initial amount of $4,175.00 as an
Endowment Fund. A prize is to be awarded
from annual income to the author of the
best piece of fiction, whether short story
or novel produced during the academic year.
The judging will be done by the Master of
Fine Arts Committee appointed annually by
the Director of the Master of Fine Arts
Program in English. The prize will be
awarded in even amounts beginning with
$150.00. Income not used during the fiscal
year will be added to the principal.
Benefits from this fund are restricted to
students in attendance at the University of
Massachusetts, Amherst Campus.
To accept with appreciation the 50th Reunion
gift of the Class of 1924, in the amount of
$5,000, to establish the Frank Prentice Rand
Scholarship Fund as an Endowment Fund. The
full income earned each year shall be awarded
annually to a needy or outstanding under-
graduate or graduate student of the Univer-
sity of Massachusetts at Amherst majoring in
Fine Arts or Drama. The recipient shall be
selected by a committee consisting of one
member of the Fine Arts Council, one member
of the Drama Department and the Dean of
Fine Arts.
Treasurer Johnson then summarized Document T75-022,
dealing with the Margaret J. Hyland Portrait . The Treasurer noted
that the late Mr. William F. Hyland, who had established a scholar-
ship fund to benefit students from Holyoke who attend the Univer-
sity, had also provided in his trust indenture to have a picture
of his sister, Margaret J. Hyland, hung in an appropriate place
at the University of Massachusetts. Treasurer Johnson advised that
the portrait of Miss Hyland had been received from the First Bank
and Trust Company of Springfield, and that what was required at
present was official acknowledgment of receipt. Upon motion made
and seconded, it was
VOTED : To acknowledge receipt of a portrait of Margaret
J. Hyland in connection with the terms of the
trust indenture established by Mr. William F.
Hyland, as executed by the First Bank and Trust
Company of Springfield, and described in
Margaret J. Hyland Portrait (Doc. T75-022) .
I
I
I
COMMITTEE
I
1
y
UNIVERSITY OF MASSACHUSETTS
Chairman Gordon then opened discussion on Supplement to
the FY 1975 Fee-Based Budget (Doc. T75-023) proposed by Chancellor
Bromery of UM/Amherst on August 14, 1974. The Supplement proposed
a schedule of charges for day care centers and the Skinner Labora-
tory School in order to bring the day care funding in line with
similar fee-based operations elsewhere on the campus. In discussion
of the proposal, Mrs. Hanson asked for clarification of the rela-
tionship between state and non-state funds in the present budget
support of day care centers at the campus. Mr. Broekhuizen said
that it was considered at the campus that the educational component
of day care center operations justified using state funds in part
for support of such activities. He said that this consideration
was being followed in practice at present, with non-educational
aspects of day care center operation considered supportable by fee
charges. Mrs. Hanson asked further whether the day care centers
were being conducted in state-owned buildings and received an
affirmative reply. She went on to say that it is a delicate matter
to mix state and non-state trust funds in support of any operations
of the University, a point with which Trustees present and the
Treasurer agreed. Chairman Gordon emphasized that when matters
come before the Committee which involve such a mixture he desired
that they first be thoroughly reviewed by University counsel. In
the case of such a matter coming from the Amherst campus, Chairman
Gordon said that it should be reviewed by Counsel Myers at the
campus level and then by General Counsel Searson at the Office of
the President. Mr. Broekhuizen said that in the case of the two
votes proposed in the present document he would check the matter
of state/non-state fund mixture with Counsel Myers prior to the
meeting of the Board of Trustees. Upon motion made and seconded,
it was
VOTED
To recommend to the Board of Trustees that
effective September 1, 1974, the following be
and hereby is established as the standard
semester schedule of charges to individuals
utilizing the services of the University Day
Care Centers established on the Amherst campus.
Half-day full session (4 hours)
Half-day short session (2% hours)
Half-day parent cooperative (4 hours)
Full-day parent cooperative (7 hours)
$130/child
100/child
100/child
180/child
and further
VOTED :
To recommend to the Board of Trustees that
effective September 1, 1974, the following be
and hereby is established as the standard
semester fee charged to individuals utilizing
the services of the Skinner Laboratory School
operating on the Amherst campus.
Half-day short sessions $100/child
(2^ hours, 4 days per week)
4377
Finance Comm,
8-20-74
Proposed Fees
for Day-Care
Centers
(Doc. T75-023)
4378
Finance Comm.
8-20-74
Tuition Waivers
for Residence
Hall Counselors
(Doc. T75-016)
COMMITTEE
Vivian Carolyn
Savio Scholar-
ship Fund
(Doc. T75-021)
UNIVERSITY OF MASSACHUSETTS
At the Chairman's request, Treasurer Johnson took up
Tuition Waivers for Residence Hall Counselors (Doc. T75-016) . This
matter had been considered earlier in the day at a meeting of the
Committee on Student Affairs, with views provided both to that
Committee and to the Finance Committee in a memorandum by President
Wood dated August 13, 1974. The President noted that in June 1972
the Board had approved a two-year trial program for undergraduate
students serving as dormitory counselors to receive tuition waivers
His memorandum reported that the two-year trial period had ended,
and that Vice Chancellor Gage had requested a one-year extension
to complete an evaluation of the program. It was President Wood's
recommendation that the extension be granted on the condition that
the entire review of tuition waiver policies be completed early in
the winter semester of the academic year 1974-75. With knowledge
that the Committee on Student Affairs had approved the recommenda-
tion earlier in the day, and upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
approval granted the Chancellor of the Amherst
campus (Doc. T72-175) to offer a waiver of
tuition at the undergraduate in-state rate to a
maximum of 400 undergraduate residence hall
counselors, or their equivalent, be extended
for one year with the explicit understanding
that a proposal for a tuition waiver policy for
the Amherst campus will be developed during
this time.
Vice Chancellor Hamilton, at the invitation of Chairman
Gordon, reviewed the proposal contained in Vivian Carolyn Savio
Scholarship Fund (Doc. T75-021) . He described the wish of Mr. and
Mrs. Ralph Savio to memorialize their late daughter, who had been
a student at UM/Boston, through the establishment of this scholar-
ship fund and possibly through other means. After appreciative
discussion, and upon motion made and seconded, it was
VOTED : To accept with gratitude the gift of Ralph Savio
and Marion Savio of one hundred (100) shares of
common stock of the General Motors Corporation
to establish the Vivian Carolyn Savio Scholar-
ship Fund. This and other securities which may
be added to the fund shall be held separate from
the "pooled" Endowment funds of the University
until January 1, 1985, at which time any change
in the portfolio may be exercised at the dis-
cretion of the Board of Trustees.
The dividends/income alone will be used to assist
one or more students each year with the individ-
ual grant not to exceed the cost of tuition for a
Massachusetts resident. Awards will be made to
students registered at the University of Massachusetts
I
COMMITTEE
I
1
UNIVERSITY OF MASSACHUSETTS
at Boston in accordance with the following
provisions :
1. Terms of Award : a cash scholarship (s)
awarded in the Spring for the following
year.
2. Eligibility for Award : at the time of the
award a student must be under 25 years of
age; must have completed at least one
semester at the University of Massachusetts
at Boston with a minimum of 12 credit hours;
and must have attained a 2.5 scholastic
average. Preference for the award will be
given to freshmen and sophomores. In the
event a second award becomes available,
consideration may then be given to deserving
juniors. To be eligible, a freshman applicant
need not have completed University course work
in art, but must indicate interest or involve-
ment in the field. Sophomore applicants must
have completed at least two courses in art to
be considered.
3. Criteria for Award Selection : three criteria
will prevail in the award selection: (1)
general scholastic ability; (2) potential
ability in art; (3) financial need. An
application form appropriate for these
criteria will be developed.
4. Award Committee : to be determined by the
voting membership of the Art Department as
provided for in the departmental bylaws.
Treasurer Johnson and Vice Chancellor Hamilton discussed
briefly a need to secure a Change in Authorization to Sign Checks
on the Boston Student Activities Trust Fund , which would recognize
the availability of a Vice Chancellor for Student Affairs for such
actions and would allow the Chancellor of UM/Boston greater
flexibility in designating persons to complete transactions involv-
ing this trust fund. After brief discussion and upon motion made
and seconded, it was
VOTED : To recommend to the Board of Trustees that prior
authorizations to sign checks, to make purchases
from and sign agreements committing payments
from the Student Activities Trust Fund/Boston are
hereby rescinded and that Chancellor Golino is
hereby authorized to designate, from time-to-
time upon notice to the Treasurer of the
4 3 79
Finance Comm.
8-20-74
Vivian Carolyn
Savio Scholar-
ship Fund
(Doc. T75-021)
Change in
Authorization
to Sign Checks
on the Boston
Student
Activities
Trust Fund
4 3 80
Finance Comm,
8-20-74
Change in
Authorization
to Sign Checks
on the Boston
Student COMM,TTEE
Activities Trust
Fund
UNIVERSITY OF MASSACHUSETTS
University, one or more members of his staff
to sign checks, make purchases and sign agree-
ments against the Student Activities Trust Fund/
Boston provided that any check, purchase order,
or agreement of one thousand dollars ($1,000.00)
or more shall be countersigned by the Chancellor
or a Vice Chancellor designated by the Chancellor ,
all in accordance with accounting policy and pro-
cedures issued by the Treasurer of the Univer-
sity.
It was agreed that, in accordance with Chairman Gordon's
suggestion, the October meeting of the Committee on Finance would
be held on October 22, 1974, beginning with luncheon at noon and
continuing through a detailed review of the portfolio, a review of
the reports of the State Auditor, and other business then to come
before the Committee.
There being no further business, the meeting was
adjourned at 5:20 p.m.
Franklin Patterson
Secretary to the Board of Trustees
COMMITTEE
1
PRESENT:
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
August 27, 1974; 1:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
Trustees and Trustee Staff : Chairman Troy, Trustees
Robertson, Steed; Mr. Callahan, representing Commissioner
Anrig; Dr. Bloomberg, representing Commissioner Goldman;
Secretary Patterson, Mrs. Houlding
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton
UM/Amherst : Chancellor Bromery, Associate Provost Bischoff
UM/Boston: Chancellor Golino, Vice Chancellor Spaethling
The meeting was called to order at 1:30 p.m. by Chairman
Troy.
The Chairman began with the proposed Appointment of Dr .
George S. Odiorne as Professor of Management with Tenure and Dean
of the School of Business Administration (Doc. T75-026), and invited
Chancellor Bromery and Associate Provost Bischoff to comment on
this matter. Associate Provost Bischoff described for the Committee
the search conducted during academic year 1973-74 for suitable
candidates for the position of Dean of the School of Business Admin-
istration at UM/Amherst. He said that a Search Committee had been
established representing the Chancellor, the School, the Student
Senate, and the Faculty Senate, that it had conducted a national
search, and had been sensitive to the requirements for Affirmative
Action. The Search Committee first reduced the total number of
candidates to six, invited these to the campus for interview, and
then reduced the number of candidates to two. Finally, of these,
Dr. Odiorne was settled upon by the Search Committee as the single
best nomination it could make. Associate Provost Bischoff said
that his office had reviewed Dr. Odiorne' s candidacy, had assessed
its endorsement by the School of Business Administration, and had
reported the candidacy favorably to Chancellor Bromery, who had
then conveyed his own endorsement to President Wood. Chairman Troy
questioned the advisability of a procedure which yielded only one
candidate for consideration by the Chancellor and President.
Associate Provost Bischoff replied that the Search Committee assertec
they had no second choice to make in this instance. Chairman Troy
questioned this point further with Chancellor Bromery, who said that
4381
UM/Amherst —
Appointment of
Dr. George S.
Odiorne as
Professor of
Management with
Tenure and Dean
of the School of
Business
Administration
(Doc. T75-026)
4382
F & EP Comm.
8-27-74
UM/Amherst —
Appointment of
Dr. George S.
Odiorne as
COMMITTEE
Professor of
Management with
Tenure and Dean
of the School of
Business
Administration
(Doc. T75-026)
UM/Boston —
Endorsement of
Program Develop-
ment at
College IV
(Doc. T75-027)
UNIVERSITY OF MASSACHUSETTS
he had accepted the single recommendation, after interviewing
Dr. Odiorne himself, because he desired a strong, active leader
for the School and felt that Dr. Odiorne would be such a person.
Chancellor Bromery indicated that if he had not so concluded, he
would have disbanded the Search Committee and formed a new body
to continue the search for a Dean. Chancellor Golino asked
whether the charge to the Search Committee had been to come up
with more than one candidate. Associate Provost Bischoff replied
in the negative, but said that the Committee had been instructed
to make a wide search and insure that a significant number of
persons would actually be seen at the campus as candidates. Vice
President Lynton, speaking for President Wood and himself, stressed
the expectation of the University that search committees must be
required to produce more than one nominee in order to afford the
administration of the University an element of choice in the pro-
cess of selecting senior academic administrative officers.
Chairman Troy concurred in this emphasis, and asked why there were
no letters of reference in the documentation of Dr. Odiorne' s
candidacy. Associate Provost Bischoff replied that it was his
custom not to rely principally on written letters of recommenda-
tion, but instead to rely on telephone conversations, inquiring
directly of references with regard to the qualifications of specific
candidates for positions. He said that he had made a number of
such calls in the case of Dr. Odiorne but had not utilized corre-
spondence in the first instance. Chancellor Bromery added that
letters supporting Dr. Odiorne' s candidacy were now in the process
of being secured and would be added to the files to complete the
record of the appointment. Upon motion made and seconded, it was
VOTED :
To recommend to the Board of Trustees that it
concur in the appointment by the President of
George S. Odiorne as Professor of Management
with tenure at the University of Massachusetts
at Amherst
and further
VOTED
To recommend to the Board of Trustees that it
concur in the appointment by the Chancellor
of Dr. Odiorne as Dean of the School of
Business Administration at the University of
Massachusetts at Amherst.
Chairman Troy then turned to the matter of Endorsement
of Program Development at College IV, University of Massachusetts
at Boston (Doc. T75-027). The Chairman noted that members of the
Committee had received in advance of the meeting a document pre-
pared by Dr. Richard M. Freeland, Dean of College IV, outlining a
"Plan for Development, 1974-76" for this new College of the Univer-
sity of Massachusetts at Boston. He noted further that this plan-
ning document with regard to the College of Professional Studies
had been endorsed for favorable Trustee consideration by Vice
1
COMMITTEE
1
I
UNIVERSITY OF MASSACHUSETTS
Chancellor Spaethling, and by Vice President Lynton, and that their
supportive statements were agreed to by Chancellor Golino and Presi-
dent Wood.
Chancellor Golino observed that he was pleased by the
planning that had been accomplished by Dean Freeland thus far, that
he enthusiastically supported the planning document presented by
Dean Freeland, and that it was important in his judgment for early
Trustee consideration to be accomplished in order to enable College
IV to move forward securely towards its goal of opening in the
fall of 1975.
Chairman Troy asked Dean Freeland to review the planning
document for the Committee. Dean Freeland expressed his apprecia-
tion to the Committee and the Board for the opportunity to give
leadership in developing College IV, and then spoke briefly on
several points related to the development of College IV. He said
that he would welcome questions about the planning document.
Dean Freeland began by summarizing the history of College
IV planning up to the present stage. He noted that in the Spring
of 1973 the Boston campus had adopted a planning committee's recom-
mendation that College IV be a College of Professional Studies
offering degree programs in a variety of career areas. Five areas
were identified as promising for development within the new College:
Management, Urban Technology, Mass Communications, Planning and
Urban Design, and Community Health. The campus recommendations were
reviewed by the Board of Trustees in July 1973 and approved in
principle, without approval for the specific programs suggested by
the campus committee. The Board then authorized initiation of a
search for a Dean who would be responsible for further development
of the College. The ensuing search in academic year 1973-74 led
to Dr. Freeland' s appointment as the College's first Dean. Dean
Freeland emphasized that the campus committee, in its recommenda-
tions, wished to increase the diversity of educational offerings
available at UM/Boston, particularly through career-oriented pro-
grams which would supplement and complement liberal arts in Colleges
I and II. The committee, he said, conceptualized the College as
ultimately offering a cluster of professional educational programs.
Dean Freeland observed that the "cluster" concept reflected a
unique curricular notion: to integrate a variety of undergraduate
professional programs within a single administrative unit, rather
than to offer them in separate professional schools. Dean Freeland
emphasized that Management would be only the first of the programs
to be developed within the cluster concept.
Secondly, Dean Freeland spoke of reasons for beginning the
programming of College IV with Management. One positive reason for
this choice, he said, was national and local evidence of strong
student interest in the field of Management. He said that a
related second reason for beginning with Management had to do with
evidence that career opportunities and employment possibilities
4383
F & EP Comm.
8-27-74
UM/Boston —
Endorsement of
Program Develop-
ment at
College IV
(Doc. T75-027)
4 3 84
F & EP Comm.
8-27-74
UM/Boston —
Endorsement of
Program Develop-
ment at
College IV
COMMITTEE
(Doc. T75-027)
UNIVERSITY OF MASSACHUSETTS
were and would remain relatively strong in this field, both in the
Boston area's employment market and elsewhere. A third reason,
Dean Freeland said, was that it would be an ideal building block
for subsequent development of other programs of College IV.
Fourth, he regarded Management studies as useful to students in
other Colleges of UM/Boston, therefore strengthening the total
educational offering of the campus.
Dean Freeland next highlighted the meaning of the term
Management as he is employing it in plans for the College. He
noted that the Management program would incorporate curriculum
elements from four fields: Business Administration, Public Admin-
istration/Public Affairs, Management Sciences, and Planning. He
emphasized that while all of these have grown from different
beginnings, in recent years all four have converged toward a common
body of knowledge and skills. He explained that this convergence
would be reflected in a program integrated around certain concepts
and skills. He said that he believed each of four fields could be
strengthened in College IV curriculum by being developed within a
program integrating all four.
Fourth, Dean Freeland summarized how he proposes to pro-
ceed in the planning year 1974-75 and in the College's first
operational year, 1975-76. He said that he intended, if possible,
to secure a core team of four senior persons by January 1975 to
plan basic frameworks for a freshman year and a junior year related
to the Management program emphasis. He said that he expects that
by June, 1975 framework construction will have been completed, and
that he will have recruited an additional faculty group of from
8 to 10 persons who may work with the core team during the summer
in order for course planning to be complete and ready at the fresh-
man and junior levels for the beginning of Fall 1975. He
indicated that the liberal arts program for College IV for 1975-76
and 1976-77 would be conducted in cooperation with Colleges I
and II, that approximately 500 students (freshman and transfer)
would be admitted for Fall 1975, and that he would initiate this
year planning for a liberal arts component in the College for
implementation in 1977-78. During 1975-76, the College's first
operational year, he said that short-term and long-term planning
would continue, but that program implementation would be of the
greatest importance. During that period, he would expect to
develop detailed curriculum for at least one new program in
addition to Management for implementation in 1976-77.
Finally, Dean Freeland addressed briefly two other items
of importance to the development of College IV. He analyzed cost
comparisons between Management programs and those in the liberal
arts, utilizing data both from other institutions and within UM/
Boston. He concluded that costs in the Management program of
College IV would compare equitably or perhaps favorably with costs
in the arts and sciences. In connection with inter-institutional
cooperation, Dean Freeland said that consultation with other
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
institutions in the area offering programs in Management had been
begun, with particular attention to programs in private institutions
He said that he expected to continue such consultations, looking
toward cooperation and possible collaboration, both with institu-
tions in the public and private sectors.
Chairman Troy asked whether there would be adequate
physical facilities for the College of Professional Studies; Dean
Freeland replied that facilities were to be located at the Harbor
Campus, and that campus administration is attempting to satisfy
space needs both for the planning year and for the first year of
operation within existing facilities. Chancellor Golino added that
it will be necessary to utilize space in Colleges 1 and II, but that
he anticipated that the foundations for the new construction of a
college building might be begun in the coming academic year.
Vice President Lynton emphasized that he and President
Wood endorsed the present planning of the College of Professional
Studies. He said also that it is the President's intention to
establish specific advisory and/or visiting committees with reference
to Colleges III and IV at Boston and the School of Business Admin-
istration at Amherst. In these cases, he said, the principal con-
cern is that the University secure the best advice possible in
structuring new and important undertakings. Vice President Lynton
said that President Wood expected the advisory committee will report
to the Chancellors involved directly and would represent a judicious
mix of authoritative judgment both from within and outside the
University. The President expects that an advisory committee with
reference to College IV will be established by the end of October
at the initiative of the Chancellor and with Vice President Lynton
representing him in deliberations regarding the charge, composition,
and calendar of the committee.
Vice Chancellor Spaethling spoke in support of planning
for College IV, saying that he hoped there could be close contact
between the development of the Management program in College IV and
the School of Business Administration at UM/Amherst, through its
new Dean and Associate Provost Bischoff . Vice Chancellor Spaethling
commented that regular communication between these two campuses and
units would be beneficial, and that he and Dean Freeland in this
regard had visited UM/Amherst in the previous week. The Vice
Chancellor emphasized that Dean Freeland' s proposal did not call for
planning a "professional school," but a "college" which combined a
cluster of professional programs with liberal arts, and which would
complement other colleges of UM/Boston. Vice Chancellor Spaethling
said that he has undertaken to improve inter-college communication
and student opportunities at UM/Boston.
Dr. Bloomberg questioned beginning College IV with an
emphasis on Management instead of an emphasis on Community Health;
Dean Freeland replied that he views Management only as a beginning,
with planning for Community Health educational programs to follow
4385
F & EP Comm.
8-27-74
UM/Boston —
Endorsement of
Program Develop-
ment at
College IV
(Doc. T75-027)
4386
F & EP Comm.
8-27-74
UNIVERSITY OF MASSACHUSETTS
UM/Boston —
Endorsement of
Program Develop-
ment at
COMMITTEE
College IV
(Doc. T75-027
soon after. Chancellor Bromery commented that he looks forward
to a close relationship between Dean Freeland and Dean Odiorne.
Mr. Callahan spoke with favor of the planning document presented
by Dean Freeland.
After further brief discussion, and upon motion made and
seconded, it was
VOTED : To recommend to the Board of Trustees that it
endorse the planning of a Program in Manage-
ment as a first step in the development of
College IV, UM/Boston Harbor Campus.
Vice President Lynton spoke briefly about certain per-
sonnel decisions currently being faced by the University adminis-
tration which present difficulties and require facing basic issues
in procedure and the need simultaneously to deal with limited
institutional growth and the maintenance and improvement of
academic quality. He spoke in general terms of four cases of this
kind, and said that more such cases might be expected in the future,
Chancellor Golino commented that academic personnel procedures
have not been clear and have been slow; Vice President Lynton
agreed, but said that, where appeals procedures are invoked, per-
sonnel decisions are almost inevitably slowed down. He discussed
briefly the need for better-timed evaluation procedures with regard
to tenure decisions.
Chairman Troy emphasized that the Board expects and must
have clear administrative procedures in personnel matters.
There being no further business to come before the
Committee, the meeting was adjourned at 3:10 p.m.
Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
MEETING OF TRUSTEE COMMITTEE ON BUILDINGS AND GROUNDS
August 28, 1974; 11:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : President Wood; Trustees
Clark and Pumphret; Treasurer Johnson, Secretary
Patterson, Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Vice
President Robinson, Mr. Stevenson
UM/ Amherst : Planning Director Littlefield
UM/Boston : Assistant Chancellor Rawn, Planning and
Development Director Meehan
UM/Worcester : Associate Dean Stockwell
Invited Guest : Mr. Kenneth Childs, President, Childs
Engineering Corporation
In the absence of the Chairman, the meeting was called to
order at 11:05 a.m. by President Wood.
A decision was made to postpone any discussion of the
Committee calendar until such time as Chairman Knowles could be
present.
President Wood then informed the Committee that in dis-
cussions with the Chancellors and with the Committee on the Budget,
it had been concluded that the presentation of the capital outlay
budget in conjunction with the maintenance budget would be extremely
helpful in making the relationship between the two more evident and
would clearly indicate discrepancies between the amount of capital
outlay requested and the amount appropriated in response to the
request .
The President said that he is asking the Chancellors to
review their capital requirements to this end and that this matter
will be discussed by both the Buildings and Grounds and Budget
Committees before coming to the Board of Trustees.
The President informed the Committee that in February
three internal task forces had been set up in the President's
4387
Capital Outlay
Calendar
4 3 88
B & G Comm.
8-28-74
UNIVERSITY OF MASSACHUSETTS
Capital Outlay
Calendar
COMMITTEE
Task Force on
Space
Utilization
UM/Boston —
Amended Program
for Building 120
(Physical
Education)
(Doc. T75-025)
Office to work with the campuses on certain key management con-
cerns: (1) organization, under the guidance of Father Walsh;
(2) purchasing, under the aegis of Treasurer Johnson, and (3) space
utilization, under the direction of Vice President Robinson.
At the request of the President, Mrs. Robinson reported
that the space utilization task force was charged with assuring
the preparation of appropriate space inventories and with reporting
on classroom and laboratory utilization within the University.
She noted that an analysis of space use should prove helpful in
determining the capital budget, and that the Committee on Long-
Range Planning is scheduled to discuss space planning in the spring,
President Wood reviewed briefly the sequence of events
which lead to an amended program for the physical education build-
ing as outlined in An Amended Program Summary for Building 120
(Physical Education) at the Harbor Campus (Doc. T75-025) . He
stated that the Governor's support of this project and the
Legislature's appropriation of $4,750,000 additional funds for this
project had made possible the construction of a gymnasium, but on
a substantially reduced scale from that originally planned. He
indicated that two other buildings were high on the priority list
for construction at UM/Boston: Building 030 ( College III) and
Building 080/2 (the Arts and Science Building).
Vice President Robinson explained that in the redesign
of the physical education building, planning personnel had tried
to maintain as much as possible the various sports programs
originally planned despite the lower budget. Major reductions
are being made in seating capacity, as well as reductions in
office, locker, and laundry space. The sauna and the running track
have been eliminated, and the main gymnasium has been slightly
reduced in size. Circulation space has been substantially reduced
and parking has been eliminated from the building. The reduced
height of the new design will make it impossible to include it in
the second level walkway system.
Trustee Clark expressed concern that the reduction in
program had not been discussed with community organizations, to
which Assistant Chancellor Rawn replied that the changes made
would not materially affect the athletic programs. He indicated
that athletic spaces such as the creative and combative rooms
have been kept as flexible as possible.
Trustee Clark inquired whether there had been much
community use of the physical education facilities already at the
campus, and Mr. Rawn indicated that youths from both Columbia
Point and Dorchester had participated in the activities sponsored
in the evenings and on Saturdays during the academic year and in
the summer activities. He noted that vandalism of the gym in
College II toward the end of the academic year had necessitated
suspension of activities there, but the swimming pool in College I
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1
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UNIVERSITY OF MASSACHUSETTS
continues to have heavy use.
Treasurer Johnson asked whether with the revised design
it would still be possible to move from parking and plaza areas to
the gymnasium, and Mrs. Robinson replied that the architects would
be required to provide access to these areas and that they were
studying various possible sites for this facility within the
general project envelope.
Trustee Pumphret expressed his endorsement of the amended
plan. There being no further discussion, on motion made and
seconded, it was
VOTED : To recommend to the Board of Trustees approval
of the amended program for Building 120
(physical education) as outlined in Trustee
Document T75-025.
President Wood next introduced the proposal for a Biology
Departmental and Recreational Dock (Doc. T75-028) . Mr. Rawn
informed the Committee that the dock is to be a minimal facility
for use both by the Biology Department and for the recreational pro-
gram. At Mr. Rawn's request, Mr. William Meehan, Director of Plan-
ning and Development at UM/Boston, explained that in the original
dredging that was done to supply water to the pump house, a basin
had been formed which would be suitable for construction of a dock.
This dock would aid the Biology Department in conducting their pro-
jects on the offshore islands and funds for the facility could be
made available from monies already appropriated for furniture and
equipment in Phase I. Mr. Kenneth Childs, President of Childs
Engineering Corporation, supplemented Mr. Meehan' s presentation by
describing to the Committee how the dock would be designed, explain-
ing that it would be constructed in four sections, which could be
arranged to provide the most desirable surface area. The dock
would be secured by piles but would float.
Trustee Clark asked what security provisions were antic-
ipated and Mr. Rawn replied that a gate would be provided to block
unauthorized access from the land. He stated that it would be more
difficult to prevent access from the water, but that the campus
police would patrol the area. He said that some system for locking
boats would also be required. In response to a question from the
President, Mr. Meehan indicated that it would be desirable to begin
work this fall in order to complete the project by spring. After
further brief discussion, on motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
working drawings for the Biology Departmental
and Recreational Dock at the Harbor Campus,
UM/Boston, be approved for construction as pro-
posed in Trustee Document T75-028.
4389
B & G Comm.
8-28-74
UM/Boston —
Amended Program
for Building 120
(Physical
Education)
(Doc. T75-025)
UM/Boston —
Biology and
Recreational
Dock
(Doc. T75-028)
4 3 90
B & G Comm.
8-28-74
UM/Amherst—
Fine Arts
Center
COMMITTEE
UM/Worc ester —
Progress Report
UNIVERSITY OF MASSACHUSETTS
President Wood next invited Mr. Jack Littlefield, UM/
Amherst Planning Director, to bring the Committee up to date on the
status of the various problems being encountered in the new Fine
Arts Center. Mr. Littlefield reported that the sight line problems
were being corrected to the extent possible by rearrangement of
seats. He said that a second safety rail would be provided in the
second balcony to give added protection and to help counteract the
vertigo experienced by some people from this height. He indicated
that he expected the Center to be in use for academic events some-
time in October, but that because of the sewerage ban no public
events would be scheduled without first obtaining clearance from
the selectmen of the town of Amherst.
The President then requested Mr. Littlefield to report
briefly on general progress at UM/Amherst with regard to renova-
tions and other improvements. Mr. Littlefield said that there had
been very little money available for these purposes, but that the
campus was working toward renovations which would satisfy the
requirements of revised programs. He also indicated that existing
parking and traffic facilities were being improved toward the day
when the town street which runs through the campus can be closed
without creating traffic problems. He also noted that the bus
system had been initiated to reduce campus traffic and as the
first step toward reducing the amount of parking in the core campus,
with the goal of a pedestrian campus by 1980.
President Wood asked Vice President Robinson to bring the
Committee up to date on the progress of the site work at the
Worcester campus. She informed the Committee that Ritchie Associ-
ates and Campbell, Aldrich and Nulty were working on the first
phase of the site development plans approved last summer. This
phase includes parking and roadways for the medical school build-
ings and for the emergency and outpatient areas of the hospital.
Mrs. Robinson stated that funds are available only for a base
coat for the parking areas and grading for the planting areas.
It is hoped that by spring there will be 480 parking spaces
available.
Associate Dean Stockwell then reported on progress of
work on the Teaching Hospital. He stated that he expected that
the University could occupy the first two floors of the hospital
by October and the main floor by November 15.
With regard to student housing, Mr. Stockwell indicated
that space for 33 students will be available on September 3., and
that the space was fully rented.
Mr. Stockwell reported that although there is still
vibration in the boilers in the power plant, a study by a consul-
tant in this field, Professor K. Tsutsumi, has indicated that the
vibrations are well within acceptable standards for metal fatigue.
COMMITTEE
1
UNIVERSITY OF MASSACHUSETTS
Mr. Stockwell indicated that there are problems to be
resolved with the heating and ventilation system in the medical
science building before final acceptance. Mr. Pumphret asked what
protection the University has against poor performance of building
systems if it accepts portions of the building of which those total
systems are a part. Treasurer Johnson replied that the BBC cannot
make final payment until the University accepts the building.
However, unless a substantial amount is held back by the BBC, it is
sometimes difficult to obtain satisfaction from various contractors.
Trustee Clark remarked that she wished to congratulate the
UM/Worcester campus for its initiative in developing a program in
family practice, which is an innovative and much needed medical
service.
There being no further business to come before the
Committee, the meeting was adjourned at 12:25 p.m.
4391
B & G Comm.
8-28-74
UM/Boston —
Progress Report
Franklin Patterson
Secretary to the Board of Trustees
4392
COMMITTEE
UM/Boston —
Alcoholic
Beverages Policy
(Doc. T75-015A)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
September 4, 1974; 11:00 a.m.
The Campus Center
University of Massachusetts at Amherst
PRESENT: Trustees and Trustee Staff : Acting Chairman Croce,
President Wood; Trustees Pumphret, Rowland, Savini,
Shaler, Troy, Weldon; Treasurer Johnson, Secretary
Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Senior Vice President Lynton,
Vice President Robinson, Dr. Keith, Counsel O'Leary,
Rev. Michael P. Walsh, Mr. White
UM/Amherst : Chancellor Bromery, Faculty Senate Represen-
tative Fletcher; Mr. Lindsey
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order at 11:00 a.m. by Trustee
Croce, acting as Chairman in the absence of Trustee Healey.
Acting Chairman Croce took up first Policies and Pro-
cedures Relative to the Possession, Consumption, and Sale of
Alcoholic Beverages at the University of Massachusetts at Boston
(Doc. T75-015A) , and asked Trustee Shaler, Chairman of the Commit-
tee on Student Affairs, for comment. Trustee Shaler explained that
his Committee had considered at its meeting on August 20, 1974, the
recommendations contained in the document and had approved them by
vote, recommending their adoption by the Board of Trustees.
Trustee Shaler said that the campus policy proposals relating to
alcoholic beverages were consistent with the policy adopted by the
Amherst campus with the exception of reference to residence halls
and fraternities and sororities. Dr. Keith agreed, and upon motion
made and seconded, it was
VOTED : To recommend to the Board of Trustees that
adoption and approval of the policies and
procedures relative to the possession, con-
sumption, and sale of alcoholic beverages at
the University of Massachusetts at Boston, as
set forth in Document T75-015A.
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
At the Acting Chairman's request, President Wood briefly
reviewed Mayor White's appeal for temporary space at 100 Arlington
Street for use by the Boston Public Schools during the present
transition period. He said that the University wished to be of
whatever assistance it could to the Boston Public Schools, but at
the same time needed to ensure the continued availability of space
at 100 Arlington Street for University purposes. To seek an arrange-
ment which would meet both of these requirements, President Wood
had asked Chancellor Golino to discuss the matter with Boston school
officials .
Chancellor Golino explained to the Committee that tenta-
tive agreement had been reached for approximately 450 ninth grade
students from Brighton High School to use the sixth and seventh
floors at 100 Arlington Street from September 12, 1974, to June 30,
1975. He said that a clear verbal understanding existed that pre-
sent planning by the University would not allow Boston School
Department use of the space beyond the stated date. He said
further that the City Corporation Counsel and the City Public
Facilities Commission had verbally agreed to pay a minimum sum equal
to $5.00 per square foot for services rendered. In addition, the
Boston School Department will provide whatever furniture, equipment,
and immediate renovation is required for purposes of the program.
Chancellor Golino said that Counsel for the University and Counsel
for the City are jointly drafting a formal agreement reflecting
these understandings. He cautioned, however, that there is some
evidence that the School Department's original estimates of numbers
and program needs were too low, and said that he would insist on
confining the operation to the sixth and seventh floors without
exception. Trustee Troy asked whether there would be structural
changes involved in the arrangement; Chancellor Golino said that
there would be very few, that these would be done at the expense of
the Boston School Department, and would be likely to be to the
advantage of the University. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees authorize
the Chancellor of the University of Massachusetts
at Boston, or his designee, to negotiate an
agreement with the City of Boston, or its designee,
whereby for a period of time not extending beyond
June 30, 1975, the sixth and seventh floors of
the University's facilities at 100 Arlington Street,
Boston, may be occupied and utilized by Brighton
High School for the education of approximately
five hundred students in return for a contribution
to the costs of maintaining said facility. Further,
that the Treasurer of the University, after con-
sultation with the President, be empowered and
authorized to execute an agreement on behalf of
the University upon successful completion of said
negotiations.
4393
Exec. Comm.
9-4-74
UM/Boston —
Agreement with
City of Boston
for Use of Sixth
and Seventh
Floors, 100
Arlington Street
to June 30, 1975
4 3 94
Exec. Comm.
9-4-74
Development of
Graduate Student
Representative
to Board of
Trust ee«P MMITTEE
UNIVERSITY OF MASSACHUSETTS
Acting Chairman Croce then recognized Trustee Savini,
who asked the Executive Committee to consider establishing a
regular arrangement for a graduate student representative to be
present at Trustee deliberations. He introduced Mr. James Lindsey,
President of the Graduate Student Senate, UM/ Amherst, who spoke in
favor of such representation as a way of adding communication with
graduate students to the Board's discussions. Mr. Lindsey said
he believed this would be advantageous to the Board of Trustees,
since many issues regarding graduate programs lie in the foresee-
able future, and that it would be helpful for Trustees to have
direct access to graduate student views on such issues. Trustee
Shaler asked whether such representation was proposed in the form
of Trustee status or in a form comparable to that occupied by pre-
sent Faculty Representatives. Mr. Lindsey replied that he under-
stood it would require legislative action to achieve Trustee status
for a graduate student, and that the need could adequately be met
simply by regular representation. Trustee Shaler suggested that
this might be desirable and Trustee Pumphret agreed. Chancellor
Golino said that he was in favor of graduate student representation
but was concerned that, if an arrangement is established, it should
include representation of graduate students at Boston and Worcester
as well as at Amherst. Chancellor Soutter agreed, saying that the
Medical School is developing recommendations of its own for faculty
and student representatives to the Board of Trustees. Chancellor
Bromery asked whether it might be possible to invite a representa-
tive from the Graduate Student Senate in UM/Amherst to attend
Board deliberations, while at the same time asking the Committee
on Student Affairs to study the University-wide need and prepare
recommendations in this regard for Board consideration at a later
date. Mr. Lindsey, in response to a question by Trustee Troy,
said that the Graduate Student Senate desired its President to
serve as representative to the Board. Acting Chairman Croce said
that the Committee on Student Affairs should be asked to develop a
uniform arrangement during the present year. President Wood said
that in the meantime he believed it would be desirable to invite
the President of the Graduate Student Senate, UM/Amherst to be
present at Trustee deliberations. Upon motion made and seconded,
it was
VOTED : To invite the President of the Graduate Student
Senate, UM/Amherst, to attend Trustee deliberations
during the present academic year, while the
Committee on Student Affairs prepares recom-
mendations with regard to a University-wide
arrangement for graduate student representation
to the Board of Trustees.
I
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Following this, at 11:35 a.m. Acting Chairman Croce, with
the consent of the Trustees present, called for the Committee to go
into Executive Session. At the conclusion of the Executive
Session, the Executive Committee adjourned at 12:30 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4 3 95
Exec. Comm.
9-4-74
-
1
I
4396
COMMITTEE
Advisory
Council on
the Arts
UM/Boston —
Discussion of
Report of New
Directions
Committee
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
September 16, 1974; 1:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Chandler, Robertson, Spiller; Secretary
Patterson, Miss Eichel
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Senior Vice President Lynton,
Vice President Edelman, Vice President Robinson,
Mr. Cooley
UM/Amherst : Chancellor Bromery
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
Invited Guest : Dr. E. Jefferson Murphy
The meeting was called to order by Chairman Rowland at
1:40 p.m.
The Chairman asked Vice President Lynton to report on the
first meeting of the Trustee Advisory Council on the Fine Arts to
be held at UM/Amherst, Friday-Saturday, September 20-21, 1974.
Dr. Lynton noted that the Friday dinner session would review the
role of the Fine Arts departments in the educational program of
the Amherst campus, that Saturday morning the Council would meet
in small groups with departmental chairmen and faculty, and that
afternoon business would include discussion with Director Steinway
concerning the Fine Arts Center, its Inaugural Year, and University
outreach in the fine arts. The Chairman expressed her hope that
Trustees would find it possible to attend the Council sessions.
She mentioned that Mr. Kevin Roche and Mr. John Dinkeloo, archi-
tects of the Center, had been invited to participate in the meeting
President Wood, at the Chairman's request, then intro-
duced discussion of the Report of the New Directions Committee of
UM/Boston. He observed that during its first year (1973-74) the
Trustee Long-Range Planning Committee had accomplished an initial
definition of its role, had studied possible enrollment patterns
for UM/Boston, and had presented a recommendation in the latter
regard which had been adopted by the Board of Trustees at its
June, 1974 meeting. The New Directions Committee work had been
II
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
parallel to that of the Long-Range Planning Committee in some
respects and after the work of the campus body was known, the Com-
mittee considered its major themes as discussed with the Chancellor.
However, the New Directions final report was received in July and
some of the issues where principal responsibility lay with the
President and Trustees had already been resolved. The President
noted that he had forwarded the New Directions Committee Report to
the Long-Range Planning Committee, and had asked Vice President
Robinson and Mr. Cooley to review its recommendations. Papers
reflecting their analysis were forwarded to the Long-Range Planning
Committee in order to provide a basis for initial discussion of the
New Directions recommendations.
Chancellor Golino said that he had responsibility to see
that the New Directions Report was considered by appropriate campus
bodies, and later to report on the outcome of such consultation to
this Committee and the Board. He expected the UM/Boston Assembly
to begin consideration of the Report in the week of September 23,
with the conclusion of discussion by the end of October. The
Chancellor stated his belief that the substantive differences between
Trustee views and those of the campus would not prove to be great.
He said that he hoped there could be informal mutual consultation
by the Long-Range Planning Committee, the Office of the President,
and representatives of the New Directions Committee before positions
become hardened on any differences that might exist with regard to
matters raised by the Report. The Chairman said that such informal
consultation could occur but that, if it did, it must be within an
understanding that the Board of Trustees have final authority.
Trustee Robertson said that he favored such informal mutual
consultation.
The President complimented the Long-Range Planning Com-
mittee for extraordinarily valuable accomplishments in its first
year, and said that he expected it to pursue further its mission
this year. This will be assisted, he noted, by additional clarifi-
cation of Trustee Committee boundaries and ways of working together
cooperatively, and a continued effort to clarify ways in which the
campuses, the Office of the President, and the Board of Trustees
may best carry their appropriate responsibilities under governance
policy and work well with each other. It was essential, he said,
that in addition to engaging in mutual consultation, campus bodies
recognize the divisions of responsibilities explicitly stated in
the governance statement.
The President then asked Mr. Cooley to review staff
documents analyzing the New Directions Report. Mr. Cooley spoke
of the Long-Range Planning Committee September 10, 1974, memorandum
prepared by Vice President Robinson and his own memorandum of the
same date. The first of these memoranda discussed the substantive
congruence between the Report's recommendations and the enrollment
4 397
Long-Range Plan
Comm.
9-16-74
4 3 98
Long-Range Plan,
Comm.
9-16-74
UM/Boston —
Discussion of
Report of New
COMMITTEE
Directions
Committee
Long-Range
Planning Com-
mittee Agenda
for 1974-75
Academic Year
L
UNIVERSITY OF MASSACHUSETTS
policy statement and guidelines of the Trustees. The second
memorandum addressed programmatic implications of enrollment
patterns and commented on each of the New Directions thirty-three
recommendations. Mr. Cooley expressed concern with those recom-
mendations which appear to establish specific enrollment goals or
quotas based on student characteristics. He pointed to the admin-
istrative difficulties involved where admission criteria are based
on hierarchical and interrelated sets of student characteristics.
He questioned also whether the socio-economic distribution of the
applicant population at UM/Boston would be the same as the general
population given a UM/Boston objective to serve lower and middle
income groups.
Trustees discussed at length several aspects of the
analysis and the Report, in particular those relating directly or
indirectly to student support services, including academic and
other counseling and remedial training. It was suggested that the
Student Affairs Committee be asked to review the implementation
of the Gage Report recommendations adopted by the Board in 1973.
The Chairman asked Mr. Cooley for further comments on
the relationship between enrollment planning and admissions pro-
cedures since there appeared some confusion in campus discussions.
Mr. Cooley indicated that the two activities were related and com-
plementary. As a function of University administration, enrollment
planning involves the analysis of population and enrollment trends
and the establishment of campus enrollment goals and student mix
patterns consistent with these trends. Once enrollment parameters
are established, the campuses have the responsibility to develop
appropriate admission procedures consistent with the goals,
establish academic criteria, assure conformance thereto, and admin-
ister the admission process. Chancellor Golino indicated that there
was no real misunderstanding of this relationship on the campus,
and that he had established a UM/Boston Board of Admissions to
clarify admission procedures and criteria.
Vice President Robinson, at the request of the Chairman,
spoke to a list of possible agenda items for the Committee on
Long-Range Planning during the present academic year. She mentioned
consideration of enrollment planning, UM/Amherst; examination of
UM/Worcester ' s future planning when the Crispell Committee report
becomes available; consideration of the College of Professional
Studies, UM/Boston, in terms of its resource demands, rate of
growth, and relationship to the College of Community and Public
Service; consideration of five-year personnel plans being formu-
lated by the campuses; the question of maintaining flexibility
without growth; and the subject of capital outlay planning, con-
sidered in conjunction with other Trustee Committees.
I
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I
UNIVERSITY OF MASSACHUSETTS
On the matter of the College of Professional Studies,
Chancellor Golino said that he wanted to be clear that, as a result
of the September Board meeting, there existed a mandate to proceed
with development of a Program in Management. He said further,
however, that he and Dean Freeland would welcome an opportunity to
review that Program's planning with the Committee and would
appreciate consideration of other program proposals of the College
now in an early formative stage.
On the matter of capital outlay planning, the President
agreed that this would be an appropriate matter for Committee con-
sideration. He observed that a new era had begun in capital
outlay, not involving expansion, but requiring attention to con-
serving, renewing, and reallocating facilities, and that, while this
need exists most prominently at UM/Amherst, it will come to include
UM/Boston and even UM/Worcester .
There being no further business to come before the
Committee, the meeting was adjourned at 3:30 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4 3 99
Long-Range Plan,
Comm.
9-16-74
I
4 400
COMMITTEE
Comments by
Chairman
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF THE TRUSTEE COMMITTEE ON
FACUITY AND EDUCATIONAL POLICY
September 24, 1974; 10:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Troy, President
Wood; Mr. Callahan, representing Trustee Anrig;
Trustees Savini, Shearer, Snowden, Steed; Secretary
Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton
UM/Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern, Dr. Bischoff, Dr. Boothroyd, Acting
Dean Conlon, Mr. Curran, Prof. Fletcher, Dean Picha
UM/Boston: Chancellor Golino
The meeting was called to order by Chairman Troy at
10:05 a.m.
The Chairman commented that for some time the Trustees
and the President had maintained a moratorium on the approval of
new graduate programs in order to insure that the planning and
development of any additional programs in a period of slow Univer-
sity growth would be carefully considered. He invited Vice
President Lynton to comment on the status of graduate program
development, with particular reference to matters before the
Committee at this meeting.
Vice President Lynton responded that UM/Amherst, under
Vice Chancellor and Provost Gluckstern had undertaken a very
important campus-wide review of graduate programs, looking toward
the establishment of comparative criteria and guidelines which
would be of use in considering questions of long-term graduate
education programming. The Vice President said that the task
force involved had not completed preparation of such criteria
guidelines, and that the establishment of any new graduate programs
on the campus will await conclusion of the report. Dr. Lynton
commented that the two proposals before the Committee at the pre-
sent meeting did not fall under this injunction, since they dealt
with programs long under consideration and development. He said
that both proposals appeared to him to be soundly based,
deserving favorable action by the Committee. Vice Chancellor
Gluckstern added that the task force mentioned by Vice President
II
COMMITTEE
I
1
UNIVERSITY OF MASSACHUSETTS
Lynton was seeking to determine relative campus priorities in
graduate education, with a special reference to faculty capabilities
space and facilities, student interest, manpower demands, and the
possibility of overlap with offerings at other institutions. He
said that the proposals presently before the Committee had been
screened against such considerations and were supported by the
campus administration. President Wood observed that the two present
proposals, in his judgment, deserved approval, but he emphasized
as he had done on the previous day at the UM/Amherst Faculty Senate
meeting that a major order of business during the present academic
year must be thorough-going review and evaluation of graduate pro-
gram offerings. Chairman Troy agreed, indicating the desire of the
Trustees to have clear guidelines and standards to assist them in
considering graduate program proposals.
Chairman Troy then called for specific consideration of
the Proposed Master of Science Degree in Manufacturing Engineering
(Doc. T75-029) , and invited Dean Picha to comment on this proposal.
The latter said that program planning in this regard had begun
seven years previously, principally under the leadership of Prof.
Boothroyd, whom he asked to speak on behalf of the proposal. Prof.
Boothroyd noted that the proposed program drew from and combined
elements both of Mechanical and Industrial Engineering, with special
application to the needs of manufacturing. He said that, while
this kind of program is common in England and in Europe, where it
has long been seen as needed, its appearance is of more recent date
in the United States. Prof. Boothroyd stated that there is increas-
ing recognition by those in manufacturing that such graduate prep-
aration is important, and that, as a result, there are approximately
30 such graduate programs in the United States now. Prof. Boothroyd
further commented that the program of UM/Amherst would require no
additional faculty, would currently attract approximately 10 graduate
students, had been developed in response to expressed industrial
interest, and had been successful in attracting funds from the
National Science Foundation to assist in its initiation.
In response to a question from Chairman Troy, Prof.
Boothroyd defined Manufacturing Engineering as engineering
specifically related to manufacturing techniques broadly conceived,
as including not only technical problems, but those associated with
human factors, with the man-machine interface, and other manifold
aspects of the complex processes of manufacturing. Chairman Troy
asked further whether the Master of Science degree in this field
was necessary; Prof. Boothroyd responded that Master's level prep-
aration in Manufacturing Engineering provides students with a
quality of specialization relevant to industrial needs and employ-
ment possibilities well beyond what can be gained through under-
graduate study. Prof. Boothroyd, again in response to a question
from Chairman Troy, said that the faculty involved in the program,
whether trained as mechanical or industrial engineers, are
particularly qualified to conduct an integrated program in
4401
F & EP Comm.
9-24-74
Comments by
Chairman
UM/Amherst —
Recommendation
for Master of
Science Degree
in Manufacturing
Engineering
(Doc. T75-029)
4402
F & EP Coram.
9-24-74
UNIVERSITY OF MASSACHUSETTS
UM/Amherst —
Recommendat ion
for Master of
Science Degree
itl COMMITTEE
Manufacturing
Engineering
UM/Amherst —
Proposed Master
of Science
Degree in Hotel,
Restaurant and
Travel
Administration
(Doc. T75-030)
Manufacturing Engineering because of their practical industrial
experience. Dean Picha confirmed this. Upon motion made and
seconded, it was
VOTED : To recommend that the Board of Trustees approve
the graduate program leading to a Master of
Science Degree in Manufacturing Engineering, as
outlined in Trustee Document T75-029, and submit
said proposal to the Board of Higher Education
for its review and approval, to be implemented
in September, 1975.
Chairman Troy then asked for consideration of the Pro-
posed Master of Science Degree in Hotel, Restaurant and Travel
Administration (Doc. T75-030) . He invited Prof. Fletcher to speak
in this regard, representing the UM/Amherst Department of Hotel,
Restaurant and Travel Administration. Prof. Fletcher noted that
the documentation with regard to the proposal reflected program
development over a period of approximately four years at the
Amherst campus. He observed that presently there are 41 four-year
colleges in the United States offering such programs as that pro-
posed, and that there are some 600 related programs in community
colleges across the nation. Prof. Fletcher said that, while this
was the case, there were only three or four graduate level programs
in the field in the country. He noted that, in the case of UM/
Amherst, the proposal had been developed in close cooperation with
the School of Business Administration, that it arose in response
to demand from both students and from the hospitality industry, and
that — while many students applied for admission — enrollment would
be limited to approximately 15 students. Prof. Fletcher commented
that UM/Amherst is approached frequently by industries seeking such
graduates; in response to a query by Mr. Callahan, he noted that
inquiries within the past week had been received from the following
companies: Saga, ARA, and Sheraton.
Acting Dean Conlon of the School of Business Administra-
tion spoke in further support of the proposal, saying that it grew
in part out of Business School joint initiatives with other units
of the campus. He said that the School is happy to participate in
the design of programs that involve business or management educa-
tion elsewhere on the campus rather than see mini-schools of
business proliferate unassociated with the School itself. Chairman
Troy asked what would be intrinsic to the program that would not
be found in a similar program at the bachelor's level. Prof.
Fletcher replied that the graduate program placed significantly
more emphasis on quantitative approaches, decision-making, and
specialization beyond what was possible at the bachelor's level.
In response to a further query from Chairman Troy, Prof. Fletcher
stated that the industry concerned wants employees who can exhibit
a command both of general principles of management and the skills
and capabilities relevant to specialized experience and training.
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Trustee Savini recommended revision of the next-to-last
sentence on page 16 of the Program Proposal to read "Moreover, there
is currently a Campus Center Board of Governors' Task Force working
out arrangements which will enable the program to utilize the
extensive facilities now available in the Murray d. Lincoln Campus
Center." Chairman Troy expressed his belief that it was not neces-
sary to consider or approve the proposal document sentence by
sentence or subject it to detailed amendment, but that Trustee
Savini' s point might be taken into account as a matter of under-
standing with regard to the proposal as a whole. Trustee Savini
agreed. In further discussion, Prof. Fletcher noted excellent
cooperation with community colleges which made for compatibility
between their offerings and those of the University and that the
emergence of master's level programs in this field represented a
maturing need in the industry to which Cornell, Michigan State, and
Florida International University have been responsive. He expressed
his belief that UM/Amherst is uniquely capable of valuable response
to such a need. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees approve
the Graduate Program leading to the Degree of
Master of Science in Hotel, Restaurant and
Travel Administration to be offered jointly by
the Department of Hotel, Restaurant and Travel
Administration and the School of Business
Administration, as outlined in Trustee Document
T75-030, and submit said proposal to the Board
of Higher Education for its review and approval,
to be implemented in September, 1975.
In reply to a question by Chairman Troy, Vice President
Lynton said that no action would be proposed before the Committee
in connection with a lease of apartment facilities in New York City
for student interns in the Outreach Program.
Vice Chancellor Gluckstern then, at the request of the
Chairman, presented and briefly discussed Graduation Lists —
September 1, 1974; Undergraduate, Graduate, Continuing Education
(Doc. T75-032) . Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees approve
and ratify the Graduation Lists of September 1,
1974, UM/Amherst, as certified by the University
Recorder and contained in Document T7 5-032.
President Wood next reported briefly on the September 23,
1974, meeting of the presidents of the six New England Land-Grant
Institutions. He said that the six presidents remain closely in
touch with each other, sharing information and views. He observed
that the Joint Operation Committee of the group has undertaken
usefully a review of graduate programs in these institutions
including particular attention to international studies, has
4403
F & EP Comm.
9-24-74
UM/Amherst —
Recommended
Master of
Science Degree
in Hotel,
Restaurant and
Travel
Administration
(Doc. T75-030)
UM/Amherst —
September 1974
Graduation Lists
(Doc. T75-032)
President ' s
Comments
4 404
F & EP Comm.
9-24-74
President ' s
Comments
COMMITTEE
Vice President's
Comments
UNIVERSITY OF MASSACHUSETTS
assisted in consideration of needs in veterinary education, and
other matters. The President said that less progress had been
made in consideration of the possibilities of "open university"
activities within the region. His discussion closed with a brief
report on the status of athletic policy discussion within the
Yankee Conference.
Vice President Lynton reported briefly on the first
meeting of the Trustee Fine Arts Council, on forthcoming five-year
personnel plans expected from the campuses which will require
consideration by the Committee, and on the initiation of the Ad
Hoc Multi-Campus Committee on Personnel Planning.
Chairman Troy closed by emphasizing his expectation that
the Committee would receive a report from the campuses at its
next meeting relative to faculty contact hours with students.
There being no further business, the meeting was
adjourned at 11:10 a.m.
{/&-
'Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
September 24, 1974; 2:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, President
Wood; Trustees Carlson and Troy; Treasurer Johnson, Miss
Eichel, Miss Judd
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Budget
Director Gartenberg, Mrs. Hanson, Mr. Lewis
UM/ Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern, Budget Director Gulko , Mr. Broekhuizen,
Prof. Fletcher
UM/Boston : Chancellor Golino, Vice Chancellor Hamilton,
Budget Director Baxter
UM/Worcester : Chancellor Soutter, Associate Dean Stock-
well, Mr. Keene
The meeting was called to order at 2:10 p.m. by Chairman
Pumphret. At the request of the Chairman, Budget Director Garten-
berg introduced the subject of the FY 1976 Maintenance Budget
Request, reporting that the draft document which had been forwarded
to the Trustee Committee on the Budget had also been distributed to
the Multi-campus Budget Committee. He stated that the final budget
document would incorporate changes suggested by both Committees.
Chairman Pumphret commented that the approach to the
budget presentation was excellent, but that in some instances he
felt it was repetitious. He said that he was favorably impressed
by the statement regarding the decision which had been made to
stabilize growth and by the minimal increase in personnel at UM/
Amherst. He emphasized the importance of the President's statement
and indicated he felt that showing figures on a University-wide
basis would make the statement more effective.
At the request of the Chairman, President Wood commented
as follows: He emphasized that the budget process involves not only
the campuses, the University administration and the Trustees, but
various departments of the Commonwealth and that it is , J therefore,
extremely important that all information presented be as clear and
concise as possible. Chairman Pumphret stressed the importance of
4405
FY 1976 Main-
tenance Budget
Request
4406
Budget Comm.
9-24-74
FY 1976 Main-
tenance Budget
Request
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
showing the impact of inflation on the budget, which was responsi-
ble for nearly half of the requested increase, and recommended
that this item be included in the statement by the President, rather
than treated individually by the campuses. Trustee Carlson sug-
gested that the inflation factor could be indicated more clearly
by means of a chart, which could be included as a part of the
President's statement.
President Wood stated that a second important item
reflected in the budget was the restraint on growth, and he men-
tioned that problems were entailed in trying to be innovative and
reflect change while maintaining a stable enrollment. He also
stated the importance of clearly indicating how enrollment figures
were derived, e.g., whether these figures reflected full-time or
part-time students and how these enrollment mixes could be
adjusted to meet the aims of the various campuses. He stated that
the 15:1 ratio of students to faculty had been used as the best
available means of making budget determinations. The President
also called attention to the fact that enrollment growth at DM/
Boston was confined to Colleges III and IV. With regard to UM/
Worcester, he stressed the importance of keeping the budget for the
Teaching Hospital separate from the ordinary University activities,
in order that the needs of the Hospital did not impinge on
activities of the other two campuses.
Chairman Pumphret pointed out that consideration of the
Teaching Hospital budget with that of the University as a whole
distorted the costs and made it impossible to make comparisons of
the University Medical School with other medical schools in the
country. He also indicated his belief that it would be better to
set up a budget for the Hospital at the beginning of operation
rather than to wait .
President Wood stated that the FY 1976 budget request
had been a collaborative effort of the campuses and the University
administration and that much effort had been applied by both the
campuses and the administration to keep costs down.
Dr. Gartenberg explained that the document which the
Committee had before it was a summary document with emphasis on
campus programs. He also stated that this year the University
would be required to complete and forward to the Governor's Office
by October 15 a set of forms giving information on specified items
President Wood also informed the Committee that this year the
budget testimony before the Secretary would be open to the public.
Chancellor Bromery asked if it would not be helpful to
supplement budget projections with appendices which would explain
how the dollar figures had been obtained. Trustee Troy felt that
the document could be condensed and asked for clarification on
several items. He asked particularly about the current status of
COMMITTEE
(
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UNIVERSITY OF MASSACHUSETTS
the various proposals for the provision of graduate education in
veterinary medicine. President Wood replied that the New England
Board of Higher Education and the Association of Land-Grant Colleges
in New England had both done studies on this matter and that money
was provided in the University budget for study of this subject.
He also asked for and received clarification on questions concerning
the publications and management systems programs. President Wood
explained that the aim was to hav e publications reflect University-
wide views and not otherwise to interfere with campus publications.
Dr. Gulko explained the function of the management systems program
being planned.
Chancellor Golino called attention to the UM/Boston
request for funds for staffing the day-care center, an important
function for the type of student clientele which the Boston campus
serves. He also emphasized the importance of the tutoring capability
at UM/Boston.
The matter of allotting funds for the purpose of merit
increases was discussed, particularly with regard to its impact on
faculty morale. Treasurer Johnson and Chancellor Bromery both
emphasized that the 4 percent used in the budget was really a much
smaller percentage, since it did not apply to all salaries or to the
entire fiscal year. Both Chancellor Bromery and Vice Chancellor
and Provost Gluckstern expressed their firm beliefs that merit
increases were not only justified but were particularly important to
the younger members of the faculty.
Turning to the subject of the cost of utilities, Chairman
Pumphret inquired if this matter would be treated on a University-
wide basis. Trustee Carlson added that this item could be more
forcefully presented by means of a chart indicating the inflation
factor. Chairman Pumphret also suggested that greater emphasis be
given to the leveling off of enrollment at UM/Amherst.
Chairman Pumphret next raised several questions with
regard to the staffing and heating of the teaching hospital at UM/
Worcester, to which Mr. Stockwell replied. After discusssion of
various items in the UM/Worcester budget, discussion was terminated
and on motion made and seconded, it was
VOTED : To recommend that the Board of Trustees approve
the Maintenance Budget Request for Fiscal Year
1976.
Since the formal budget submission date set by the
Executive Office of Administration and Finance is October 15, 1974,
and since formal approval of a Teaching Hospital budget must await
a comprehensive review of hospital expenditure and revenue projec-
tions, which will take place at the November Trustee meeting, it
was further
4407
Budget Comm.
9-24-74
FY 1976 Main-
tenance Budget
Request
4408
Budget Comm.
9-24-74
FY 1976 Main-
tenance Budget
Request
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend that the Board of Trustees authorize
a ceiling of $9,175,000 for the Teaching Hospital
budget for FY 1976 subject to detailed review of
expenditure and revenue projections and pending
approval of the actual Teaching Hospital mainten-
ance budget request at the November meeting of
the Board of Trustees. It was also recommended
that in the interim, the President be authorized
to enter into preliminary discussions of the
hospital maintenance budget request with appro-
priate agencies of the Commonwealth.
There being no further business, the meeting adjourned
at 3:37 p.m.
^ranklin Patterson
Secretary to the Board of Trustees
1
COMMITTEE
I
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
October 2, 1974; 11:00 a.m.
Sociology Conference Room, College I
Room 41, Fifth Floor
University of Massachusetts at Boston
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Croce, Gordon, Knowles, Rowland, Pumphret,
Shaler, Steed; Treasurer Johnson, Secretary Patterson
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Vice
President Robinson, Mr. Cass, Mr. White, General Counsel
Searson
UM/Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern
UM/Boston : Chancellor Golino, Vice Chancellor Hamilton
UM/Worcester : Chancellor Soutter
The meeting was called to order by Chairman Healey at
11:00 a.m.
The Chairman asked President Wood to bring forward matters
requiring Executive Committee attention. President Wood introduced
first for brief discussion the Maintenance Budget Request for FY
1976 (Doc. T75-033) , which had been considered and approved by the
Trustee Budget Committee and was ready for presentation to the full
Board. The President noted that the request amounts to a total of
over $118,000,000, a 16.5 percent increase over anticipated FY 1975
expenditures. He commented that nearly half of the requested increase
in funding is needed to keep up with cost increases associated with
inflation, and that these pressures had contributed to a decision
to request no additional budgeted enrollment and faculty for
academic programs except those of Colleges III and IV at UM/Boston.
President Wood said that a separate budget was required for the new
Teaching Hospital, for which the Trustees would be asked to establish
a ceiling at the meeting of the current date, with a detailed budget
to follow at the November meeting of the Board. The President said
that any new programs in the coming fiscal year would require
reallocation of resources in existing programs. He observed that
the FY 1976 Maintenance Budget Request had been achieved without
a presidential ceiling, but by a participatory process in which the
campuses had helped to reduce proposals from an initial proposal of
4 40
Comments by
President
1976 FY Main-
tenance Budget
Request
(Doc. T75-033)
4 410
Exec. Coram.
10-2-74
FY 1976 Main-
tenance Budget
Request
(Doc. T75-033)
COMMITTEE
UM/ Wore ester —
Teaching
Hospital Budget
and Development
UNIVERSITY OF MASSACHUSETTS
$137,000,000 to the present $118,000,000. President Wood said
that while the $118,000,000 total is minimal, securing its
approval by the Executive Branch and Legislature will be a
difficult task.
President Wood then focused on matters involving the
completion, opening, and operation of the UM/Worcester Teaching
Hospital. He commented that, on the basis of earlier projections,
it had been assumed that a Teaching Hospital would eventually
become self-supporting; this, he said, turns out to be difficult
to assure. President Wood stated that, in the present formative
stage, it is impossible to determine with accuracy what the future
patient load and income level of the Teaching Hospital will be,
and that the budgetary planning for the Teaching Hospital neces-
sarily must reflect this lack of certainty. If the Teaching
Hospital should emphasize income-producing specialties, he said,
this could raise serious questions about the larger role of the
hospital with regard to public service, area health care, and the
stress on community and family practice in the educational program
of the Medical School. Without a deliberate emphasis on income-
producing specialties, President Wood said he was not sure the
University would be able to defend the Teaching Hospital as a fully
self-supporting enterprise in the long run. Trustee Pumphret
agreed, saying that he foresees a probable continuing need for
support of the Teaching Hospital, and that it would be better to
err on the side of budgetary conservatism rather than promise too
much. Chairman Healey agreed.
President Wood reported on his most recent meeting with
the Crispell Committee, which is advising on future planning and
development of the Medical School and Teaching Hospital at UM/
Worcester. He said that he had asked the Committee whether it is
appropriate to plan to open the Teaching Hospital on July 1, 1975,
and that the Committee had answered that such an opening date is
absolutely essential if the Medical School and Teaching Hospital
are to have desired professional good standing and credibility.
The Committee, according to President Wood, emphasized that the
opening date can be achieved only by a strenuous effort to meet
immediate needs for facilities, equipment, adequate professional
faculty, and staffing. The President said that he had therefore
concluded special steps are needed now to assure without question
that such needs will be met within the time frame fixed by the
July 1 opening date. Specifically, President Wood reported his
conclusions that it is necessary to establish the post of Chief
of Staff of the Teaching Hospital to provide maximum concentrated
attention to the tasks involved. He reported that he had dis-
cussed this conclusion with Chairman Healey, Trustee Croce, and
Chancellor Soutter, and that Dr. H. Brownell Wheeler of the Medical
School faculty would consider assuming the position of Chief of
Staff of the Teaching Hospital. President Wood stated that the
Chief of Staff will report through the Chancellor but will have
regular staff contacts with the Office of the President as well.
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Arrangements with regard to this appointment, he said, were
specified in a letter he had prepared for Chancellor Soutter.
Discussion followed in which Trustee Croce stressed
that the Crispell Committee, of which he is a member, believes
strongly that there should be no compromise with the planned opening
date of July 1. Chancellor Soutter agreed. Trustee Gordon and
Chairman Healey commented not only on questions concerning the
relationship of the Teaching Hospital to hospitals in Worcester and
Boston, but on questions regarding the program policies of the
Teaching Hospital itself. Chairman Healey emphasized the impor-
tance of clarity about basic program policies in order to make
intelligent decisions about equipping and further developing the
Teaching Hospital, and Trustee Gordon suggested that it would be
useful to rely upon the Crispell Committee for recommendations with
regard to policy.
Trustee Croce said that the Crispell Committee is aware
of the relational, program policy, and technical problems faced
by the Teaching Hospital and is working upon them. He noted that,
with inflation, all of the hospitals in the area feel threatened
financially, and that there is some feeling that institutions in
the Worcester area have not been consulted well enough or given
satisfactory participation in planning the role of the Teaching
Hospital. According to Trustee Croce, the Crispell Committee felt
the Teaching Hospital's credibility or communications gap could be
corrected through establishment of a consortium of hospitals in the
Worcester area in which the Teaching Hospital would play a part,
and that the necessary opening date could be met by systematic as
well as forceful work of a special task force which would be headed
by the Chief of Staff noted by the President.
Further discussion ensued in which relationships between
the public and private sectors were considered in connection with
the new Teaching Hospital. Chairman Healey emphasized his view that
the University must determine what it can add to what exists, at
least cost, with best quality, and without redundancy. A Chief of
Staff of the hospital would need, Chairman Healey said, articulated,
well-formulated policy on which to proceed in equipping the Teaching
Hospital and bringing it into operation. Trustee Rowland agreed,
commenting both that she supported the establishment of the position
of Chief of Staff and the necessity for the person in that position
to be fully and clearly mandated with regard to the University's
desires for the Teaching Hospital.
President Wood, speaking of all of the issues involved,
reported that steps had been taken to form a consortium of hospitals
in the Worcester area in which the Teaching Hospital would be a
part, that he believes it is time to ask for an interim report
from the Crispell Committee to the Executive Committee, that he
urged endorsement of the establishment of the post of Chief of Staff,
4411
Exec. Comm.
10-2-74
UM/Worcester —
Teaching
Hospital Budget
and Development
4412
Exec. Comm.
10-2-74
UM/Worcester —
Teaching
Hospital Budget
and Development
COMMITTEE
UM/Worcester —
Endorsement of
Establishment of
Post of Chief of
Staff, Teaching
Hospital
UM/Boston —
Chancellor ' s
Comments on
Collective
Bargaining
Negotiations
UNIVERSITY OF MASSACHUSETTS
and that he believed a coherent policy statement with regard to
the Teaching Hospital should be formulated and approved by the
Board of Trustees prior to January 1975. After further discussion,
upon motion made and seconded, it was
VOTED ; To endorse the action of the President in
establishing the post of Chief of Staff of
the Teaching Hospital, which Dr. H. Brownell
Wheeler of UM/Worcester Medical School Faculty
will be asked to fill, specifically charged to
give direction by working group or other appro-
priate means, to completion of tasks necessary
for the opening of the Hospital on July 1, 1975,
and its operation thereafter, maintaining the
established line relationship to the Chancellor,
UM/Worcester, and in a close staff informational
relationship with the Office of the President.
On the basis of the actions taken in connection
with the opening of the Hospital, the Executive
Committee intends to recommend to the Board of
Trustees a policy statement respecting the
objectives and programs of the Hospital with
respect to its service to the State and its
relationships within the Worcester community.
Chancellor Golino spoke briefly to the Executive Committee,
as did Vice Chancellor Hamilton, concerning the desire of counsel
for Local 576 to be heard by the Board. It was agreed by the
Executive Committee that it would not be appropriate for the Board
to hear directly from union counsel at the present stage of nego-
tiations between the union and UM/Boston, since the negotiations
were still appropriately being carried forward at the administra-
tive level.
Chancellor Soutter briefly called the attention of the
Executive Committee to the possibility that a principal cardiac
surgeon in the Boston area might be attracted to an appointment at
UM/Worcester if his salary and other requirements can be met.
Chairman Healey commented that the Executive Committee was not
prepared to act on such a proposal at the current meeting, and
President Wood suggested early consideration of the possibility
by the Committee on Faculty and Educational Policy. Trustee Troy
stated that he would try to have that Committee give consideration
to the proposal at an early date.
At 12.05 p.m., with the consent of the Committee,
Chairman Healey called the body into Executive Session, with only
Trustees, Chancellor Bromery, and Secretary Patterson remaining
present .
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Upon conclusion of the Executive Session, and with no
further business to come before the Executive Committee, the meet-
ing was adjourned at 1:20 p.m.
Franklin Patterson
Secretary to the Board of Trustees
4413
Exec. Comm.
10-2-74
I
4 414
COMMITTEE
Progress Report
on Faculty
Workload
Guidelines
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF THE TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
October 21, 1974; 10:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Troy; Trustees
Robertson, Savini, Steed, Dr. Bloomberg, representing
Trustee Goldman, Mr. Callahan, representing Commissioner
Anrig; Secretary Patterson, Mr. Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman, Mr.
Cooley, Mr. Kaplan, Mrs. Wolfman, Ms. Crosson, Mr.
O'Leary
UM/ Amherst : Vice Chancellor and Provost Gluckstern,
Prof. Fletcher
UM/Boston : Chancellor Golino, Vice Chancellor Spaethling,
Prof. Gagnon, Prof. Torto
UM/Worcester : Dr. Clark
Invited Guest: Mrs . Hardy
The meeting was called to order at 10:00 a.m. by
Chairman Troy.
At the Chairman's request, Assistant Vice President
Wolfman described the University's progress on compliance with
Faculty Workload Legislation. Reviewing the history, Mrs. Wolfman
said that the General Court last spring passed legislation which
requires each faculty member to spend weekly in direct instructional,
contact with students in classroom, laboratory, or clinical setting,
an average — unless otherwise established by the Board of Trustees —
of nine hours in undergraduate or six hours in graduate programs.
The legislation mandates a compliance report from each segment of
public higher education. The date for that report, originally
set for November, has now been postponed until after the Board
meeting on December 4.
Vice President Lynton and a Task Force which includes
Vice Chancellors Gluckstern and Spaethling and other campus repre-
sentatives began last summer to review a survey instrument and
guidelines. These have now been distributed on both campuses and
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UNIVERSITY OF MASSACHUSETTS
will be completed by the faculty before the end of October. The
Task Force will compile the data and prepare a comprehensive report
for Board certification.
The substantive issues raised by the guidelines include
the definitions of contact hours, classroom, laboratory and clinical
settings, and the establishment of contact hour instructional
equivalencies that can be applied across the various disciplines
and professions and that accurately reflect faculty instructional
activity. It was emphasized that while the current instrument is
designed to meet the requirements in the legislation for contact
hour information, this is not the first attempt to measure or
describe faculty activity. Dr. Gluckstern noted that the results
should be "credible," that is they should reflect a reasonable
picture of faculty load. If they do not, the guidelines will need
to be refined.
Vice Chancellors Gluckstern and Spaethling and Professors
Fletcher and Gagnon spoke to the concern among the faculty that the
time constraints precluded adequate faculty input to the develop-
ment of the definitions and equivalencies. The current effort will
therefore be considered on both campuses as a first step in a longer
term process which will allow greater and more systematic faculty
participation. A second concern is that the final report submitted
by the Legislature to the General Court include not only quantita-
tive data on contact hours but also an accurate description of the
full nature of faculty responsibilities and workload — "forcefully"
defended by the Board. Chancellor Golino noted that the inappro-
priateness of a simple contact hour computation will be clearly
exemplified in College III where the innovative nature of the pro-
gram features "out of classroom" faculty-student contact.
President Wood observed that discussion of the format and
contents of the final report will be continued after the data is
compiled but said that it will be important to insure that the
aggregate University data is not used comparatively with other
segments of public higher education. The discussion was completed
with the note that the related issue of calendar is not currently
under scrutiny in the legislature but should be an anticipated
issue of University concern.
At the request of the Chairman, Vice Chancellor Spaethling
and Professor Torto presented the proposal to change the name of
the Department of Economics in College II to the Department of
Political Economy. Dr. Spaethling said that the Department of
Economics has gradually shifted in emphasis over the past few years
and the name change to the Department of Political Economy more
closely matches that department's current academic focus. He pointec
out that there are currently three economics departments at Boston.
College I emphasizes the traditional and theoretical approach to
the study of economics. College III offers a certificate in
4415
F & EP Comm.
10-21-74
Progress Report
on Faculty
Workload
Guidelines
UM/Boston —
Change of Name,
Department of
Economics to
Department of
Political
Economy
College II
(Doc. T75-039)
441
F & EP Comm.
10-21-74
UM/Boston —
Department of
Economics to
Department of
COMMITTEE
Political
Economy,
College II
(Doc. T75-039)
UM/Worcester —
Appointments of
Dr. John Collins
and Dr. Charles
Regan
(Doc. T75-038)
UNIVERSITY OF MASSACHUSETTS
Political Economy and stresses a more descriptive and pragmatic
approach. College II which originally offered a theory-based
curriculum similar to that of College I, has shifted to a combined
theoretical and pragmatic approach. Professor Torto added that the
Department in College II is concerned with teaching economic theory
but that it recognizes within its curriculum the institutional and
political constraints on the operation of economic theory.
President Wood mentioned the Germanic source — dating back to
Max Weber — of the study of political economy and added that the
central focus is the mix of institutional, policy, and economic
consideration. He recommended the Encyclopedia of Social Sciences
for further reference on the subject.
Dr. Spaethling mentioned that the proposed name change
has been endorsed by the economics departments in the other
colleges and that an adverse impact on enrollments is not antici-
pated. Chancellor Golino stressed that the change reflects a
desired curricular development at UM/Boston that provides curricular
options within the various disciplines among the colleges. He
feels that this is an important precedent for other departments.
Upon motion made and seconded, it was accordingly
VOTED : To recommend to the Board of Trustees approval
of the name change of the Economics Department ,
College II, University of Massachusetts at
Boston, to the Department of Political Economy.
Chairman Troy asked Dr. Clark to speak to the proposed
appointments of Dr. John J. Collins and Dr. Charles Regan. Dr.
Clark said that both Dr. Collins and Dr. Regan will contribute
significantly to the instructional program and the development of
the Teaching Hospital. Both are leaders in their respective
fields of Thoracic and Cardiac Surgery and Ophthalmology and both
would bring large referral practices. With reference to Dr.
Collins, Dr. Clark mentioned that he has expressed a strong inter-
est in coming to the University and that the $90,000 total compen-
sation will not reflect an increase over his current earnings.
The components of his salary are not yet finalized pending
completion of the Group Practice Plan regulations.
Vice President Edelman described the progress on the
regulations being developed in connection with the Group Practice
Plan. He said that the major issue is to strike the appropriate
balance between teaching and practice in providing compensation
for medical faculty. He noted that Dr. Collins represents one of
a "handful" of high income persons coming under the plan but
stressed that the compensation of such persons represents only a
small percentage of their total billings. Mr. Edelman said that
the rules and regulations will be ready for Trustee review within
the next month.
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UNIVERSITY OF MASSACHUSETTS
Chairman Troy inquired as to the status of departments at
Worcester as the Regan appointment carries with it the title of
Chairman of the Department of Ophthalmology and Dr. Collins would
be Chairman of Thoracic and Cardiac Surgery. Dr. Clark pointed out
that "department" in this sense is a component within the Division
of Surgery anticipated in the original medical school plan but not
strictly analogous to a Department in the sense used at Amherst and
Boston. Chairman Troy requested that Vice President Lynton and
Dean Soutter prepare for Board approval a description of the current
and anticipated academic divisions and departments at the Worcester
campus. Upon motion made and seconded, it was
VOTED ; To recommend to the Board of Trustees that it
concur in the appointment by the President of
Dr. Charles D. J. Regan as Professor of
Ophthalmology with tenure at the University of
Massachusetts at Worcester, effective January 1,
1975; total compensation to be $65,000 per
annum to be determined in accordance with the
Rules and Regulations of the Group Practice Plan
when approved by the Board of Trustees, and the
components of said total compensation to be
approved thereafter by the Board of Trustees.
VOTED ; To recommend to the Board of Trustees that it
concur in the appointment by the Chancellor of
the University of Massachusetts at Worcester
of Dr. Charles D. J. Regan as Chairman of the
Department of Ophthalmology, effective
January 1, 1975.
VOTED : To recommend to the Board of Trustees that it
authorize the Chancellor of the University of
Massachusetts at Worcester to offer Dr. John J.
Collins an appointment at the Medical School
as Professor of Thoracic and Cardiac Surgery
and Chairman of the Department of Thoracic and
Cardiac Surgery; total compensation not to
exceed $90,000 per annum, comprised of the
following components: (1) a salary between
$75,000 and $80,000 and (2) such fringe benefits
as are approved by the Board of Trustees. Such
offer shall be with the explicit understanding
that any appointment as well as all of the terms
and conditions thereof, including salary and
the source of funding, shall be subject to
prior approval by the Board of Trustees.
^
4417
F & EP Comm.
10-21-74
UM/ Worcester —
Appointments of
Dr. John Collins
and Dr. Charles
Regan' •
(Doc. T75-038)
4 418
F & EP Comm.
10-21-74
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
There being no further business to come before the
Committee, the meeting was adjourned by the Chairman at 11:25 a.m.
/Uu
Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
I
I
4419
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
October 21, 1974; 1:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Carlson, Chandler, Robertson, Savini,
Spiller, Steed; Mr. Callahan, representing Trustee Anrig;
Mr . Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson, Mr.
Cooley, Dr. Wolf man, Dr. Gartenberg
UM/Boston : Chancellor Golino, Vice Chancellor Spaethling,
Dean Freeland
Invited Guest: Mrs. Gladys Hardy
The meeting was called to order at 1:30 p.m.
Chairman Rowland opened the meeting by pointing out that
the Committee's Agenda — FY '76 Capital Outlay and College IV —
provided an opportunity to combine physical to educational planning
and to see the relationship of both to the Trustees' guidelines on
enrollment adopted last June. She mentioned questions of the
capacity of the Downtown Center of UM/Boston (100 Arlington Street) ,
the timetable for the third college building (030) at the Harbor
Campus, and the development plans for Colleges III and IV.
President Wood outlined the University's capital outlay
proposals for the coming year which emphasize: at UM/Amherst, the
upgrading and re-use of existing buildings; at UM/Worcester ,
necessary equipment for the teaching hospital; and at UM/Boston,
construction funds for the two remaining buildings in Phase II:
College Building 030 and the Arts and Sciences Building (080/2) .
Dr. Gartenberg provided further information about the
requests and the submission process, and warned of indications
that the Executive Branch might restrict its submission to a
$50 million capital outlay budget for the entire Commonwealth in
all departments.
In answer to questions regarding the use of 100 Arlington
Street, Chancellor Golino emphasized the limited space available,
the probability that certain nonteaching activities would be
Capital Outlay
Proposals
4 420
Long-Range Plan.
Comm.
10-21-74
Capital Outlay
Proposals
COMMITTEE
College IV
Development
Plans
UNIVERSITY OF MASSACHUSETTS
transferred there from the Harbor Campus, and the need for
College IV students to be located at the Harbor Campus because
of the intention to have much of their liberal arts instruction
provided by Colleges I and II.
Since the total capital budget sought by the University
will in itself be higher than the $50 million potential limit,
several Trustees emphasized the need for the University to develop
contingency plans should the full amount of the budget requests —
particularly construction funds for College Building 030 — not be
forthcoming this year.
The importance of the renovation program at UM/Amherst
was emphasized since the period of major new construction for the
University is nearing an end. A priority list for building
renovations at the campus was requested. Discussion followed
on the application and enrollment picture at UM/Boston and relation-
ship of the development of the new management program to this
enrollment and to necessary new facilities .
At Chairman Rowland's request, Vice President Robinson
introduced the discussion of the development calendar and
resource requirements for College IV. Chancellor Golino, Vice
Chancellor Spaethling and Dean Freeland reviewed the early planning
for the college as a career-related program building on a liberal
arts base. They indicated that program areas in addition to the
program in management will be proposed in the near future. In
answer to questions regarding the future phases of the college,
Dean Freeland indicated that the enrollment would eventually be
2,500 and that the management program is expected to expand beyond
the original 500 students to a total of perhaps 900.
Discussion followed on how best to insure a strong
liberal arts component of the management program and on the impli-
cations of alternative solutions for the faculties of Colleges I
and II. Chancellor Golino expressed doubt that a separate liberal
arts faculty in College IV would be developed, but emphasized the
possibility of liaison faculty, joint appointments and other
techniques to serve the special requirements of the new programs.
The question was raised as to how liberal arts instruc-
tion is provided for College III and the answer indicated that the
college had its own liberal arts teaching staff.
The possibility of an oversupply of graduates in manage-
ment was raised, given the high application rate throughout the
country at the present time. The importance of academic counseling
in the new program was stressed. Dean Freeland reviewed his
discussions with deans of business schools both nationally and in
the Boston area and said an emphasis would be placed on rigorous
skills in writing and analysis in the new program.
I
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Chairman Rowland asked Dean Freeland to keep the Long-
Range Planning Committee closely informed of his plans as they
develop, particularly for new programs, and suggested a further
meeting with the Committee early in the new calendar year.
The Committee went into executive session and sub-
sequently adjourned at 3:45 p.m.
4421
Long-Range Plan
Comm.
10-21-74
College IV
Development
Plans
I
I
Franklin Patterson
Secretary of the University
4422
COMMITTEE
Report and
Recommendations
of Investment
Counsel
(Doc. T75-036)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE
October 22, 1974; 12:30 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Gordon, President
Wood; Trustees Pumphret , Rowland; Treasurer Johnson,
Secretary-Designate Hardy
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Mrs. Hanson, Mr. O'Leary,
Mr. Mehegan, Robert Brand, Ray Heiney
UM/ Amherst : Vice Chancellor Gage, Dr. Gulko , Mr. Curran,
Mr. Lindsey
UM/Boston : Chancellor Golino, Vice Chancellor Hamilton
UM/Worcester : Mr. Stockwell
Invited Guests : John Wood of Standish, Ayer and Wood,
Inc., and Joseph Albert, Insurance Consultant
The meeting was called to order at 12:35 p.m. by
Chairman Gordon.
The Chairman asked Mr. Wood of the firm of Standish,
Ayer and Wood, Inc., Investment Counselor, to review the semi-
annual report (Doc. T75-036 Endowment Fund Portfolio Analysis as
of October 4, 1974), which had previously been circulated to the
Committee. Mr. Wood explained that his firm had made a detailed
review of each of the present holdings in the Endowment Portfolio.
In light of the present condition of the market, they were not
making any recommendations for changes in the holdings at the
present time. The weakest holdings were identified as: Holiday
Inn, RCA, and Bankers Trust of New York and Mr. Wood suggested
that these be eliminated from the list when market conditions are
appropriate. Mr. Wood recommended that in line with other leading
institutional holdings that the percentage of the fund invested in
equities should continue at about two-thirds based on market value
as it has been in recent years. He provided the Committee with the
following comparisons:
Common Stocks as a Percentage of Total Assets of
Leading Institutional Groups (Based on Market Value)
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
1970 1971 1972
1973
Personal Trust Funds
Foundations
(1)
Educational Endowments
(1)
University of Massachusetts
Endowment Funds (2)
66.3% 67.8% 69.8% 66.1%
67.5% 67.1% 70.9% 66.9%
59.2% 62.2% 65.7% 60.7%
67.9% 62.3% 66.0% 63.0%
(1) Source - Securities & Exchange Commission
(2) S A & W April Appraisals
Mr. Pumphret asked if we shouldn't reduce the number of
companies represented in the portfolio over a period of time when
market conditions warranted but continue the percentage in common
stock at present. Mr. Wood endorsed this suggestion provided that
no more than ten percent of the fund was ever invested in any one
issue. There followed a detailed discussion between the members
of the Committee and Mr. Wood pertaining to specific issues. Mr.
Wood reviewed the outlook for various segments of the economy as
his firm sees it at the present time.
To invest approximately $16,920 of new cash that has come
into the fund from bequests and gifts, Mr. Wood recommended and
the Committee
VOTED : To authorize and empower Kenneth W. Johnson,
Treasurer of the University of Massachusetts,
to execute the following transactions:
Purchase :
100 shares General Electric
300 shares General Signal
200 shares Federated Department Stores
Chairman Gordon next turned to the review of the State
Auditors' Reports for the fiscal year ended June 30, 1973, for the
Amherst, Boston, and Worcester campuses. The campus responses to
the auditors' comments are contained in Document T75-037 which had
been distributed to the Committee in advance of the meeting. Dr.
Gulko , Dr. Hamilton, and Mr. Stockwell responded to Trustee
questions and elaborated on the report. It was apparent that the
State Auditors' comments were being appropriately handled by the
campus administrations.
Mr. Joseph Albert, Insurance Consultant;, joined the
meeting. Chairman Gordon asked him to review for the Trustees the
work that he is doing in consultation with the campuses in developing
specifications for personal liability coverage including malpractice
insurance for the Medical School and Teaching Hospital. Mr. Albert
4423
Finance Comm.
10-22-74
Report and
Recommendations
of Investment
Counsel
(Doc. T75-036)
Authorization
to Invest New
Cash
Review of State
Auditors '
Reports
(Doc. T75-037)
4 424
Finance Comm.
10-22-74
General Personal
Liability and
Medical Mal-
practice
COMMITTEE
Insurance
Coverage
UNIVERSITY OF MASSACHUSETTS
responded by saying that he was handling the medical malpractice
and the liability exposures for personnel at the Teaching Hospital
separate from the liability coverages for the rest of the Univer-
sity. He explained that he is developing a tailor-made package
of coverage that he will be bringing to the Finance Committee for
detailed review and approval at subsequent meetings. At this time
he is looking for guidance on three matters — Trustee coverage, the
general scope of coverage and how the premiums will be paid. There
followed a lengthy discussion on these and other considerations.
Mr. Albert asked Assistant Counsel O'Leary, with whom he has been
working, to explain the provisions of Chapter 577 of the Acts of
1973: "An Act Indemnifying Trustees of Public Institutions of
Higher Education." whereas this act provided indemnification for
the Trustees, Mr. O'Leary explained that should damages be assessed
by a court against the Trustees, there is the possibility that
funds would not be appropriated to pay the judgment against a
Trustee. Should that occur, the Trustee would still be liable for
the damages. Mr. Albert recommended that Trustees protect them-
selves against this contingent liability by its inclusion in the
proposed University's general liability insurance package. Mr.
O'Leary also reviewed the status of the Doctrine of Sovereign
Immunity in Massachusetts. He reminded the Committee that the
courts have served notice that they intend to do away with the
Doctrine of Sovereign Immunity which would then leave the Trustees
and officers liable for suits from which they are presently
shielded. This, in the view of Mr. Albert, made it essential that
insurance protection be provided. He stated that his approach was
to cover all liability with the exception of specific exclusions
that would be spelled out in the specifications. He was of the
opinion that a policy for $5,000,000 not including medical mal-
practice but including Trustee coverage would cost in the vicinity
of $30-40,000 per year and this would include coverage for about
8,000 people. The University is currently spending about $6,000
for a limited special type of coverage, such as that of the police
officers on the Amherst campus. There followed a discussion of
the method of payment of the premium by individuals participating
in a group plan versus payment of the premium to cover all Trustees,
officers, faculty and employees to be paid for by the University.
Mr. O'Leary saw no legal problems in using unrestricted trust
funds but saw some potential areas of concern if state appropri-
ations were used to pay the premiums. Chairman Gordon reduced the
discussion to two issues — (1) who pays and (2) shall Trustees be
included? The consensus was that Mr. Albert should continue to
develop his proposals and to prepare specifications for the
eventual acquisition of bids for inclusion of all the Trustees,
officers, faculty, and employees on the basis that the premiums
would be paid from unrestricted trust funds. It was understood
that this approach might have to be modified when the premium costs
were determined. The medical malpractice coverage would be
separate and subject to further consideration by the Committee.
It was
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
VOTED : To encourage the Insurance Consultant to proceed
as rapidly as possible to develop the specifica-
tions for the general personal liability coverage
on an all-inclusive basis and separately the
medical malpractice insurance for further review
and approval by the Finance Committee at its next
meeting.
President Wood asked that the Committee consider authori-
zation of negotiations of a rental agreement for apartment
facilities in New York City for housing student interns under the
University Outreach Program and it was
VOTED : To recommend to the Board of Trustees that the
Chancellor of the University of Massachusetts
at Amherst, or his designee, be authorized to
negotiate a rental agreement for apartment
facilities in New York City, said agreement
not to exceed the present academic year ending
May 31, 1975, for the purpose of housing
approximately ten interns. Further, that the
Treasurer of the University in consultation
with the President be empowered and authorized
to execute a lease agreement for and in behalf
of the University in furtherance of said
purpose upon successful completion of said
negotiations .
Dr. Gage reviewed the desirability of having a branch
bank on the Amherst campus (Doc. T75-034) . This is similar to the
authorization previously granted to Chancellor GolinO to establish h
branch bank at the Harbor Campus under the provisions of the new
state law authorizing banks to locate at state institutions. Upon
recommendation of the President, it was
VOTED : To recommend to the Board of Trustees that in
accordance with the provisions of Chapter 1089
of the Acts of 1973 Chancellor Bromery, UM/
Amherst, or his designee, be authorized to invite
bids with the concurrence of the University of
Massachusetts Building Authority for selection
of a commercial bank to maintain a branch in the
Student Union section of the Campus Center. Said
bids to be based on specifications approved by
the Treasurer and the President with the provision
that the bids received be presented to the
Trustee Finance Committee for approval of the
bank to be selected.
Final action involved a correction in the rental rate of
North Village Apartments/Amherst (Doc. T75-035) . It was
1
4425
Finance Comm.
10-22-74
General Personal
Liability and
Medical Mal-
practice
Insurance
Coverage
UM/Amherst —
Rental Agreement
for Outreach
Program
UM/Amherst —
Authorization
for Branch
Bank
(Doc. T75-034)
UM/Amherst —
Correction of
Rental Rate for
North Village
(Doc. T75-035)
4426
Finance Comm.
10-22-74
UM/Amherst —
Correction of
Rental Rate for
North Village
COMMITTEE
(Doc. T75-035)
UNIVERSITY OF MASSACHUSETTS
VOTED : To recommend that the Board of Trustees correct
a typographical error appearing on page X of
Trustee Doc. T73-158 relative to the monthly
charge for a two-bedroom apartment in the Univer-
sity of Massachusetts Building Authority's
Project #13 (North Village) by striking out
the figure $180 appearing therein and inserting
in place thereof the figure $185, and to amend
the vote of the Trustees on May 2, 1973, as
reported on page 4 of the Minutes by striking
out the figure $180 and inserting in place
thereof figure $185.
There being no further business, the meeting was
adjourned at 2:45 p.m.
Franklin Patterson
Secretary to the Board of Trustees
I
COMMITTEE
I
4427
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON THE BUDGET
October 29, 1974; 2:00 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Pumphret, President
Wood; Trustee Troy; Treasurer Johnson, Secretary-
Designate Hardy, Miss Eichel, Mr. Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Budget Director Gartenberg,
Mrs. Hanson, Counsel O'Leary
UM/ Amherst : Budget Director Gulko
UM/Boston : Chancellor Golino, Vice Chancellor Hamilton,
Budget Director Baxter, Faculty Representative Gagnon
UM/Worcester : Chancellor Soutter, Dean Stockwell, Budget
Director Keene, Mr. Cathey, Mr. Lunn
Invited Guests : Mr. James Hamilton, Consultant in
Hospital Administration
The meeting was called to order at 2:10 p.m. by Chairman
Pumphret. At the Chairman's request, Dr. Wood opened discussion of
the Teaching Hospital Maintenance Budget Request, Fiscal Year 1976 —
UM/Worcester (Doc. T75-040) , informing the Committee that this
budget request had been reviewed by the Office of the Director of
the Budget and that it is based on the best possible estimates of
potential income obtainable at the present time.
UM/Worcester —
Teaching
Hospital FY 76
Maintenance
Budget Request
(Doc. T75-040)
Chairman Pumphret began his remarks with high praise for
the budget document, but raised several questions relating to
specific areas of the request. These issues were resolved and it
was agreed that changes would be made in the final copy of the
document sent to the Trustees.
At Chancellor Soutter' s request, Dean Stockwell offered
amendments which he felt should be reflected in the request before
it was approved by the Committee. He wished to revise downward
slightly the portion of the hospital's medical care expected to be
paid for by third-party reimbursing agencies. He also preferred
that the budget request not attempt to forecast the length of time
required for revenue to catch up with patient care costs.
4428
Budget Comm.
10-29-74
UNIVERSITY OF MASSACHUSETTS
UM/ Worcester —
Teaching
Hospital FY 76
Maintenance
Budget committee
Request
(Doc. T75-040)
At the Chancellor's request, Mr. James Hamilton remarked
on his concurrence with the difficulty of forecasting accurately
the length of time it would take for the Teaching Hospital to
become self-sufficient. He also mentioned that the Teaching
Hospital design provided the asset of allowing the hospital staff
to confine functions to certain wings should the patient census in
the future be lower than anticipated.
Chairman Pumphret repeated his high regard for the
budget request, to which Trustee Troy added his agreement. There
being no further discussion, it was accordingly
VOTED : To recommend to the Board of Trustees approval
of the Teaching Hospital Maintenance Budget
Request Fiscal Year 1976, Trustee Document
T75-040.
Allocation from
Trust Fund
Reserve
(Doc. T75-041)
Chairman Pumphret requested Assistant Budget Director
Hanson to address herself to the Request for Allocation from the
Trust Fund Interest Reserve (Doc. T75-041) . Mrs. Hanson recapit-
ulated the contents of the document, which requests and explains
the need for an allocation of $135,000 from the Trust Fund Reserve
for four purposes. The first purpose is to launch a program of
bicentennial activities, including ground work for a proposed
three-university consortium (to include the state universities
of Pennsylvania and Virginia) which would seek foundation and other
funds to carry out combined bicentennial activities.
The second purpose of the allocation would be to pay the
University's $20,000 share of the two programs supported by the
Cooperative Association of New England Land-Grant Universities.
The third and fourth purposes, respectively, would be to support
a portion of the deficit of the Amherst campus's parking garage
and to defray the expenses of the Visiting Committee on the
Worcester campus.
Vice Chancellor Hamilton discussed the relative funding
of the parking garage at Boston and the Campus Center garage at
Amherst .
There being no further discussion, a motion was made and
seconded, and it was
FY 76 Capital
Outlay Request
VOTED : To recommend that the Board of Trustees authorize
the Treasurer to transfer $135,000.00 from the
Trustee Reserve to the Trust Fund Interest Account
for the purposes detailed in Trustee Document
T75-041.
Budget Director Gartenberg was then asked by the Chair-
man to discuss the proposed vote on the matter of the FY 76
Capital Outlay Request. Dr. Gartenberg responded by saying that
I
COMMITTEE
1
UNIVERSITY OF MASSACHUSETTS
the Board of Higher Education had asked that the University's
capital outlay request be submitted by November 22, which would
precede scheduled Board action on the request. It was his desire
that the Committee authorize capital outlay consultations with the
BHE which would be subject to final Board of Trustees approval.
Discussion followed, initiated by Chairman Pumphret , on
the advisability of the Budget Committee taking such a vote prior
to its consideration by the Buildings and Grounds Committee.
President Wood suggested that the sense of the Committee be
expressed in favor of negotiations on the capital outlay request
in view of the vital importance that the capital outlay needs of
the University be met. It was so expressed.
Trustee Troy remarked, in reference to UM/Boston capital
outlay requirements, that the desire to fund the new gymnasium
should be clearly subordinate to the development needs of College III
He emphasized his belief that any negotiations lay stress on this
priority. President Wood indicated that they would be entered into
with this priority clearly in mind.
There being no further business to come before the
Committee, the meeting was adjourned at 2:50 p.m.
is
erson
^rt-^K.
Franklin P
Secretary to the Board of Trustees
4 429
Budget Comm.
10-29-74
FY 76 Capital
Outlay Request
4 430
COMMITTEE
President' s
Remarks
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE
November 6, 1974; 11:00 a.m.
Room Al-1; Medical Science Building
University of Massachusetts at Worcester
PRESENT: Trustees and Trustee Staff : Chairman Healey, President
Wood; Trustees Croce, Knowles, Pumphret, Rowland, Savini,
Shaler, Steed, Troy, Weldon; Mr. Callahan, representing
Commissioner Anrig; Secretary Hardy, Treasurer Johnson,
Miss Eichel
Administrators, Faculty, Staff and Invited Guests :
Office of the President : Vice President Lynton, Vice
President Robinson, Mr. White
UM/Amherst : Chancellor Bromery, Faculty Representative
Fletcher
UM/Boston : Chancellor Golino
UM/Worcester : Chancellor Soutter
The meeting was called to order by Chairman Healey at
P
11:15 a.m.
At the request of the Chairman, President Wood commented
on several matters relating to the Teaching Hospital at UM/
Worcester. He mentioned that at the October 2 meeting of the
Executive Committee a lengthy discussion had been held involving
the emerging budget for the completion, opening and operation of
the Teaching Hospital. He stated that subsequently the Committee
on the Budget had received, reviewed and approved the Teaching
Hospital Maintenance Budget Request for Fiscal Year 1976 at its
meeting on October 29 and that Trustee Pumphret, Chairman of the
Budget Committee, would make a statement relating to the budget at
the meeting of the Board of Trustees later in the day. The
President applauded the excellent work done by the staffs at UM/
Worcester and in the Office of the Budget in preparing the budget
document .
He informed the Committee that Dr. Brownell Wheeler had
accepted the appointment as Chief of Staff of the Teaching Hospital
and that four committees had been set up by the faculty at UM/
Worcester to deal with hospital matters: a committee on curriculum
headed by Dr. Sam Clark, a committee on ambulatory medicine headed
by Dr. Richard Saunders, a hospital committee headed by Dr.
Brownell Wheeler, and a committee on external relations headed by
Dr. Arthur Pappas.
!
I
COMMITTEE
I
UNIVERSITY OF MASSACHUSETTS
President Wood also mentioned that a consortium of
hospitals had been established in the Worcester area, which will
include the Teaching Hospital as well as the community hospitals.
He also informed the Committee that Trustees Chandler and Spiller
had been invited to join the Crispell Committee when it next meets
on November 22 and 23.
At the conclusion of the President's remarks, Chairman
Healey asked Secretary Hardy to introduce the subject of the Univer-
sity-wide diploma design. A mock-up of the proposed design was
circulated among the Committee members, along with a sheet indica-
ting how the new design varies from diplomas now in use.
While the Committee were examining the mock-up, the
Chairman asked Chancellor Soutter to bring the Committee up to date
with regard to the status of various items concerning the opening
of the Teaching Hospital. Dr. Soutter stated that the opening of
the hospital is still contingent upon the timely receipt of equip-
ment. Although an equipment list has been submitted to the Secre-
tary for Educational Affairs and can go out for bids as soon as it
is approved, lead time on some of the equipment is very tight. He
feels that it will be possible to meet the opening date of July 1
for the in-patient department and that the opening of the out-
patient department may be delayed until June. Chancellor Soutter
indicated that he expects some problems in the hiring of faculty,
but that by supplementing permanent faculty with temporary faculty
from the local hospitals, it will be possible to begin operation of
the hospital.
Trustee Pumphret stated that if the out-patient department
does not open on the date anticipated and provided for in the
budget, this fact should be called to the attention of the Legisla-
ture so that appropriate budgetary adjustments can be made. Dr.
Soutter indicated that since it is expected that a supplementary
budget will be necessary, at such time as additional money is
requested any necessary adjustments can be made known.
A suggestion was made that the public should be more
aware of the time and effort devoted by the Trustee Committee to the
development and study of the University's budget. It was felt that
the action of the full Board meeting in approving a budget does not
always reflect the amount of work involved prior to the formal
meeting.
At the conclusion of the discussion of the budget for the
Teaching Hospital, at 11:30 a.m., with the consent of the Committee,
Chairman Healey called the body into Executive Session, with only
Trustees, Chancellor Bromery, Treasurer Johnson, Secretary Hardy,
and Assistant Secretary Eichel remaining present.
4431
Exec. Comm.
11-6-74
Remarks by the
President
University-wide
Diploma Design
UM/Worcester —
Status of
Teaching
Hospital
4432
Exec. Comm.
11-6-74
UM/Amherst —
UNIVERSITY OF MASSACHUSETTS
Chairman Healey introduced the topic of honorary degrees
Honorary Degrees, to be awarded at the 1975 Amherst Commencement and after discussion
1975
COMMITTEE
Personnel Action
(Doc. T75-042)
University-wide
Diploma Design
(Doc. T75-043)
Appointment of
Delegate to
the Board of
Higher Education
a list of nominees in order of priority was endorsed by the Com-
mittee for submission to the Board of Trustees.
Chairman Healey next turned to the Personnel Action on the
agenda, and on motion made and seconded, it was
VOTED ; To recommend that the Board of Trustees confirm
and approve the Personnel Action, Office of the
President, as detailed in Document T75-042.
Chairman Healey then returned to the University-wide
diploma design and asked for comments from the Committee.
Trustee Troy raised a question with regard to the wording of the
eighth line, particularly in the usage of the word "appertaining"
ending the sentence. There being no other reservations with regard
to the design, on motion made and seconded, it was
VOTED : To recommend that the Board of Trustees adopt
the University-wide diploma design as detailed
in Doc. T75-043 with wording change to be
determined forthwith by the President in consul-
tation with Trustee Troy.
Chairman Healey next informed the Committee that Trustee
Knowles had agreed to serve as delegate to the Board of Higher
Education and upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees confirm
and approve the designation of Trustee Betty K.
Knowles as Delegate to the Board of Higher
Education.
Upon conclusion of the Executive Session, and with no
further business to come before the Executive Committee, the
meeting was adjourned at 12:15 p.m.
£xU
leith Hardy
Secretary to the Board of Trustees
I
COMMITTEE
1
I
UNIVERSITY OF MASSACHUSETTS
TRUSTEE COMMITTEE ON STUDENT AFFAIRS
November 12, 1974; 1:00 p.m.
Office of the President
One Washington Mall
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Shaler; Trustees
Troy, and Savini; Secretary Hardy, Mr. Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Dr. Keith, Mr. Cooley, Mr. Bench
Mr. Cahill
UM/Amherst : Vice Chancellor Gage, Mr. Doolan, Mr. Preston,
Graduate Student Senate President Lindsey
UM/Boston : Chancellor Golino, Vice Chancellor Tubbs,
Mr. Vanicelli, Ms. Furman
Chairman Shaler called the meeting to order at 1:10 p.m.
He called upon Vice Chancellor Gage to begin discussion of the first
agenda item, Progress Report on Counseling Programs at Boston and
Amherst (Documents T72-042, T75-057). Dr. Gage asked Mr. Preston
to present the report of the Amherst campus. Mr. Preston reviewed
the major recommendations of the 1971 report of the Working Com-
mittee on Counseling, Advising, and Support Services (Gage Report),
and stated that the Amherst campus had moved ahead, both in the
recommended areas and in other areas. The areas of progress he
mentioned were: a substantial increase in the admission of minority
and low-income students through the campus CCEBS (Committee for
Collegiate Education of Black Students) program; the separation from
the CCEBS program of a Spanish-speaking component (the Bilingual
Collegiate Education Program), henceforth to stand on its own; the
increase — to a total of 40% — in the number of minority students in
the UWW (University Without Walls) program; and an increase in the
number of minority students admitted via the standard admissions
system.
4433
UM/Amherst —
Report on
Counseling
Programs
(Docs. T72-042 &
Doc. T75-057)
In response to the Gage Report's recommendation, said Mr
Preston, the special admissions programs had been reorganized to
integrate them into the regular admissions system. Dr. Gage added
that all admissions activities had been placed under one roof, and
cited the newly adopted view that admissions and counseling should
work together.
Amherst Admissions Director Doolan said that the Admis-
sions Office would soon begin recruiting, and offering counseling
4 434
Stu. Affairs
11-12-74
UM /Amherst —
Report on
Counseling
Programs
(Doc. T72-042,
, COMMITTEE
and
Doc. T75-057)
UNIVERSITY OF MASSACHUSETTS
services to minority students at the junior high school level.
Amherst Admissions Director Doolan said that efforts to
attract more women to nontraditional studies had met with uncertain
success. Most women students are found in liberal arts programs,
and though broader distribution is to be hoped for, progress in
this area had been slow.
Mr. Preston said a concern had been expressed within the
system about the breadth of career counseling services, and the
hope was expressed that it not focus on the needs of minority
students to the exclusion of other students. He reported that the
use of computer services had cut down on paperwork, allowing staff
to reach out to students and to reach them earlier in their college
careers. There has been greater success, he added, in getting
faculty to play a more active part in the counseling process.
Chairman Shaler observed that there had been efforts,
early in the CCEBS program, to clearly identify and keep track of
CCEBS students in an effort to evaluate the program's success.
In response to a question, Mr. Preston observed that,
although the CCEBS students receive special support services, they
participate in the regular academic program. Trustee Troy asked
about their survival rate. Mr. Preston said that it was good, to
which Dr. Gage added that the effort of the program is to make
minority students independent and competent.
Discussion followed about financial aid problems and
about problems encountered in the work/ study program. These
included ambiguity of acceptance criteria and the difficulty of
matching work/study opportunities with needful students. Mr.
Preston described an increase in the number of minority students
in the work/study program since 1971. Trustee Troy asked if there
is a limit on the number of hours a student may work in the work/
study program, and was informed that there is a limit of 20 which
is seldom reached.
Dr. Gage was asked about the status of financial aid to
middle-income students. He replied that, while the situation had
improved, securing financial resources had proved to be a
difficult problem.
Mr. Preston provided the Committee with statistics to
indicate rates of improvement in the hiring of minorities in the
areas of counseling and advising.
Chairman Shaler asked what Affirmative Action had to do
with counseling and advising which, he said, should be the focus of
the report. He reiterated that an end to the "in-office" approach
to counseling is imperative, and that counseling services should
place an emphasis on "out-reach." Mr. Preston said that the tie-in
between affirmative action and counseling lies in the Gage Report's
I
COMMITTEE
1
I
UNIVERSITY OF MASSACHUSETTS
recommendation that support staff be trained to meet the needs of
minorities. In the past, he pointed out, there had been no minority
members of the counseling and advising support staff to serve the
needs of minorities.
Dr. Gage was asked how many new positions had been added
to the staff since the Gage Report. He answered that none had been
added — the staff had been reorganized in an effort to improve
services. One surprising result of the reorganization, he said,
was a greatly increased demand on counseling services by alumni.
Chairman Shaler asked Dr. Gage and Mr. Preston what they
felt had been their area of greatest success, and what areas they
were least pleased with. Dr. Gage said he believed the areas of
greatest success to be affirmative action and the merger of personal
and career counseling. The area with which he felt least satisfied,
he added, was in the recruitment of low- income, minority and non-
traditional students; this was due, he continued, to a lack of
resources. Speaking of the positive side, Mr. Preston cited the
change in the philosophy of the Student Affairs staff; on the
negative side, he cited the inability to generate greater funds for
Student Affairs purposes.
Dr. Keith asked Dr. Gage and Mr. Preston when the Committee
could expect a comprehensive report from the Amherst campus, and was
informed that a report would be available in February. Graduate
Student Senate President Lindsey raised the question of counseling,
admissions, and advising services for graduate students. Chairman
Shaler noted, in this respect, the importance of not taking for
granted any segment of the student community. He asked Dr. Gage
to mention to Chancellor Bromery the Committee's concern in this
area.
Chairman Shaler asked Chancellor Golino of the Harbor
Campus to report to the Committee. Chancellor Golino began by
informing the Committee that a full report would be submitted by
February. He reviewed the recent history of the counseling and
advising services at the Boston campus, stating that nothing had
been done in this area from the time of the Gage Report, in 1971,
to his arrival in 1973.
The college-system changeover in 1972 created a large
problem in reorganizing the student affairs staff without a pan-
college coordinating agency. An early priority, he said, was to
appoint a Chancellor for Student Affairs, and when Vice Chancellor
Tubbs was appointed, his principal accomplishment was to create
such a student affairs structure against a backdrop of the separate
colleges .
Chancellor Golino expressed his belief that a total
student affairs staff of 53 persons is totally inadequate to meet
the needs of 7,000 students on a campus such as the Harbor Campus.
4435
Stu. Affairs
11-12-74
UM/Amherst —
Report on
Counseling
Programs
(Doc. T7 2-04 2
Doc. T75-057)
UM/Boston—
Report on
Counseling
Programs
4436
Stu. Affairs
11/12/74
UM/Boston —
Report on
Counseling
Programs
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
UM/Boston is asking for a budget increment, the first possible
since his arrival, to increase the effectiveness of these services.
Until it is possible to give Vice Chancellor Tubbs the resources
he needs, problems in this area will continue. Vice Chancellor
Tubbs cited personnel figures in showing the inadequacy of the
personal counseling component. In response to a question from the
Chairman, he indicated that there had been no increase in the
service resources in the time he had been at the Harbor Campus.
The Chairman asked both Chancellor Golino and Vice
Chancellor Tubbs to concentrate their report on the differences
between "then" and "now," saying as he did so that Chancellor
Golino f s predecessor had been unresponsive to Committee prodding
for action in developing counseling and advising services. For
this reason, he explained, the interest of the Committee is in
concrete improvements rather than problems.
Trustee Troy asked if the Harbor Campus's 51% attrition
rate could be related to the lack of counseling services, and also
asked if financial advice is available to students. Trustee Savini
asked if there is any student involvement in the setting of student
affairs policies. Vice Chancellor Tubbs responded to Trustee
Troy's questions by saying that attrition is due to a combination
of factors, and that financial advice is available through the
admissions and financial aid office. In response to Trustee
Savini 's question, he replied that peer counseling is an important
component of the counseling and advising program, and that the peer
counselors are consulted before policy decisions are made. Chan-
cellor Golino added that the students' interests are served
through their membership in the unicameral University Assembly.
Chairman Shaler asked Vice Chancellor Tubbs to describe
what is new in the structure of the Student Affairs Office since
his appointment. Vice Chancellor Tubbs answered: reorganization
of health services, revisions of vocational counseling capability,
reorganization of the tutorial program, and the addition of two
staff associates. He also said he had identified areas which could
profit from central services, in contrast with prior history of
Student Affairs.
Chairman Shaler remarked that the FY 1974 budget had
been prepared, according to usual form, shortly after the Gage
Report was completed; i.e., two years in advance. At that time,
he continued, he had looked at the budget to see what provision
had been made for the Student Affairs needs of the Boston Campus,
and had noticed that 30 new positions had been authorized to help
implement the Gage Report's recommendations. He asked what had
happened to the 30 positions.
Chancellor Golino observed that the specific allocation
of FY 1974 positions had taken place before his appointment. He
said he would examine the situation and report to the Committee
at its next meeting.
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UNIVERSITY OF MASSACHUSETTS
The Chairman concluded the discussion by saying that
further reports, on both progress in Student Affairs and on the
explanation of the missing positions, would be forthcoming from
the Boston campus at the Committee's next meeting.
Chairman Shaler turned to the next item. The Early
Decision Admission Policy at Amherst had been discussed at the
August meeting of the Committee, but no action had been taken at
that time due to Mr. Cooley's feeling that a report on the experience
of State University of New York at Buffalo would allow the Committee
to make a more informed decision. (See Doc. T75-044)
Mr. Doolan noted that the early decision policy was before
the Committee only because of the proposed nonrefundable $100 fee.
Further, even with Trustee approval of the program, it might not be
implemented without a financial aid component.
He said the goal of the early admission program was to
make admission as easy as possible for the students of the Common-
wealth, and to provide them with as many options as possible.
Chairman Shaler observed that the early decision system
could be abused by an institution in an effort to manipulate the
type of student body it acquires. He asked Mr. Cooley to add any
comments on this subject. Mr. Cooley observed that the early
decision program had been extremely successful at State University
of New York at Buffalo, in that 95% of the students who were
accepted under the program did in fact enroll. He suggested,
however, that the program was discriminatory in that it favored
those students able to make up their minds earlier than others
about what college they wished to attend. He said the only way to
avoid discrimination is to ensure that, if 10% of all applicants
were early decision applicants, no more than 10% of accepted
students be early decision students.
There was further discussion of the merits and philosophy
of the early decision admission program. Trustee Savini remarked
that the early decision program would tend to create peer pressure
on students experiencing ambivalence about college plans, while the
Chairman stated his belief that such a program would relieve
pressure. Chairman Shaler pointed out that the matter would not
even have come before the Committee except for the element of the
$100 fee. Mr. Doolan indicated that the fee served to insure the
seriousness of the early decider, and said that it did not discrim-
inate against minority students in that it was waivable.
Noting that the two Trustees present were opposed on the
issue, the Chairman indicated that the issue could not be resolved.
He remarked that overall evaluation and decision about the Early
Decision Admission program would have to come about through proper
channels.
4437
Stu. Affairs
11/12/74
UM/Boston —
Report on
Counseling
Program
UM/Amherst —
Early Decision
Admission
Program
(Doc. T75-044)
4 438
Student Affairs
11/12/74
UM/Amherst —
Student-Trustee
Conference
COMMITTEE
UM/Boston —
WUMB License
Application
(Doc. T75-045)
UNIVERSITY OF MASSACHUSETTS
The meeting then turned to the Proposed Student-Trustee
Conference . Chairman Shaler suggested that he and Trustee Savini
meet informally to discuss the matter.
Chairman Shaler next directed the meeting to consideratior.
of the License Application of Radio Station WUMB (Doc. T75-045) .
After a brief discussion of the relationship of the Harbor Campus
to Boston University's station, WBUR, it was
VOTED : To recommend that the Board of Trustees
ratify the filing by the Chancellor of
the Boston Campus of an application (Doc.
T75-045) to the Federal Communications
Commission for a construction permit for
a new Class E Educational FM Broadcast
Station for WUMB, the UM/Boston radio
station.
There being no other matters to come before the
Committee, the meeting was adjourned at 3:40 p.m.
^GladyflTKeith Hardy °
Secretary to the Board of Trustees
i
I
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE
November 20, 1974; 4:00 p.m,
1
I
Office of the President
One Washington Mall
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Gordon, President
Wood; Trustees Bicknell, Croce, Pumphret , and Rowland;
Secretary Hardy, Treasurer Johnson, Assistant Treasurer
Heiney, Mr. Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Edelman, Budget
Director Gartenberg, Mrs. Hanson, Mr. O'Leary, Mr. Lewis
UM/Amherst : Vice Chancellor Gage, Budget Director Gulko,
Mr. Aver ill, Ms. Gail Nelson
UM/Boston : Chancellor Golino, Vice Chancellor Hamilton
UM/Worcester : Associate Dean Stockwell, Mr. Cathey,
Mr. Fellner, Dr. Rothmier, Dr. Wheeler, Mr. Canada
Invited Guests : Mr. Richard Meyer of Arthur Young
Associates; Mr. Lawrence Martin of Massachusetts General
Hospital; Mr. Andrew Nighswander of the Rate Setting
Commission; Mr. John Wood of Standish, Ayer and Wood;
Mr. James Hamilton, Hospital Consultant to UM/Worcester ;
Ms. Ellen Flannery of the Department of Public Health
The meeting was called to order at 4:05 p.m.
Chairman Gordon called on Mr. John Wood of Standish, Ayer
and Wood, to report the Recommendations of Investment Counsel on
$23,000 Uninvested Cash Principal (Doc. T75-047). Mr. Wood's
revised recommendations were as follows:
4 439
Proposed Program
Now
Hold
Sell Issue
1,000 1,000 Holiday Inns (.32)
Available Cash
Price Market
6 ' $ 6,000
21,500
$27,500
Resulting
Income Holding
$320
Recommendations
of Investment
Counsel
(Doc. T75-047)
4 4 40
Finance Comm.
11-20-74
Recommendations
of Investment
Counsel
(Doc. T75-047)
COMMITTEE
UM/Worc ester —
Teaching
Hospital Rates
for Patient
Care and
Services
(Doc. T75-050)
UNIVERSITY OF MASSACHUSETTS
Now
Hold Buy
400
300
609
500
400
100
100
100
100
50
Issue
Minnesota Mining (1.25) 51
Xerox (1.00) 58
Exxon (5.00) 60
Motorola ( .70) 43
Eastman Kodak (1.72) 67
Price Market
$
5,100
5,800
6,000
4,300
3,350
Resulting
Income Holding
$125 $25,500
23,200
100
500
70
96
42,540
25,800
30,150
$24,550 $891
Mr. Wood explained his recommendation by saying it was
based on his analysis of the sluggishness of the leisure industry.
Chairman Gordon, noting Mr. Wood's statement that Holiday Inns
would probably not go lower, suggested to the Committee that the
Holiday Inns stock be retained, at least for another month.
After further discussion, on motion made and seconded, it was
VOTED : To authorize the Treasurer of the University
of Massachusetts, Kenneth W. Johnson, to
purchase for the endowment portfolio the follow-
ing common stocks:
100 Minnestoa Mining
100 Xerox
100 Exxon
100 Motorola
The Chairman asked Mr. Wood when he thought the portfolio
ought to be considered again, and Mr. Wood replied that he would
be available whenever circumstances required it or when the
Committee called for it.
The Chairman directed the Committee's attention to the
next agenda item, Teaching Hospital Rates for Patient Care and
Services (Doc. T75-050) . Treasurer Johnson informed the Committee
that the proposed rates were the result of many meetings which
had reviewed the subject in detail. He called this meeting an
opportunity for the Trustees to discuss the pro's and con's
broadly and to make truly informed decisions.
At Chairman Gordon's request, Mr. Stockwell explained
the proposed rates. He cited alternative rate systems: the all-
inclusive system, which is one price per day computed by taking
averages of the costs of all services; and the service-by-service
system, which breaks charges down according to individual services.
He mentioned the following reasons for choosing the
service-by-service system as against the all-inclusive system:
(1) although most state hospitals use the all-inclusive system,
they are primarily chronic-care hospitals, whereas the University's
Teaching Hospital is to be a referral hospital, which will deal
primarily with complex cases; (2) the service-by-service system is
the existing pattern for most hospitals in the Worcester area, and
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
is the pattern in both Boston and Massachusetts as a whole, for
teaching hospitals; (3) the all-inclusive rate depends largely on
patient volume, and the Teaching Hospital cannot provide specific
projections for patient volume at this time; (4) the lack of a
precedent for the all-inclusive system might cause problems with
negotiations with Blue Cross of Massachusetts in its role as a
fiscal intermediary for Medicare.
Mr. Martin seconded each of these reasons, and reiterated
the difficulties the all-inclusive system would raise in negotiations
with Blue Cross, both in its role as fiscal intermediary and in its
proposed contract with the Teaching Hospital. Dean Stockwell added
at this point that, since the Teaching Hospital's services will vary,
a rate system which more accurately reflects this variation might be
received more readily by the public than one which does not.
Mr. Stockwell endorsed the $125-per-day rate for a two-bed
room for several reasons: it would be higher than those of the
Worcester hospitals, thereby eliminating complaints of unfair
competition from those hospitals; yet the rates are equal to those
of the Boston teaching hospitals and below cost. He pointed out
that the Teaching Hospital had considered rates of $143 and $155
per day, but had opted for the lower rate, not wishing to exceed
those of the Boston hospitals.
Trustee Bicknell asked whether any thought had been given
to what the rate would be if it were based on cost. Mr. Cathey
replied that the Teaching Hospital's budgetary study (HOSPLAN) had
looked into this as an exercise, and had concluded that rates based
on cost would exceed $200 a day. Reducing the cost charge by 30%,
he said, produced the alternative figure of $143 per day.
Chairman Gordon asked which of the three figures would
create a greater problem in negotiation of a reimbursement agreement
Mr. Martin replied that any of the three figures would be accept-
able; Blue Cross, for example, would pay the actual charge or the
cost, whichever is lower. He added two reasons for the proposed
$125-per-day charge: (1) a charge of $155-per-day would be
difficult to explain to the public in light of the rates of private
hospitals; (2) to set rates at cost would be unreasonable, since
costs of a hospital in its first year are always inflated.
Trustee Pumphret asked if the Teaching Hospital staff
planned to take the proposed rate schedule to the Rate Setting
Commission after Trustee approval, for its approval. Mr. Stockwell
replied that this was their expectation.
Chairman Gordon stated that a principle of philosophy is
involved: the Teaching Hospital is to be a public hospital, and
as such has an obligation not to require the public to pay unreason-
ably high rates. At the same time, he said, it is important to
recognize the rights of the private sector and to allow it room to
4 4 41
Finance Comm.
11-20-74
UM/Worcester —
Teaching
Hospital Rates
for Patient
Care and
Services
(Doc. T75-050)
4 4 42
Finance Comm.
11-20-74
UM/Worc ester —
Teaching
Hospital Rates
for Patient
Care committee
and Services
(Doc. T75-050)
UM/Worc ester —
Statement of
Credit and
Collection
Policies
(Doc. T75-051)
UNIVERSITY OF MASSACHUSETTS
breathe by not setting rates which would compete with the Worcester
hospitals. He expressed his concurrence in the thinking behind
the proposed rates. Trustee Croce agreed, saying he was convinced
that a middle position is best. A good teaching hospital, he said,
never gets in the black. He also said he felt that too great a
preoccupation with the hope of making the hospital debt-free is to
place an emphasis on the wrong concern.
There being no further discussion, and a motion having
been made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
approve and adopt the UNIVERSITY OF MASSACHU-
SETTS TEACHING HOSPITAL PROPOSED RATE BOOK as
set forth in Trustee Document T75-050 subject
to any changes or amendments thereto which may
be required by law or regulation or which the
Chancellor of the University of Massachusetts
at Worcester, in consultation with the Presi-
dent, may deem necessary.
Following the vote, Mr. Stockwell mentioned for the
record that no charges for professional services were included in
the rate book, nor were they in the comparable rates which were
discussed. Over the next few weeks or months as the clinical
faculty sees fit, he said, the hospital plans to develop a rate
structure in that field also.
Chairman Gordon next turned to the proposed Statement of
Credit and Collection Policies (Doc. T75-051) . Speaking of this
item, Mr. Stockwell informed the Committee that the credit and
collection policy is needed, not only to insure that the Hospital
meets these issues in a way agreeable to the Trustees, but as a
prerequisite to the proposed contractual agreement with Blue Cross.
Chairman Gordon moved to recommend approval of the
policies, then raised the question of whether the guidelines pro-
posed would have the standing of policy or procedures. The answer
indicated that they were procedures. Mr. Stockwell stated that
he believed the hospital needs some discretion in applying the
procedures outlined.
Several persons present asked questions about the docu-
ment. Trustee Pumphret expressed concern that the hospital not be
given what would amount to a blank check in applying and modifying
such procedures, while Treasurer Johnson, President Wood, and Vice
President Edelman observed that there appeared to be a number of
problems with the document, both legal and literary. It was
reiterated, however, that the hospital needed approval of credit and
collection policies in order to negotiate a reimbursement agree-
ment with Blue Cross.
I
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COMMITTEE
UNIVERSITY OF MASSACHUSETTS
Chairman Gordon put forth the suggestion that the Committee
approve the document provisionally. This met no objection, and
a motion was made to amend a motion made previously, viz., that
the Committee recommend provisional approval of the proposed
policies, pending review of the President's Office.
The motion was seconded and it was accordingly
VOTED ; To recommend to the Board of Trustees that it
grant provisional approval of the UNIVERSITY
OF MASSACHUSETTS TEACHING HOSPITAL STATEMENT
OF CREDIT AND COLLECTION POLICIES as set forth
in Trustee Document T7 5-051, subject to
review by the President's Office.
Vice President Edelman mentioned, as a postscript to
Trustee Pumphret's concern, his and Mr. Stockwell's agreement that
the hospital should not be given a blank check in application of
the credit and collection policies. He said there would be a con-
stant process of review and consultation of the policies by the
Committee and the President's Office.
The next agenda item was the proposed Blue Cross of Massa-
chusetts, Inc., Hospital Reimbursement Agreement (Doc. T75-053) .
Mr. Stockwell explained that the proposed agreement is a standard
document, required for operation of any hospital. The President
expressed his satisfaction with the agreement, and brief discussion
followed on technical aspects of its operation. A motion was made
and seconded, and there being no further discussion, it was
VOTED : To recommend to the Board of Trustees that it
authorize the Chancellor of the University of
Massachusetts at Worcester to execute on
behalf of the University of Massachusetts
Teaching Hospital a Hospital Reimbursement
Agreement with Blue Cross of Massachusetts,
Inc., as set forth in Trustee Document T75-
053 subject to whatever negotiated amend-
ments may be agreed to by the Chancellor,
in consultation with the President of the
University, and Blue Cross of Massachusetts,
Inc.
The next item to be considered was that of Selection of
the Medicare Fiscal Intermediary (Doc. T75-054) . Mr. Fellner
explained to the Committee the need for this designation in view
of certain provisions of the Medicare Act. He said it was felt
that Blue Cross, Inc., was preferred for this relationship for
reasons outlined in the document.
The question was raised whether, once such a fiscal
intermediary is designated, the designation can be changed.
4 443
Finance Comm.
11-20-74
UM/Worc ester —
Statement of
Credit and
Collection
Policies
(Doc. T75-051)
UM/Worcester —
Blue Cross of
Massachusetts,
Inc . , Hospital
Reimbursement
Agreement
(Doc. T75-053)
UM/Worcester —
Selection of
the Medicare
Fiscal Inter-
mediary
(Doc. T7 5-054)
4 444
Finance Comm.
11-20-74
UM/Worcester —
Selection of
the Medicare
Fiscal Inter-
j . COMMITTEE
mediary
(Doc. T75-054)
UM/Worcester —
Computerized
Patient Account-
ing System for
the University
Teaching
Hospital
(Doc. T75-055)
UNIVERSITY OF MASSACHUSETTS
Mr. Martin stated that only "good and sufficient reasons," such as
a serious administrative breakdown, could be considered grounds for
changing the designation. There was no further discussion. Upon
motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that
it select Blue Cross of Massachusetts, Inc.,
as the fiscal intermediary between the
University of Massachusetts Teaching Hospital
and the United States Social Security Admin-
istration as outlined in Trustee Document
T75-054.
The Chairman next turned to the proposed Computerized
Patient Accounting System for the University Teaching Hospital
(Doc. T75-055) . Treasurer Johnson reviewed the need for computers
in the operations of any modern hospital, emphasizing that a
service contract, not computer purchases, is recommended. Mr.
Heiney added that trying to perform such operations "in-house"
would be prohibitively expensive.
Trustee Bicknell, noting tha
Group Practice Plan of the Teaching Ho
beneficiaries of the computer service
present status of the plan. Vice Pres
rules and regulations of the plan are
for submittal to the Executive Committ
December 2. The complexities of these
essary, he said, to ask the Trustees t
visionally. He added that he is aware
of Understanding, Re: House Bill No.
t the document mentions the
spital as one of the
contract, asked about the
ident Edelman answered that
presently being ironed out
ee at its meeting of
matters might make it nec-
o approve the rules pro-
that , under the Memorandum
6368 of 1974 (Doc. T75-014),
it will be necessary for the rules and
with the state Department of Administr
regulations to be discussed
ation and Finance.
Trustee Bicknell remarked that the elements of the Group
Practice Plan having to do with relationships of the Medical School
with other state insitutions — specifically citing the first four
points of the Memorandum of Understanding — are of special interest
to his office, and he said he looks forward to further consulta-
tions with the President's Office on this subject. There was no
further discussion of the item, and a motion having been made and
seconded, it was
VOTED : To recommend to the Board of Trustees that the
Treasurer of the University, Kenneth W. Johnson,
with the concurrence of President Wood and
Chancellor Soutter, be authorized to enter into
a two-year agreement with renewable options
thereafter with Shared Medical Systems Corpora-
tion, King of Prussia, Pennsylvania, for pro-
viding a computerized on-line accounting, billing
and financial reporting system for the University
I
I
COMMITTEE
I
I
UNIVERSITY OF MASSACHUSETTS
Teaching Hospital, including options for adding
the Physicians Group Practice accounting system
based on the generality of their bid proposal
of September 27, 1974, and the fees and charges
contained therein.
The next item to be taken up by the Committee was the
proposed Renewal of Rental Agreement of Field Office, Dorchester
Avenue, Boston — UM/Boston (Doc. T75-048) . Trustee Rowland called
attention to Vice Chancellor Hamilton's letter of October 7, which
she said appeared to have committed the University to a renewal of
the lease in advance of Committee or Board consideration. There
was discussion of the letter, during which Chairman Gordon asked
Dr. Hamilton if the letter did constitute a lease. Dr. Hamilton
replied that the letter could be viewed that way. Chairman Gordon
requested that, in the future, the Committee not be asked to approve
a fait accompli. Upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that the
Chancellor of the University of Massachusetts
at Boston, or his designee, be authorized to
renew the rental agreement for the Field Office
located at 932 Dorchester Avenue, Boston in
accordance with the terms and conditions set
forth in Trustee Document T75-048 subject to any
modifications which the Chancellor, in consulta-
tion with the President, may deem necessary.
The second agenda item under UM/Boston was a proposal for
a change in the terms of the Richard T. Hogan Endowment Fund (Doc.
T75-049) . Treasurer Johnson recapitulated the document for the
Committee, explaining the change in the personal situation of Joseph
Hogan, and the consequent need for adjustments in the provision of
the fund. Upon motion made and seconded, it was
VOTED : To recommend that the Board of Trustees amend
its vote of February 23, 1972, establishing the
Richard T. Hogan Memorial Scholarship Fund as an
endowment fund to read "... for a period of
three years to be added to the principal of the
fund and thereafter commencing in 1975 . . ."so
that the amended vote will read as follows:
VOTED : To establish the Richard T. Hogan Memorial
Scholarship Fund as an endowment fund of the
University of Massachusetts in the principal
amount of four thousand four hundred dollars
($4,400) from gifts and donations of the
family and friends of the late Richard T. Hogan,
student at UM/Boston, with provision that the
principal may be increased from time-to-time
on receipt of additional gifts, said principal
4 445
Finance Comm.
11-20-74
UM/ Worcester —
Computerized
Patient Account-
ing System for
the University
Teaching Hospital
(Doc. T75-055)
UM/Boston —
Renewal of
Rental Agreement
of Field Office,
Dorchester
Avenue, Boston
(Doc. T75-048)
UM/Boston —
Richard T.
Hogan Endowment
Fund
(Doc. T75-049)
4 446
Finance Comm,
11-20-74
UNIVERSITY OF MASSACHUSETTS
UM/Boston —
Richard T. Hogan
Endowment Fund
(Doc. T75-049)
COMMITTEE
UM/Amherst —
HMO Proposal
Summary
(Doc. T75-056)
to be invested and reinvested by the Trustees
of the University in accordance with their
usual custom in the pooled endowment funds of
the University with the income earned thereon
for a period of three years to be added to the
principal of the fund and thereafter commencing
in 1975 the income is to be made available for
the award of scholarships to students at the
University of Massachusetts/Boston as determined
by the committee duly constituted thereat to
award scholarships with due consideration
being given that the recipients shall continue
the high standards exemplified by Richard T.
Hogan while a student at UM/Boston.
The meeting recessed at 5:50 p.m. and reconvened at
7 : 25 p.m.
Chairman Gordon called upon Vice President Edelman to
open the discussion of The Proposed Greater Amherst Area Health
Plan (HMO ) as summarized in Doc. T75-056. Mr. Edelman stated that
the establishment of a health maintenance plan such as the one
proposed was a major commitment and that, therefore, the proposal
was being brought to the attention of the Committee on Finance and
to the Board of Trustees for their consideration at an early stage
in its development. Mr. Edelman introduced to the Committee Mr.
Barry Averill, Director, and Ms. Gail Nelson, of the staff, of the
University Health Services, UM/Amherst, who had drafted the pro-
posal submitted to HEW for funds, for further planning and develop-
ment. The proposal, he said, provides for a comprehensive prepaid
group practice health plan for the greater Amherst area. Such
plans have in the last two years received recognition and funding
by the federal government .
Mr. Edelman informed the Committee that the University
employees in the Boston area have been offered the Harvard Com-
munity Health Plan as an option to the State Aetna Insurance Plan
and that a 1973 federal law now requires employers to offer such
options where community health plans exist.
Mr. Edelman explained that the plan being proposed at
Amherst will be called the Greater Amherst Area Health Plan and
will consist of two parts, one of which will be based in the Uni-
versity Health Services facilities, serving up to 5,000 faculty,
staff, and dependents; the other will be located at the Amherst
Medical Associates, a group of physicians in the Amherst community,
serving as many as 25,000 residents in the Amherst area. The two
segments would operate separately, since University facilities can
only be used to serve University personnel. The premiums paid by
employees will enable them to go to the University Health Services
for medical care. The additional space required to serve those
persons choosing to participate in the HMO plan is available now
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in the University Health Services facilities. Therefore, such a
plan would not adversely affect the current student health services,
but would, indeed, improve and expand the services currently avail-
able to students by providing greater variety and a better quality
of care. Although the students will not be a part of the plan, they
will benefit from it because a portion of the expanded specialty
care that will be brought to the campus by the HMO can be purchased
for students out of student fee revenues. Mr. Edelman indicated
that faculty, students, and staff of the University are in favor
of such a plan, as is the Amherst community as well as a majority
of the physicians in the area.
In response to a question from Trustee Croce, Mr. Averill
explained that participants in the plan would have a choice of
specialists in a given specialty, but that where such specialists
were provided by the plan, fees for specialists outside of the plan
would not be paid. However, if a specialist was required in a
specialty not included in the plan, then the plan would pay the
cost on a fee for service basis.
Replying to a query as to the relative merits of the
current Aetna plan and the proposed HMO plan, Mr. Averill said that
the proposed plan would equal if not exceed coverage now provided.
Treasurer Johnson inquired how funds generated by the
plan would be handled, to which Mr. Averill replied there were two
options: (1) a trust fund could be established and (2) payment
could be handled directly through the HMO plan. The Treasurer
expressed the hope that no commitment would be made until both the
legal and financial aspects were thoroughly explored.
Dr. Wheeler offered the expertise of the Medical School
faculty in assisting in the securing of qualified physicians,
and Mr. Averill indicated that the Amherst personnel would continue
to consult with UM/Worcester faculty in this regard.
Chairman Gordon, at the request of Trustee Bicknell,
read into the record of the meeting the following statement from
him: "In case I have to leave before the UM/Amherst matter comes
up, I think the grant proposal for the prepaid group is very well
and thoughtfully done and deserves the full support of the
Committee and the full Board."
After brief further discussion of various aspects of the
proposed plan, there being no further business before the Committee,
the meeting adjourned at 8:15 p.m.
giadys'lKeith Hardy v
Secretary to the Board of Trustees
4 447
Finance Comm.
11-20-74
UM/Amherst —
HMO Proposal
Summary
(Doc. T75-056)
4 4 48
COMMITTEE
UM/Amherst &
UM/Boston
Faculty Work-
load Reports
UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF THE TRUSTEE COMMITTEE ON
FACULTY AND EDUCATIONAL POLICY
November 25, 1974; 10:00 a.m.
Office of the President
One Washington Mall
Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Troy, President
Wood; Trustees Chandler, Robertson, Savini, Steed;
Dr. Bloomberg, representing Trustee Goldman; Mr.
Callahan, representing Trustee Anrig; Ms. Flannery,
representing Trustee Bicknell; Secretary Hardy,
Mr. Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Lynton, Mrs.
Wo If man, Mr. Coo ley
UM/Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern, Budget Director Gulko, Prof.
Fletcher, Mr. Beatty, Graduate Student Senate President
Lindsey, Mr. Winchester
UM/Boston : Chancellor Golino, Vice Chancellor Spaethling,
Assistant Chancellor Babcock, Prof. Gagnon
UM/Worcester : Chancellor Soutter, Dr. Saunders, Dr.
Wheeler
Guests: Mr. Matthew Gaddis
The meeting was called to order at 10:10 a.m.
Chairman Troy called upon Vice President Lynton to
address the first agenda item, Faculty Workload Reports from UM /
Boston and UM/Amherst . Reviewing the history of the item, Dr.
Lynton informed the Committee that the business before it was to
acknowledge receipt of the campuses' responses to the Trustees'
guidelines of last July, which in turn had been prompted by the
preamble to the Appropriations Act. He pointed out that the
summary reports prepared by the campuses are based on teaching
assignments which had predated both the legislative mandate and
the Trustees' guidelines, and that their findings really satisfy
the contact-hour minimums laid down by the Legislature even without
reference to non-scheduled instructional activities. The total
average number of contact hours per week on the Amherst campus is
12.7, while on the Boston Campus the figure is 9.4. It is
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UNIVERSITY OF MASSACHUSETTS
gratifying, he said, that both campuses have fulfilled the require-
ments without legislative intrusion, and in accordance with internal
guidelines which have been in operation for some time.
He observed that the nature of the University is such
that faculty members receive assignments for greater or lesser
direct, contact-hour activities, depending on the part they play in
the general teaching effort. Since the legislative guidelines had
been known, however, some faculty members whose workloads were greater
had requested that their teaching loads be reduced to a point
closer to the level laid down as normal by the Legislature. This,
he said, clearly indicates the counter-productive nature of individ-
ual workload reports and the emphasis on averages.
Dr. Lynton also remarked that the findings suggest the
need for review and adjustment of certain policies. Therefore, it
was the plan to review the initial guidelines issued in July, in
consultation with both campuses, with the intention of revising
them in time for examination and referral by the Committee to the
Board.
Chairman Troy turned first to Vice Chancellor and Provost
Gluckstern of the Amherst campus for an explication of his report.
Dr. Gluckstern stated that 1308 of an authorized 1590
positions were reported upon in the report. The difference, he
pointed out, was due to a variety of categories inappropriate for
report, or by such special situations as vacancies or sabbaticals.
Results had indicated, he said, that the instructions
given to faculty members were not sufficiently clear in view of
the fact that the modes of individual teaching vary from unit to
unit. He cited the School of Education as an example of one
segment of the campus whose figures seemed on the high side.
Review would be necessary to deal with these variations, he said.
The average workload for the main units on the campus was at least
10 hours per week, while that for the campus as a whole was 12.74
hours.
Other statistics he offered, reading from the report:
30 percent of the 1307 faculty members reported upon had workloads
in excess of 13.5 hours; 12.4 percent of the faculty have workloads
between 12 and 13.5 hours; more than 70 percent of the faculty have
workloads in excess of 9; more than 82 percent have workloads in
excess of 7.5. In sum, he said, the average of the campus is in
excess of the minimum.
Chairman Troy, noting some questions about precise words
and figures, asked what form the report to the Legislature would
take. It was generally felt that some editing and reworking would
be necessary.
4 4 49
F & EP Comm.
11-25-74
UM/Amherst &
UM/Boston —
Faculty Work-
load Reports
4 4 50
F & EP Comm.
1125-74
UM/Amherst —
UM/Boston —
Faculty Work-
load Reports
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
President Wood stated that the University had been able
to define contact hours in its own terms in carrying out this
legislative mandate. There were two issues, he said, which the
Committee might wish to address itself to: (1) the mode of pre-
sentation of the data to the public (in this regard he suggested
a public presentation at the time the report is made to the Legis-
lature) , and (2) the possibility of entering into discussions with
the faculty, in light of the grave concerns they had conveyed about
the legislative mandate.
Dr. Gluckstern added at this point that Amherst had data
which explained the cases of individuals whose workloads were
below the minimum. In response to a question from the Chairman,
he indicated that there were approximately 50 individuals whose
workloads would have to be adjusted. On the whole, however, he
said he was satisfied with the explanations for individual cases
with workloads below the minimum.
The President emphasized that nothing in previous months
had indicated any lessening of interest on the part of the legis-
lators or the executive branch in these matters; in fact, he said,
there was reason to suppose that the incoming administration
would be even more interested in such things as cost efficiency.
Chairman Troy asked Vice Chancellor Spaethling to make
the report of the Harbor Campus. Vice Chancellor Spaethling
informed the Committee that there were two parts to his report.
The first was the legislatively mandated report, while the second
was a memorandum, approved by the Chancellor, transmitted to the
Committee.
Dr. Spaethling described what he called the two-sided
coin of the reporting process. While he said he regarded it as a
legislative intrusion, he said it was also enormously beneficial
for the campus's own purposes. He said the report of the Boston
campus was the result of a conscious effort to make as honest a
report as possible, one not designed specifically to satisfy the
Legislature. He said he felt the campus had indeed somewhat
conservatively reported equivalencies to the contact hours.
Dr. Spaethling also observed differences between the
colleges on the Harbor Campus with regard to instructional mode
and the use of instructional time, which explains variations in
the figures given for each. As could be expected, he said,
College III, with its nontraditional programs, varied most from
the others.
Dr. Spaethling proceeded to explicate the charts and
figures in the report, and discussion followed, with several
Trustees asking questions about the terms and categories used.
The number of hours for the three colleges was an average of 8.21
hours per week, a figure which does not include any equivalencies.
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UNIVERSITY OF MASSACHUSETTS
When equivalencies are added, however, the figure becomes 9.40 hours
per week, or 9.84 hours if College III is excluded.
Dr. Spaethling expressed his belief that the Trustees
should resist in the future such "by-name" report requests from the
Legislature. He said if faculty members are forced to compile and
make such reports, the loss in reduced teaching time will be greater
than the gain. In response to a question from the Chairman, Dr.
Spaethling granted the beneficial side of the reporting effort, but
said that the faculty needed time to teach, as well. He concluded
with a strong statement of opposition to such reports and
reiterated his request that the Trustees oppose such legislative
mandates in the future.
Ms. Flannery asked if there is any mechanism for students
at the Harbor Campus to evaluate faculty members, and was informed
that such evaluations do take place in the form of questionnaires.
Trustee Steed described what she believed was a general student
view that UM/Boston was very strong in its accessibility of
students to faculty.
President Wood said he agreed with all that Dr. Spaethling
said, but wished to point to the danger of "talking to ourselves,"
in using the rhetoric of outrage; it is enormously important, he
said, to insure that the message gets to the outside. He said it
is important for faculty members to realize that times do change,
and adjustments do have to be made from time to time in response
to changing circumstances.
Considerable discussion followed on the proper tone of
the University's report. Several Trustees expressed opposition to
a stance which might seem to challenge the Legislature, in spite
of the strong feelings which the requirement had generated.
Trustee Robertson said the faculty ought to be assured that the
Trustees were behind them, but he could see no reason to assume
that the Legislature would not be completely satisfied with the
report .
After further discussion, and upon motion made and
seconded, it was
VOTED : To recommend to the Board of Trustees that it
certify to the Chairman of the House and Senate
Ways and Means Committee that the teaching
faculty of the University of Massachusetts at
Amherst and at Boston are in compliance with
the guidelines on instructional workload
established by the Board.
4451
F & EP Comm.
11-25-74
UM/Boston &
UM/Amherst
Faculty Work-
loads
4452
F & EP Comm.
11-25-74
UNIVERSITY OF MASSACHUSETTS
UM/Worc ester —
Faculty Appoint-
ments and
Departmental
LiSt COMMITTEE
Chairman Troy directed the Committee's attention to the
next item on the agenda, the Faculty Appointments and Departmental
List, University of Massachusetts at Worcester . Dr. Lynton
expressed his regret that the departmental descriptions provided
by Chancellor Soutter had not been provided to the Committee early
enough to consider it in depth, but said that its primary purpose
at the moment was to provide a context within which the Committee
might properly consider the recommended appointments of the three
faculty members. In addition, Dr. Lynton described a narrative
provided to the Committee by the Chancellor which should also
assist the Committee in understanding and appreciating the
particular specialties relative to the three recommended appoint-
ments .
Dr. Lynton said the Committee might properly take up,
at its next meeting, the details of the planning document.
Trustee Steed asked if the Medical School was prepared
to cope with the needs of the dying, saying that hospitals had
traditionally referred such cases to chaplains. Dr. wheeler
replied that the Medical School has a course entitled "Medicine and
Society" which does deal with the doctor's role in facing the
issue of death and dying. He added that the Medical School hopes,
through its admissions process, to select the kind of students who
will be able to respond humanely to such concerns.
Dr. Bloomberg underscored the pertinence of Trustee
Steed's question, and observed that great strides had been made
since World War II in dealing with the "whole person." Dr. Lynton
observed that neither document before the Committee dealt with
the role of the social sciences in the Medical School, and he said
it might be appropriate at some future time for an all-day session
to be devoted to the development of the Teaching Hospital and the
Medical School.
Chancellor Soutter stated that his departmental descrip-
tions had been compiled in great haste in response to a request
from the President's Office, and that descriptions of departments
should properly be made by the department chairmen. There are,
however, many departments without chairmen at the present, and
he therefore took it upon himself to compile the document. He
pointed to what he predicted will be the necessity for continued
revision as changes in the Medical School take place. The docu-
ment, he said, should be considered preliminary, and revisions
required to make it complete might take as much as a year.
Referring to the proposed appointments, Ms. Flannery
expressed her belief that before such appointments are made, the
Trustees should vote on a plan dealing with the relative strengths
of the various departments. Chairman Troy said he had gathered
from the planning narrative that, even for students in family
medicine, a grounding in certain basic specialties would be
essential .
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UNIVERSITY OF MASSACHUSETTS
Dr. Wheeler, Chief of Staff of the Teaching Hospital,
confirmed Chairman Troy's statement, and added that it is perfectly
valid to expect a Medical School to proceed on the basis of a
master plan which expresses priorities. He also said he could not
conceive, and thought most medical educators would agree, of a
first-rate medical school which did not have specialists in
Cardiology, Otolaryngology, and Cardiac and Thoracic Surgery.
Chairman Troy asked Dr. Wheeler if Dr. Collins would
devote more time to his teaching activities than to actual surgical
activities, and Dr. Wheeler replied affirmatively. He added that
nothing can take the place, in a medical education, of seeing a
patient cared for under actual conditions of need. Dr. Lynton
added that these specialties do fit into the narrative plan which
speaks to their scope and size.
Ms. Flannery asked whether it would be possible in the
future for such departments to be expanded on a piecemeal basis
without reference to the number of similar appointments which might
have been made in the past. Chairman Troy replied that the Board
of Trustees is, after all, developing the Medical School, that it
is fully aware of what it is doing and why, and that it would take
a severe attitude towari piecemeal, ad hoc enlargements to such
departments once they had reached their intended size. President
Wood, Chairman Troy, and Dr. Bloomberg all expressed the view that
it is the primary responsibility of the faculty itself to develop
programs of professional education, and that it would be unwise
for the Committee or the Board to interpose themselves into such
developmental decisions. The Board, said Chairman Troy, must be
responsible without becoming meddlesome in areas where it does
not have specialized knowledge.
A motion was made and seconded, and it was
VOTED ; To recommend to the Board of Trustees that it
concur in the appointment by the President of
Dr. Richard R. Gacek as Professor of Otolaryngology
with tenure at the University of Massachusetts
at Worcester, with total compensation and
each component thereof to be first approved by
the Board of Trustees.
It was also
VOTED : To recommend to the Board of Trustees that it
concur in the appointment by the Chancellor
of the University of Massachusetts at Worcester
of Dr. Richard R. Gacek as Chairman of the
Department of Otolaryngology.
It was further
4453
F & EP Comm.
11-25-74
UM/Worcester —
Faculty Appoint-
ments and
Departmental
Lists "'-■
UM/Worcester —
Appointment of
Dr. Richard R.
Gacek as Profes-
sor of
Otolaryngology
with Tenure &
Chairman of
Department of
Otolaryngology
4 4 54
F & EP Comm.
11-25-74
UM/Wo re ester —
Faculty Appoint-
ments and
Departmental
List COMMITTEE
UM/ Wore ester —
Appointment of
Dr. James E.
Dalen as Pro-
fessor of
Cardiology with
Tenure & Chair-
man of Depart-
ment of
Cardiology
UM/Worcester —
Appointment of
Dr. John J.
Collins as
Professor of
Cardiac & Thoraci
Surgery & Chair-
man of Depart-
ment of Cardiac
& Thoracic
Surgery
UNIVERSITY OF MASSACHUSETTS
VOTED ; To recommend to the Board of Trustees that
it concur in the appointment by the Presi-
dent of Dr. James E. Dalen as Professor of
Cardiology with tenure at the University of
Massachusetts at Worcester, with total
compensation and each component thereof to
be first approved by the Board of Trustees.
And it was
VOTED : To recommend to the Board of Trustees that
it concur in the appointment by the Chan-
cellor of the University of Massachusetts
at Worcester of Dr. James E. Dalen as
Chairman of the Department of Cardiology.
Finally, it was
VOTED : To recommend to the Board of Trustees that
it concur in the appointment by the Presi-
dent of Dr. John J. Collins as Professor of
Cardiac and Thoracic Surgery with tenure
at the University of Massachusetts at
Worcester, with total compensation and each
component thereof to be first approved by
the Board of Trustees.
And it was
VOTED : To recommend to the Board of Trustees that
it concur in the appointment by the Chan-
cellor of the University of Massachusetts
at Worcester of Dr. John J. Collins as
Chairman of the Department of Cardiac and
Thoracic Surgery.
Ms. Flannery abstained from the six preceding votes
There being no further business to come before the
Committee, the meeting was adjourned at 12:10 p.m.
$ladys(keith Hardy
Secretary to the Board of Trustees
I
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I
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UNIVERSITY OF MASSACHUSETTS
MINUTES OF MEETING OF TRUSTEE COMMITTEE ON LONG-RANGE PLANNING
November 25, 1974; 2:15 p.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Rowland, President
Wood; Trustees Bicknell, Carlson, Chandler, Robertson,
Savini, Spiller, Steed; Mr. Callahan, representing
Commissioner Anrig; Secretary Hardy, Miss Eichel
Administrators, Faculty, Staff, and Invited Guests:
Office of the President : Vice President Lynton, Vice President
Robinson, Mr. Cooley
UM/ Amherst : Chancellor Bromery, Vice Chancellor and
Provost Gluckstern
UM/Boston : Chancellor Golino, Assistant Chancellor
Babcock
New Directions Committee — UM/Boston : Chairman Ford,
Vice Chancellor Hamilton, Vice Chancellor Spaethling,
Dean Freeland, Prof. Brown, Prof. Ferguson, Prof. Gagnon
Guest : Ms. Ellen Flannery , Special Assistant to
Commissioner Bicknell
4 4 55
The meeting was called to order at 2:20 p.m. by Chairman
Rowland. Before turning to the agenda, Mrs. Rowland welcomed the
members of the New Directions Committee, who had been invited to
attend, and reviewed the role of the Long-Range Planning Committee.
The Long-Range Planning Committee, she said, was established in
order to provide the Trustees with an opportunity for sustained
examination and discussion of critical University policy issues
related to the long-term programmatic and physical development of
the University. She stated that in order to provide this oppor-
tunity, it was necessary to limit the attendance of non-Trustees at
Committee meetings. Although, unlike other Trustee Committees, the
Long-Range Planning Committee did not frequently discuss items
requiring immediate action, Chairman Rowland said that, when votes
were taken by the Committee, they represented significant policy
statements, as indicated by Chairman Healey in his remarks at the
November meeting of the Board of Trustees, in which he emphasized
both the decision-making responsibilities of the Board and the
responsibility of the Long-Range Planning Committee in developing
Trustee policy.
Comment by the
Chairman
4 456
Long-Range Plan.
Comm.
11-25-74
Comments by the
Chairman
COMMITTEE
Remarks by the
President
UM/Boston —
New Directions
Committee Report
UNIVERSITY OF MASSACHUSETTS
Chairman Rowland said that at its initial meeting over
a year ago the Committee had adopted a tentative agenda which
would include studies of enrollment planning, program planning and
space planning over a period of eighteen months to two years. She
indicated that work on enrollment planning began last January with
attention to UM/Boston and is continuing this fall with emphasis
on UM/Amherst.
Concluding her remarks with reference to the purpose of
the Committee, Mrs. Rowland asked President Wood if he wished to
make any introductory remarks before the New Directions Committee
presented their recommendations.
President Wood said that it might be helpful to the
members of the New Directions Committee if he outlined the admin-
istrative implementation of Trustee policies as distinguished from
the process by which policy is formulated, indicating areas of
primary initiative. First, he explained the two basic calendars
which govern actions of the Board of Trustees — the academic and
the budget — of which the latter puts the greater constraints on
planning. He said that three conditions govern the proper develop-
ment of maintenance and capital budgets — enrollment targets, the
status of physical development and major program emphases. In
order to meet budget deadlines, he explained, the cycle must begin
in February, with budget estimates in March, preliminary budgets
in May and final budgets in August for action by the Board of
Trustees in October. General policy assumptions have to be develop'
ed in fall or early winter if they are to be considered in June
or July as the budget becomes finalized. While subject as well to
the rhythm of the academic calendar, academic planning, he stated,
has to be synchronized with budget deadlines.
President Wood indicated that in the case of Trustee
policy statement on enrollment planning at UM/Boston, the statement
was the final result of a process which began with the clarification
of national trends affecting enrollment, the evaluation of the
current campus trends, and the consideration of new factors and
alternatives influencing enrollment, and concluded with the explicit
guidelines in the final policy statement. President Wood indicated
that a close watch would be kept to determine whether the enroll-
ment guidelines were effective, particularly since at the time the
guidelines were issued, the ratio of upper to lower division was
43/53 and the current ratio is 37/59, moving in the opposite
direction from the 60/40 ratio included in the guidelines.
At the conclusion of the President's remarks, Chairman
Rowland asked Chancellor Golino to introduce the members of the
New Directions Committee. After doing so, Chancellor Golino
reviewed the background which led to the creation of this campus
committee. He indicated that the report of the New Directions
Committee was in agreement with the Trustee policy statement with
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1
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UNIVERSITY OF MASSACHUSETTS
the exception of the growth rate and ultimate size for the campus,
and indicated that he was pleased that the Trustee statement pro-
vided for the possibility of a revised enrollment ceiling should
future conditions make it necessary. He said that on the basis of
recommendations from the University Assembly at UM/Boston he would
like to present his recommendations at a later date when the enroll-
ment picture is clearer. The Chancellor then called upon Professor
Ford, chairman of the New Directions Committee, to introduce
discussion of the New Directions Report.
Professor Ford indicated that, rather than to try to
summarize the report, he would mention a few of the recommendations
which the committee felt to be of the greatest importance. He listed
these as (1) diversification of the student body and active recruit-
ment to achieve this diversification, (2) basic skills help for
enrolled students, both in regular courses and in provision for the
handling of special problems, (3) an extended day program for the
benefit of working students (4) summer program, (5) graduate education,
and (6) pre-college and transitional programs.
Professor Ford said that the nature of academic programs
and the quality of educational standards were not dealt with
directly in the report; however, the report tends to make recom-
mendations that bear on both.
After expanding on the six points listed above, Professor
Ford asked for comments and questions from the Trustees. In
response to Trustee Spiller's request for a definition of "active
recruitment," Chancellor Golino replied that the campus is making
a special effort to discover students in the Boston area who might
not have considered higher education as a possible option. To this
end, he said, the campus personnel hope to go into the Boston area
high schools to talk with eleventh graders. Professor Ferguson
added that a Carnegie Foundation grant is assisting the campus in an
increasing awareness of the career needs of older students,
particularly women, and she stated that many such students were
potential targets for campus recruitment.
Trustee Carlson emphasized that it is important that
recruitment be aimed at serving existing needs rather than attempt-
ing to create new ones.
Professor Ford said that if the campus is to fulfill its
goal of serving the various types of students, especially those from
the low- income segment and the high-impact area, it is necessary
that Colleges III and IV be fully developed and that an enrollment
figure of 12,500 is a responsible figure for this undertaking.
Vice Chancellor Hamilton said that an extended-day pro-
gram, along with a fully funded summer program, would, in addition
to serving working students, enable students to graduate in three
4457
Long-Range Plan.
Comm.
11-25-74
UM/Boston —
New Directions
Committee Report
4 4 58
Long-Range Plan.
Comm.
11-25-74
UM/Boston —
New Directions
Committee Report
COMMITTEE
UM/Amherst—
Enrollment
Planning
UNIVERSITY OF MASSACHUSETTS
years. The President and members of his staff indicated that such
programs would require active recruitment and would entail a more
complex enrollment pattern. Vice President Robinson said that
Fall 1974 enrollment figures seemed to indicate that the proportion
of part-time students had dropped slightly since a year ago. In
order to reach an enrollment goal of 10,000 in 1980, as the
Trustee guidelines anticipated and to meet the guideline regarding
part-time students, it would be necessary to recruit or attract
three to five times as many part-time students as are now enrolled.
Mr. Callahan and Trustee Robertson emphasized the impor-
tance of keeping the public informed of the building needs of the
campus by publishing facts to substantiate campus enrollment
forecasts, especially when space is available at other institutions.
Vice Chancellor Hamilton suggested that two important considerations^
in this regard were the investment already made by the Commonwealth
in facilities intended for up to 15,000 students, and the high
cost per student if effective use is not made of these facilities.
The Trustees and campus personnel agreed on the need to
serve the types of potential students who are not now being served
or cannot afford to enroll in other institutions and the impor-
tance of not duplicating existing programs.
President Wood and Vice President Robinson said that,
in reality, there was no disagreement between the New Directions
Report and the Trustee policy statement — with regard to the enroll-
ment ceiling — since the Trustee ceiling did not include the 1000
FTE summer students and the 350 FTE precollege students proposed
in the campus report. If these students are subtracted from the
12,500 FTE total recommended in the New Directions report, the
result is almost identical to the 11,000 FTE (12,500 full and part-
time students) set in the June, 1974 guidelines. They noted that
the guidelines explicitly provide for the possibility of reaching
the interim 10, 000-student goal prior to 1980.
At the conclusion of the discussion of the New Directions
Committee recommendations in relation to the enrollment guidelines
approved by the Trustees, Mrs. Rowland thanked the New Directions
Committee for coming to the meeting and agreed with Professor Gagnon
on the advisability of later discussion as additional information
becomes available on statewide enrollment trends and as the
Assembly concludes its review.
Chairman Rowland next turned to the subject of initial
enrollment planning considerations for the UM/Amherst campus.
At the request of Mrs. Rowland, Mr. Cooley reviewed his
preliminary analysis of enrollment patterns at UM/Amherst. A
report by George Beatty, Jr., of the Analytical Studies Group at
UM/Amherst entitled "Enrollment Reporting at the University of
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Massachusetts at Amherst: A Report and Recommendations," was also
distributed to the Committee as an additional resource for future
discussions. Mr. Cooley then turned to some of the issues which the
Trustees will need to consider with regard to enrollment planning
at Amherst. One of the initial issues will be to examine the nature
of the 25,000 student enrollment ceiling adopted by the Board in 1971
and its relevance to future population and enrollment trends.
He also posed the following questions: Should enrollment
goals and patterns be based on student or FTE students? If enroll-
ment measures are to be based on FTE students, what will be the
impact of adopting a national standard for computing FTE? What
should the student-mix patterns be — upper division/lower division
ratio, ratio of graduate to undergraduate enrollment, proportion of
part-time enrollment? Should an enrollment ceiling include or
exclude off -campus and other forms of nontraditional enrollment?
Mr. Cooley reported that if headcount was used as the
basis for measuring enrollment, the Amherst campus had essentially
reached the enrollment ceiling of 25,000. However by using other
methods such as the national standard for FTE, headcount could go
to 28,000 or higher.
Chancellor Bromery commented that enrollment ceilings and
student mixes should be determined after program planning has taken
place. He also emphasized that except for determining dormitory
space, headcount was of little assistance as a planning tool. He
stated his belief that educational, enrollment and fiscal policies
must be dealt with before enrollment targets can be set. In order
to address the policy issues, he said, a series of questions
involving enrollment planning should be answered, such as (1) Is
there assumed to be no future capital expansion? (2) What is the
limit of current facilities without impairment of quality of educa-
tion? (3) What are the implications of alternative faculty loading?
(4) What should the average class section size be? (5) What are the
alternative delivery systems? (6) What effect will an enrollment
ceiling have on transfer students, graduate students, and outreach
students? (7) What is the effect on campus auxiliary enterprises
such as buses, the Campus Center, sewerage? (8) What is the effect
on regional planning?
At the request of the Chairman, Chancellor Bromery agreed
to submit a written list of questions which should be considered
by the Committee.
President Wood said that until 1970 it was expected that
the Amherst campus might grow to a total enrollment of between
30,000 and 40,000 students, at which time questions arose with
regard to the environmental impact such an enrollment would have on
the lower Pioneer Valley. This consideration led to a decision in
1971 by the Trustees to limit the growth of the campus to 25,000.
No attempt was made at that time to define the components of the
25,000.
4 4 59
Long-Range Plan,
11-25-74
UM/Amherst-
Enrollment
Planning
4 4 60
Long-Range Plan,
Comm.
11-25-74
UM/Amherst —
Enrollment
Planning
COMMITTEE
UM/Worc ester —
Meeting with
UMASS Medical
School Visiting
Committee
UNIVERSITY OF MASSACHUSETTS
The President said that the problem at UM/Amherst is to
determine how to maintain flexibility and enhance the academic and
physical environment while in a "steady state." He suggested that
the campus in conjunction with the President's Office prepare a
series of position papers for the use of the Committee in their
continuing discussions.
Trustee Carlson suggested that it would be helpful to
have an outline of the alternatives available within the present
facilities as well as information as to the impact additional
facilities would have on the area.
President Wood asked Chancellor Bromery to alert all the
campus governance bodies to the fact that studies were underway
in order that they could have input into these recommendations.
Turning discussion to the UM/Worcester Medical School,
Chairman Rowland asked President Wood and Trustees Chandler and
Spiller to report on their meeting with the Medical School Visiting
Committee.
President Wood opened the discussion by reviewing the
work of the Committee to date, indicating that they had talked with
the staff of the community hospitals in the Worcester area, the
faculty at the Medical School, members of the Worcester community,
the science faculty at UM/Amherst, people at Worcester Polytechnic
Institute, Trustees, members of the staff of the President's
Office, and Senator Kelly.
The Committee, he said, is considering issues such as
the relative emphasis on inpatient and outpatient services, the
function of the hospital as a training facility, and the relation-
ship of the hospital to the community hospitals. President Wood
said that among the immediate contributions of the Visiting Com-
mittee were the activation of a hospital consortium in the
Worcester area, and the emphasis on the need to open the hospital
on schedule.
Trustee Spiller had earlier reported his reaction to his
meeting with the Visiting Committee, and Trustee Chandler reinforcec
his remarks, adding that he had hoped the Visiting Committee could
be of assistance to the Committee on Long-Range Planning in looking
at the long-term programmatic development of the Worcester campus.
President Wood informed the Committee that the initial
reports of Chancellor Soutter on the Medical School departments and
Dr. Wheeler on the teaching hospital had been provided to the
Visiting Committee, and copies were distributed to the Long-Range
Planning Committee.
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It was the sense of the meeting that the December 16
meeting of the Committee should deal with the planning for the
Hospital and the Medical School.
Vice President Robinson suggested that the five-year plans
for UM/Amherst and UM/Boston might be the subject for an expanded
meeting of the Committee in January, and President Wood suggested
that this meeting might be extended to a day or a day and a half.
Vice President Lynton suggested that the Faculty and Educational
Policy and Executive Committees could profit by sharing in dis-
cussion of the Teaching Hospital and Medical School plans.
4461
Long-Range Plan,
Comm.
11-25-74
UM/ Wore ester —
Meeting with
UMASS Medical
School. Visiting
Committee
5 : 20 p.m.
There being no further business, the meeting adjourned at
$Ladysv)Keith Hardy "
Secretary to the Board of Trustees
4462
COMMITTEE
UM/Boston —
Physical
Education
Building 120
(Doc. T75-058)
UNIVERSITY OF MASSACHUSETTS
MINUTES OF JOINT MEETING OF TRUSTEE COMMITTEES ON
BUILDINGS AND GROUNDS AND THE BUDGET
November 26, 1974; 10:00 a.m.
Office of the President, University of Massachusetts
One Washington Mall, Boston, Massachusetts
PRESENT: Trustees and Trustee Staff : Chairman Knowles, Chairman
Pumphret, President Wood; Trustees Carlson, Chandler,
Clark, and Troy; Ms. Ellen Flannery, representing
Commissioner Bicknell; Treasurer Johnson; Secretary
Hardy, Mr. Mehegan
Administrators, Faculty, Staff, and Invited Guests :
Office of the President : Vice President Robinson, Dr.
Gartenberg, Mr. Stephenson, Mr. Cass, Mr. Lewis, Mrs.
Hanson
UM/ Amherst : Chancellor Bromery, Dr. Gulko, Mr. Little-
field
UM/Boston : Vice Chancellor Hamilton, Assistant Chan-
cellor Rawn, Budget Director Baxter, Planning Director
Meehan
UM/Worcester : Chancellor Soutter, Mr. Stockwell
Invited Guests : Mr. George Notter, Mr. James Alexander,
Mr. Paul Curtis of Anderson Notter Associates, and Mr.
Harold Roth, architectural consultant
The meeting was called to order at 10:10 a.m. Chairman
Knowles directed the Committee's attention to the last item on the
agenda, schematic drawings for Project U67-4, Physical Education
Building 120 on the Boston Campus (Doc. T75-058) . Assistant
Chancellor Rawn opened the presentation by citing four key charac-
teristics of the design: (1) there will be access from ground level
to plaza level to facilitate community access; (2) the building will
be participation-oriented rather than spectator-oriented; and (3)
the building will have one major entrance point for all users and
spectators to minimize security problems. Chairman Pumphret asked
if the facility was principally designed for the use of students,
and Mr. Rawn said yes.
Mr. Rawn asked Mr. Notter of Anderson Notter Associates
to describe the design in detail. Mr. Notter did so, citing as
key assets the spreading of the three building segments to achieve
the best use of space. He said the design fits within the square
F
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UNIVERSITY OF MASSACHUSETTS
foot limits successfully and into the budget set by the Trustees.
Trustee Troy asked how large the entrance point would be,
with special reference to the handling of large crowds. Mr. Notter
replied that the entrance point can be widened to 20 feet if
necessary. Several Trustees, including the Chairman, expressed
concern about the efficiency of the single access point. In
response to a question from the President, Mr. Notter explained that
crowd flow analyses had been done. Trustee Chandler suggested a
more flexible system like that used on the Massachusetts Turnpike.
President Wood said that such an alternative method would be looked
into.
Chairman Pumphret expressed the view that pressure for
intercollegiate sports would inevitably develop in time, and that
the 3500-seat capacity of the gym might prove inadequate. He said
he thought the Committee must try to anticipate the future in this
respect, rather than to tailor the design to funds currently avail-
able.
President Wood referred to the necessity of working
within the budget limitations, but assured Chairman Pumphret that
no final go-ahead could be given to the project until various impact
studies were completed.
Trustee Carlson remarked that a gym suitable for large-
scale spectator sports would be a different type from that under
consideration. Chancellor Bromery said that the Boyden Gymnasium
at Amherst was similar to the proposed UM/Boston gym, and observed
that a gym for intercollegiate sports could not be financed by
capital outlay. Mr. Rawn said that, though there appeared to be
differences of opinion at the campus on the subject of inter-
collegiate sports, the campus philosophy had favored a participatory
type of gym. He also said that there are enough seats in the gym
for intercollegiate sports. If UM/Boston were to develop a number-
one team, however, an arena such as Boston Garden would be needed.
In the meantime, the present design would accommodate both partici-
patory athletics and a variety of nonathletic events, such as com-
mencement and well-known speakers. President Wood explained that
the campuses bear primary responsibility for development of
academic athletic programs, but when a project reaches the point of
being an issue of cost-based design, it is handled through the
President's Office.
Further discussion of this issue followed, during which
Vice President Robinson compared the current design with that pro-
posed several years earlier. She said that the gross area of the
project had been reduced by a third, and the total cost by 50%.
Ms. Flannery asked about plans for locker space with
regard to the needs of both men and women, and raised the question
4463
Joint Meeting of
B & G & Budget
11-26-74
UM/Boston—
Physical
Education
Building 120
(Doc. T75-058)
4 4 64
Joint Meeting of
B & G & Budget
11-26-74
UM/Boston —
Physical
Education
Build- COMMITTEE
ing 120
(Doc. T75-058)
UM/Amherst —
Request for
Motorist Aid
Antenna
(Doc. T75-059)
UM/Amherst —
FY 1975
Utility
Deficiency
(Doc. T75-060)
UNIVERSITY OF MASSACHUSETTS
of how Title IX would affect sports programs in the building.
Chairman Knowles seconded this concern, and Mr. Notter mentioned
that the modular design made it possible to be flexible thus
adapting the space according to need. President Wood said his
office would take note of Ms. Flannery's concern.
A motion was made and seconded, and it was
VOTED : To recommend that the Board of Trustees approve
the Schematic Design for Building 120 (the
gymnasium) at UM/Boston Harbor Campus as pre-
sented by the architectural firm of Anderson
Notter Associates, Boston, Massachusetts, and
as detailed in Document T75-058.
Vice President Robinson emphasized to the Committee that
the vote was not meant as approval of specific budget estimates
included in the document, and that revision and adjustment would
continue.
Chairman Knowles turned to the next item, the Request
for Motorist Aid Antenna on Mt . Toby Lookout Tower (Doc. T75-059) .
Mr. Littlefield recapitulated the document, saying that the
Department of Public Works seeks the Trustees' permission to erect
such an antenna as a relay station for its network of motorists'
aid call boxes on Interstate 91. After short discussion, and
upon motion made and seconded, it was
VOTED : To recommend to the Board of Trustees that it
authorize the Chancellor of the Amherst campus,
or those designated by him, to prepare the
necessary instruments to license the Department
of Public Works of the Commonwealth to enter
upon the lands of the University at Mount Toby
in Franklin County for the purpose of installing,
maintaining and operating the Motorist Aid
Signal Relay Installation on Route 1-91;
further, that Treasurer Kenneth W. Johnson shall
be empowered and authorized to execute all
instruments for and in behalf of the Trustees
of the University in furtherance of these matters.
Chairman Knowles turned to the proposed emergency fuel
fund transfer to meet the Amherst campus's FY 1975 Utility
Deficiency (Doc. T75-060) . Mr. Littlefield, Director of Planning
for the Amherst campus, cited the doubling and tripling of fuel
prices as support for the need for this transfer. A brief dis-
cussion followed about the possible need for more such transfers,
and about the technical details involved. Upon motion made and
seconded, it was
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UNIVERSITY OF MASSACHUSETTS
VOTED ; To recommend that the Board of Trustees
authorize the transfer of $1.25 million
from Account 01 to Account 08 for the
Amherst campus. This transfer is needed
to meet existing cash flow requirements
in the 08 account and the transfer can
only be considered as an emergency and
temporary action.
The next item on the agenda was the FY 1976 Capital Outlay
Report (Doc. T75-061) . President Wood informed the Committee that
the document before them was a draft copy of the capital outlay
request. Reviewing the recent history of the subject, he said the
campuses had been asked in August 1974 to revise and update their
capital outlay requirement estimates in order of priority. The
report was the result of their responses, he said, and added that
it would require further amendment .
The President laid stress on the importance of making the
University's requirements known without regard to the possible
action by external review agencies. The outgoing administration
had discouraged any capital outlay presentation.
Dr. Gartenberg informed the Committee that the report,
with whatever modifications are made, will serve as preliminary
notification to the BHE of the University's capital outlay require-
ments. He said the campuses had also been asked to prepare a
more detailed report, based upon the summary, for presentation to
the new administration in January.
Ther
importance of
the draft repo
equipment fund
and she asked
expensive type
Board of Trust
probably would
does not fall
e were a few minutes of discussion about the relative
several items on the list of priorities included in
rt. Ms. Flannery remarked that the request for
s for the Teaching Hospital seemed quite reasonable,
if the Medical School anticipated that purchase of
s of equipment would be individually presented to the
ees for its approval. Chancellor Soutter said they
be, and added that equipment in the present request
in that category.
There being no objection, a motion was made and seconded,
and it was
VOTED : To recommend to the Board of Trustees approval
of the FY 1976 Capital Outlay Budget as outlined
in Trustee Document T7 5-061.
Chairman Knowles initiated a discussion of Building Names.
She reported to the Committee that Chancellor Soutter had written
to her asking whether the proposed policy (and standing practice)
4465
Joint Meeting of
B & G & Budget
11-26-74
UM/Amherst —
FY 1975
Utility
Deficiency
(Doc. T75-060)
FY 1976 Capital
Outlay Report
(Doc. T75-061)
Building Names
4466
Joint Meeting of
B & G & Budget
11-26-74
Building Names
COMMITTEE
UNIVERSITY OF MASSACHUSETTS
of naming buildings only for deceased persons would also apply to
major spaces of buildings, such as the Medical School Library. It
was the consensus of the Committee, as evinced by subsequent dis-
cussion, that the policy ought to apply to parts of buildings as
well as to entire buildings, though extraordinary exceptions could
be made.
Chairman Knowles underscored the importance of getting
suggestions from the campuses for building names and called
attention to her memorandum to the campuses to that effect. Mrs.
Robinson added that it was important that the Board have more than
one suggestion for a building. President Wood agreed with both
points, and proposed that the Secretary send a letter to the
campuses inquiring about their progress in gathering suggestions.
There being no further business to come before the
Committee, the meeting was adjourned at 11:45 a.m.
OfiladysJ Keith Hardy
Secretary to the Board of Trustees
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